Adobe Acrobat
5.0
Windows
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Adobe Acrobat |
Follow the instructions below if you are scanning e-reserves using Acrobat 5. Please upgrade your scanning computer to Actobat 7 at your earliest convenience..
If you are using a scanner in a lab, go to Scanning Electronic Reserves Material Using Adobe Acrobat 7. A Fujitsu ScanPartner 620C and Adobe Acrobat are installed in the Social Science Research area in Pendelton East 327 (the small study room) and FND 419 (the Founders Faculty Resource Room).
Getting Started
Copyright Information Form
Scanning
Viewing scanned pages
Navigating within the Scanned Pages
Rotating pages
Cropping pages
Saving the document
File Size
Checklist
Uploading PDF files to FirstClass
Launch Adobe Acrobat by double-clicking the Acrobat shortcut on the desktop.
- Remove all dark center gutters from the photocopy. If there are any, please cover them with white paper and make a new photocopy before scanning.
- Remove all unnecessary images from your article by cover then with a post-it note before photocopying.
- Be certain that there are no dark borders on the sides of the pages that you are going to scan. You may correct this before scanning or crop the image once you have scanned it.
- Make sure all pages are facing in the same direction to avoid having to rotate them individually at the end of the process.
- Check the number of pages in the document. The automatic document feeder for the Fujitsu scanner can handle up to 50 pages at a time. If your article has more than 50 pages, you'll need to scan in the first 50 pages, save the document, and then scan in the remainder, appending it to the end of the original document.
- To prevent occasional paper jams, fan the paper before loading.
- Lift the Balance Wire on the Automatic Document Feeder (ADF) and place the documents onto the paper chute face down, with the leading edge in the Auto Feeder entrance. Let the Balance Wire rest on top of the documents.
Each article to be scanned must be attached to a completed Copyright Information Form. Information on the Copyright Information Form is available here.
Make sure that the scanner is turned on and that no documents have been left on the flatbed of the scanner.
From the File menu select Import and then Scan.
A dialog box will appear
In this window make the following selections from the pop-up menus:
Device: ScanPartner 620C
Format: Single sided
Destination: Current Document (radio button)Click on the Scan button when all changes have been made.
Place the documents face down on the document feeder tray.
A dialog box will appear.
Select or type in the following settings:
Resolution: 200x200
Scan Type: ADF
Image Mode: Line Art
Unit: Inches
Paper Size: Letter (8.5x11 in)
Click on the Scan button.
A box will appear saying that the scanning is in progress. A progress box will also appear as each page is scanned.
Wait while the scanning takes place. The article will take longer to scan if there are more pages. The following are approximate amounts of time that articles of certain lengths take to scan.
10 pages: 30 seconds
20 pages: 1 minutesWhen scanning is completed the Acrobat Scan Plug-in window will appear. (The scanner recognizes that it is out of paper and wishes to know if the article is completely scanned or if you have more pages to scan.)
Select Done.
A window will appear saying that the pages are being transferred to Acrobat. Wait for the transfer to be completed.
The document will appear in PDF format for viewing.
To view the entire page at once From the View menu, select Fit in Window
Use arrow keys (in icon bar) as seen above to scroll through pages, making sure that all of the pages are aligned properly (all facing in the same direction).
- Some pages may need to be rotated if they are backwards or upside down (if so see Rotating Pages section below; if not, skip the Rotating Pages section).
- Some pages may also need to be cropped if there are areas around the edges that you do not wish to appear when the article is printed (if so see the Cropping Pages section; if not, then skip that section).
From the Document menu select Rotate Pages. This can make documents easier to read on screen and will affect their orientation when printed.
The Rotate Pages dialog box will appear.
From the Direction pull-down menu, select the desired direction of rotation (Clockwise or Counterclockwise)
In the Pages section select the pages you want to rotate.
Note: If you only want to rotate one page make sure that the page number (that of the page you wish to be rotated) appears in both the From and the To box. The page numbers in the boxes can be changed by highlighting them and then typing in the desired page number.
Click OK.
An window will appear asking you if you are sure you want to rotate the pages.
Click OK to continue.
Note that you cannot undo a crop operation. Cropping does not reduce file size, but can eliminate black borders from documents or excessive white margins.
From the Document menu select Crop Pages. (If you prefer, you can select the crop tool from the toolbar on the left, drag a cropping rectangle, and then double-click inside the rectangle.)
The Crop Pages dialog box will appear.
Change the page margins by using the up and down arrow keys for each margin (left, right, top, bottom). If you used the crop tool to specify the page boundaries, select a handle at a corner of the cropping rectangle, and drag to the correct size.
Make sure that Pages from: is selected.
Click OK.
From the File menu select Save As, so that you may give the file a new name.
Be sure the box next to Optimize is checked.
Be sure to save the file on the PC desktop so that you can find it easily.
Name your file with a .pdf extension (example: PLS327-UNVanquished.pdf) We recommend that the file name be no longer than 27 characters (excluding the ".pdf") as it will be truncated in some earlier versions of Acrobat Reader. You MUST include the .pdf extension!
The following format should be used in naming articles:
"Coursename# title.pdf"
For example, "UN Vanquished" by Michael Barnett (Craig Murphy's Political Science 327 course):
POLS327 UNVanquished.pdf
Click on the Save button.
Be sure to check the size of the PDF file.
From the File menu, choose Document Info - General.
Typically, a PDF file scanned at 200 dpi is roughly 60 Kbytes per page (i.e, a 20 page article should be roughly 1.2 MB in size).
E-Reserves Checklist
Before submitting the article the E-Reserves Drop Folder, review the following list.
The resolution is set to 200
back to top
The center black gutters and unnecessary images are eliminated.
The black borders are eliminated from the edges
The scanned pages are rotated
The PDF file is saved as Course# ArticleTitle.pdf
The PDF file is saved with a .pdf extension
The PDF file name is no longer than 27 characters
The PDF file size is not too large. Typically a PDF file scanned at 200dpi is roughly 60 Kbytes per pages. Therefore a 20 page article should be about 1.2MB in size.
The PDF file is attached to E-Reserves Copyright Information message with all the fields containing the appropriate information
The PDF file is submitted as an attachment to the FirstClass Copyright Information form with a subject line which follows the naming convention "Course# ArticleTitle Author"
Uploading PDF files to FirstClass Electronic Reserves Drop Folders
Do not just upload the file. Each article must be attached to a completed Copyright Information Form. Information about the Copyright Information Form and instructions for submitting the files are available here.
If an occasional item needs to be processed URGENTLY, instructions are found here.
To quit out of Adobe Acrobat, choose File > Quit.
