How to Schedule Services for Events

Custodial
Disability Services
Environmental Health and Safety
Food Service/Catering
Media Services
Outside Vendors
Police
Publicity
Set-up Furniture
Sound Equipment

• Custodial:
  • Your primary scheduler will arrange for custodial services in locations scheduled through their office. Events held in Alumnae Hall, Jewett Auditorium and Houghton Chapel require custodial services (i.e., concerts, lectures, parties, plays, etc.). Other events may or may not require custodial services, depending on the event planned. There may be fees for these services.
  • For events being held in dining halls, services are coordinated through the dining hall manager. You must obtain approval from house council and the dining hall manager for use of dining hall space.
  • Custodial Services requires at least two weeks notice (possibly more for major events) to guarantee service requests. Last minute changes or additions cannot be guaranteed.
• Disability Services - Contact Jim Wice at 283-2434.
• Environmental Health and Safety - Contact 283-3882.
• Food Service/Catering - Contact Food Service at 283-2297 to coordinate services. Please make requests at least five business days in advance.
• Media Services - Requests can be made online or by calling 283-2369. Five business days notice is requested to guarantee services (particularly for videography and projection jobs). Requests are accepted after the deadline with no guarantees. See Sound Equipment below for specific information about microphones and sound equipment.
• Outside Vendors - see Accounts Payable for necessary forms required for proper payment.
• Police - Contact 283-2121. See the Alcohol Policy and Wellesley College Policy Governing the Use of Alcohol at Student Events for information about serving alcohol at events.
• Publicity:
  • Contact Copy Center at 283-2395 or Printing Services at 283-2033.
  • Public Information accepts email for Wellesley Week submissions. Event notices must be received by noon on the Monday before the week of the publication.
  • The Post Office requests that major mailings associated with events be sent no less than 7 days in advance.
• Set-up Needs - Contact the event scheduler if your event requires a delivery of additional tables and chairs or if you require additional information about coordinating services for your event.
• Sound Equipment - When scheduling space, be sure to notify your scheduler of sound needs AND contact the appropriate department who will coordinate sound for your event to discuss specific needs. Depending on the time and specific needs of the event, charges may apply.
  

• Page Created: August 30, 2000
• Last Modified: June 14, 2004
• Page Expires: June 30, 2006