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Alumnae Group Website
Guidelines
Getting
Started |
Requirements | Site
Options | Privacy
& Copyright | Design & Content
Getting Started
Whether your group is just getting
started with the web, revising its site with a new
look, or just transitioning
between webmistresses, the following are things you should
think about.
First Steps
While we encourage all alumnae
groups to maintain a web presence, there is no such
thing as a one-size-fits-all website. Your site should
be tailored to the needs of your constituents. Talk
with your group leaders about what they want to accomplish
through this means of communication with your alumnae
group.
Remember that websites can
be a great method of communication, but should not be
your only method of contacting your membership.
The best websites work in conjunction with a complete communications
strategy including broadcast emails, discussion
groups,
and print mailings and newsletters. Be
realistic about what a
web site should and should not offer as a communication
tool.
You should also determine how
you will promote your website, and discuss how you
will measure its success.
Selecting a Webmistress
Your group will need to choose a webmistress. The webmistress
is responsible for creating and maintaining your site.
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She must
be familiar with the internet, have a good sense
of design, and be comfortable with computers. Knowledge
of HTML and strong internet knowledge are not required,
though they can be helpful, particularly if you
choose to host your own site. See the site
options page for more information on required skill level.
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If you are creating a new site,
she must be willing to spend a significant amount
of time up front for site creation.
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She must be willing to properly
maintain and update your material on a regular
basis; at least quarterly is required, and monthly
or more frequently is preferred.
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She must be identified on each
page along with contact information.
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The webmistress is the main contact
person for your web site between the greater alumnae
body and your group, and between your group and
the Alumnae Office. Her phone number(s) and mailing
address, as well as her email address, must be
on file at the Alumnae Office.
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If your site has multiple maintainers,
one must be designated as the primary contact.
All maintainers must have their contact information,
including email address, on file at the Alumnae
Office.
Make sure that your site design meets
the requirements of the Alumnae Association. You
can review the requirements here. Please also review
our guidelines on privacy
and copyright before creating
your page.
There are several options
for creating your site, which you can review here.
Your webmistress, in conjunction with other group
leaders, should decide which option is best for your
group, and request or set up the site as needed.
Once the site is created, review the suggestions
for design and content, and get started!
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