Your FirstClass email can be read with POP email software that you install on your computer. Included here are instructions for setting up Eudora Light version 3, Mac Mail (OS X) and Entourage (Macs with Office 2004). If you are using other POP clients, these general instructions should give you enough information to set it up for your Wellesley email account but please also refer to the publisher's instructions.

Important things you should know about POP mail

Before you decide whether to use a POP client to read your FirstClass email, please read all the information in this document carefully so that you understand how your email will be processed and how to configure your POP client to handle it the way you want. It is important to keep in mind that no matter how you configure your POP client, email messages will be saved on your computer. It is possible for these messages to be read by anyone who uses your computer. If you use more than one computer, want to keep your email in your FirstClass mailbox, or frequently use FirstClass conferences, it may be more convenient to continue to use First Class rather than switch to a POP client.

• When using a POP client to read your FirstClass email, all received messages that are in your main FirstClass mailbox will be downloaded to the computer you are using, whether or not they have red flags in FirstClass. These messages are saved on your computer so that you can open them again using the POP client.
• Copies of messages you sent using FirstClass will not be downloaded.
• Messages in folders in your FirstClass mailbox will not be downloaded.
• By default, most POP clients free space in your account by downloading email (in this case from your FirstClass mailbox) to your hard drive and removing it from your account; however, because some people want access to previously read email on more than one computer, the POP client can be configured to leave email on the server (i.e., in your FirstClass mailbox).
• Mail that has been downloaded from FirstClass using a POP client but also kept in the FirstClass mailbox will be marked as read in FirstClass (no red flag).
• Messages that have been downloaded from FirstClass using a POP client can not be moved back to FirstClass. If you download and remove messages from FirstClass by mistake and notice your error immediately, you can undelete the messages in your FirstClass mailbox but undeleting will not work if you wait too long.

If you plan to use a POP client for all of your email

It will be easier if you use only one computer and set up the POP client to remove messages from FirstClass as they are downloaded. Messages downloaded during past sessions will only be accessible on the computer you used at that time. If you decide to leave messages on the server (FirstClass) so that you can access them from more than one computer, but you rarely open your FirstClass mailbox, you may not be aware when you reach a quota on your account that prevents you from receiving mail. You will need to open your FirstClass mailbox from time to time to delete old mail.

If you plan to use a POP client occasionally

You probably want to set up the client to keep your email on the server (i.e., your FirstClass mailbox).

If you want to use a POP client on an off-campus computer to send mail from your FirstClass account

You must have an Internet service provider such as Comcast, Verizon, AOL or EarthLink. When setting up the POP client, you will need to fix the settings so that it uses the SMTP server of your Internet service provider rather than Wellesley's SMTP server. The SMTP server is responsible for outgoing mail to off-campus addresses. You will not be allowed to use Wellesley's SMTP server from off-campus for security reasons. ("Spammers" use this method to hide their identity when they send multiple messages over the Internet.) Contact your Internet service provider for its SMTP server address.

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Preparing your FirstClass mailbox before using a POP client

• If you have messages in your FirstClass mailbox that you do not want to download using your POP client, you should move these messages into folders in your FirstClass mailbox.
• If you have email messages that are currently in sub-folders of your FirstClass Mailbox which you DO want to download and read using your POP client, drag them from the folders to the main area of your Mailbox.

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Preparing your POP client

Following are instructions for setting up POP software to read messages from your FirstClass account. Directions are included to help you set up the software so that messages remain in your FirstClass mailbox if you choose.

After you set up your POP client, be sure that you only check your email when you want ALL of the received email in your main FirstClass mailbox to download to your computer. Unlike FirstClass, POP clients retrieve email only when you request it. It is possible to set up your POP client so that email is checked automatically after a certain number of minutes. If you don't want this to happen, you must be sure that you adjust the settings on your POP software so that email is not checked automatically.

If you want to use a POP client that is not described here, please read the documentation supplied by the publisher.

 

• Eudora Light for Macintosh
• Eudora Light for Windows
• Mac Mail for Mac OS X
• Entourage 2004 for Mac
• General Instructions

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In this section find instructions for setting up various POP clients to work with your FirstClass mail.

Eudora Light for Macintosh

1. Special > Settings.
   
   
2. Click Getting Started in the left panel. Fill out the fields as in the image at right, substituting your own FirstClass username in the POP account and Return address fields, and your own name in the Real name box.
   
   -Note: If you are off-campus, enter the address of your Internet Service Provider's SMTP server in the SMTP field.
   
   
3. Click Hosts in the left panel. In the Checking Mail section, type firstclass.wellesley.edu in the Mail Server field
   
   
4. Click Checking Mail in the left panel.

   -In the Account/Server information section, choose POP for Mail Protocol and Passwords for Authentication.

   -If you do not want your email automatically checked (and therefore downloaded to your hard drive) be sure that the box in the Connection section next to Check for mail every ___minutes is not checked.

   -If you want to remove your mail from your FirstClass mailbox as you read it in Eudora, do not check either of the first two boxes (Leave on server for __ days and Delete from server when emptied from trash) in the Mail Management section.

