Adobe Acrobat
8.0
Windows
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Adobe Acrobat |
Please follow the instructions below if you are scanning using a public lab scanner. A Fujitsu ScanPartner 620C and Adobe Acrobat 8 are installed in the Social Science Research area in Pendelton East 327 (the small study room) and FND 419 (the Founders Faculty Resource Room).
If you are using a department owned scanner that is not in a lab and has not been upgraded to Acrobat 8, please upgrade it as soon as possible. If necessary, there is documentation for Adobe Acrobat 7 at Scanning Electronic Reserve Material Using Adobe Acrobat 7 or Scanning Electronic Reserve Material Using Adobe Acrobat 5 .
Getting Started
Copyright Information Form
Scanning
Viewing scanned pages
Navigating within the Scanned Pages
Rotating pages
Cropping pages
Saving the document
File Size and Reducing File Size
Checklist
Uploading PDF files to FirstClass
Launch Adobe Acrobat 8 by double-clicking the Acrobat shortcut on the desktop, or by going to Start -> All Programs -> Adobe Acrobat.
Start with a clean, clear photocopy on 8.5 x 11-inch paper of the article you wish to put on Electronic Reserve. The photocopy should not have ragged edges or it will not feed properly through the scanner.
- Remove all dark center gutters from the photocopy. If there are any, please cover them with white paper and make a new photocopy before scanning.
- Check all of the images in your photocopy - any image that is very dark should be covered with white paper or a post-it note.
- Be certain that there are no dark borders on the sides of the pages that you are going to scan. You may correct this before scanning or crop the image once you have scanned it.
- Make sure all pages are facing in the same direction to avoid having to rotate them individually at the end of the process.
- Check the number of pages in the document. The automatic document feeder for the Fujitsu scanner can handle up to 50 pages at a time. If your article has more than 50 pages, you'll need to scan in the first 50 pages, save the document, and then scan in the remainder, appending it to the end of the original document.
- To prevent occasional paper jams, fan the paper before loading.
- Lift the Balance Wire on the Automatic Document Feeder (ADF) and place the documents onto the paper chute face down, with the leading edge in the Auto Feeder entrance. Let the Balance Wire rest on top of the documents.
Each article to be scanned must be attached to a completed Copyright Information Form. Information on the Copyright Information Form is available here.
Make sure that the scanner is turned on and that no documents have been left on the flatbed of the scanner.
From the File menu in Adobe Acrobate, select Create PDF -> From Scanner...
A new window will appear. In the Input section, set the Scanner to the name of the scanning device you are using. (Fujitsu Scanpartner 620C, for example) and Slides should be set to Front Sides.
The Output section should be set to New PDF Document.
The slider bar in the Document Optimization section should be set to somewhere near the middle between High Quality and Small Size.
In the final section, Text Recognition and Metadata, all choices should be UNchecked.
Click on the Scan button when all changes have been made.
Place the documents face down on the document feeder tray.
A dialog box will appear. Select the following settings:
Image Mode: Grayscale
Resolution: 200 dpi
Paper Size: Letter (8.5x11 in)
Unit: Inches
Scan Type: ADF
Click on the Scan button.
A progress box will appear as each page is scanned.
Wait while the scanning takes place. The article will take longer to scan if there are more pages. The following are approximate amounts of time that articles of certain lengths take to scan.
10 pages: 30 seconds
20 pages: 1 minutesWhen scanning is completed the Acrobat Scan window will appear. The scanner recognizes that there are no more pages on the feeder and wishes to know if the article is completely scanned or if you have more pages to scan.
Select Done.
Wait for the transfer to be completed.
The document will appear in PDF format for viewing.
To view the entire page at once, from the View menu, select Fit Page.
Use the arrow keys on the keyboard to scroll through pages. Make sure that all of the pages are aligned properly (all facing in the same direction).
- Some pages may need to be rotated if they are backwards or upside down. If so see Rotating Pages section below; if not, skip the Rotating Pages section.
- Some pages may also need to be cropped if there are areas around the edges that you do not wish to appear when the article is printed. If you need to crop your scan, see the Cropping Pages section; if not, then skip that section.
From the Document menu select Rotate Pages. This makes documents easier to read on screen and will affect the orientation when printed.
The Rotate Pages dialog box will appear.
From the Direction pull-down menu, select the desired direction of rotation (Clockwise or Counterclockwise)
In the Pages section select the pages you want to rotate.
Note: If you only want to rotate one page make sure that the page number (that of the page you wish to be rotated) appears in both the From and the To box. The page numbers in the boxes can be changed by highlighting them and then typing in the desired page number.
Click OK.
Cropping does not reduce file size, but can eliminate black borders from documents or by removing excessive white margins have the text be a greater part of the actual page and print-out.
Select the Crop Tool from the Advanced Editing toolbar
.
If you do not see the Advanced Editing toolbar, from the View menu, select Toolbars-Advanced Editing.
Click and drag over the area of the page you want to keep.
Press Enter twice to crop the page.
From the File menu select Save As, so that you may give the file a new name.
Be sure to save the file on the PC desktop so that you can find it easily.
Name your file with a .pdf extension (example: PLS327-UNVanquished.pdf) . We recommend that the file name be no longer than 27 characters (excluding the ".pdf") as it will be truncated by some versions of Acrobat Reader. You MUST include the .pdf extension!
The following format should be used in naming articles:
"Coursename#- title.pdf"
For example, "UN Vanquished" by Michael Barnett (Craig Murphy's Political Science 327 course):
POLS327 UNVanquished.pdf
Click on the Save button.
Be sure to check the size of the PDF file.
From the File menu, choose Document Properties.
The file size is noted at the bottom of the window.
Typically, a PDF file scanned at 200 dpi is roughly 1mb per 15 pages, though the file may be larger if the scanned pages include images.
From the Document menu, select Optimize Scanned PDF.
- A new window will open.
- Click on the Defaults button at the bottom left hand corner of the window.
- Drag the Small Size/High Quality slider closer to the left, closer to Small Size.
- Click OK.
- It will take a minute for Acrobat to optimize the PDF.
- Go to File > Save As.
- Give the PDF a name, select Desktop, and click Save.
- On your Desktop, you will now have a new version of the PDF with a smaller file size.
- You can attach this PDF to an email in Firstclass by going to File > Attach, and selecting the file from your Desktop.
Before submitting the article the E-Reserves Drop Folder, review the following list.
The resolution is set to 200
The center black gutters and unnecessary images are eliminated.
The black borders are eliminated from the edges
The scanned pages are rotated
The PDF file is saved as Course# ArticleTitle.pdf
The PDF file is saved with a .pdf extension
The PDF file name is no longer than 27 characters
The PDF file size is not too large. Typically a PDF
file scanned at 200dpi is roughly 60 Kbytes per pages. Therefore a 20 page
article should be about 1.2MB in size.
The PDF file is attached to FirstClass E-Reserves
Copyright Information Form with all the fields containing the required
information
The PDF file is submitted as an attachment to the Copyright Information
Form with a subject line which follows the naming convention "Course#
ArticleTitle Author"
Do not just upload the file. Each article must be attached to a completed Copyright Information Form. Information about the Copyright Information Form and instructions for submitting the files are available here.
If an occasional item needs to be processed URGENTLY, instructions are found here.
To quit out of Adobe Acrobat, choose File > Quit.