   -If you want to leave your mail in your FirstClass mailbox after it has been read in Eudora, check the box next to Leave on server for __ days and fill in the blank with a number between 1 and 30 days. If you leave the blank empty, messages will remain in your mailbox until you delete or move them in FirstClass.

   -If you want your messages to be removed from FirstClass when they are emptied from the Eudora trash, check the box next to Delete from server when emptied from trash.

5. Click OK.

 

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Eudora Light for Windows

1. Tools > Options.
   
   
2. Click Getting Started in the left panel. Fill out the fields as in the image at right, substituting your own FirstClass username in the POP account and Return address fields, and your own name in the Real name box.
   
   
3. Click Hosts in the left panel.
   
   - Your address should be entered in the Pop account field in the form username@firstclass.wellesley.edu, substituting your FirstClass username for username.
   
   -In the SMTP field, enter firstclass.wellesley.edu (or the address of your Internet Service Provider's SMTP server if you are off-campus).
   
   
4. Click Checking Mail in the left panel.
   

   -If you do not want your email automatically checked (and therefore downloaded to your hard drive) type a 0 (zero) in the field: Check mail every ___minutes

   -If you want to remove your mail from your FirstClass mailbox as you read it in Eudora, do not check any of the three boxes referring to the server.
   
   -To leave your email in your FirstClass mailbox after it has been read in Eudora, check the box next to Leave mail on server.

   -If you want to leave your mail in your FirstClass mailbox for a specified number of days, check the box next to Delete mail from server after ____ days and fill in the blank with the number of days you choose.

   -If you want your messages to be removed from FirstClass when they are emptied from the Eudora trash, check the box next to Delete from server when emptied from trash.
   

5. Click OK.

 

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Mac Mail for Mac OS X

Account setup

If this is the first time you are using Mac Mail:

1. Open Mac Mail. A configuration window will appear.
   
   
2. Fill out the fields as in this picture, substituting your information for Wendy Wellesley's. Click OK.
   
   
3. When you are prompted to import mailboxes from another email client, click No. Mail will now retrieve emails from your FirstClass mailbox.

 

 

 

 

 

If Mac Mail has already been set up:

1. If your operating system is Mac OSX.4, the steps to adding a new account match the steps for creating an account for the first time. Please follows the directions above. If your computer is running on Mac OSX.3, follow the instructions below to add a new account to Mac Mail.
   
   
2. To create a new account, Mail > Preferences.
   
   
3. Click the Accounts button at the top of the window. Click the + button in the bottom left corner to add a new account.
   
   
4. Click the Account Information button, and fill out the fields as in this picture, substituting your information for Wendy Wellesley's.
   
   
5. Close the window, saving changes to your new account.

 

 

1. Mail > Preferences.
   
   
2. Click the General button at the top.
   
   
3. If you do not want your email automatically checked (and therefore downloaded to your hard drive), select Manually in the Check for new mail field.
   
   
4. Click the Accounts button at the top of the window.
   
   
5. Specify the server settings in one of the following ways:
   
   
• To keep your email in your FirstClass mailbox, click the Advanced button. Make sure Remove copy from server after retrieving a message is unchecked.
• To delete your email from your FirstClass mailbox, click the Advanced button. Make sure Remove copy from server after retrieving a message is checked.
• You can set the length of time Mac Mail waits before removing emails from your FirstClass Mailbox. From the popup menu below the checkboxes, you can choose to have emails removed Right away, After one day, After one week, After one month, or When moved from the Inbox.
• To permanently remove deleted messages from Mail, click the Special Mailboxes button. In the pop-up menu at the bottom, you can choose how often deleted messages are permanently erased. Close the window, saving changes.
  

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Entourage 2004

Account setup

1. Open Entourage. If this is the first time you have used Entourage the setup assistant will appear.
   
   Depending on your computer, the setup may ask you questions to determine whether it should import existing email from another program that you may have used on this computer. If you are not sure how to answer, choose I want to start using Entourage without importing anything in the first window and My email program isn't listed above in the second window.
   
   If you are asked whether you want to verify settings, click the right arrow to skip this step.
   
   If the set-up assistant dialog asks for an email address and gives you no other options, enter your Wellesley address. You will see a window saying that automatic configuration failed and will be able to enter your account information manually following the steps below.
   
   If you see a window asking you to select an identity, choose one that you used previously or click New and give it a name. Click OK.
   
   
2. If the Account setup assistant does not appear automatically:
   
   From the Tools menu choose Accounts
   Click the Mail button
   From the New menu choose Mail
   
   
3. In the Account Setup Assistant Set Up a Mail Account window, click the button Configure account manually at the bottom of the window.
   
   
4. If you see a message about adding a new account, choose POP and click OK.
   
   
5. In the Edit account window in the Account Setting tab,
   
   - in the Account name field enter your first and last name
   - check the box next to Include this account in my "Send & Receive All" schedule
   - in the Name field enter your first and last name
   - in the email address field, enter your address in the form wwellesl@wellesley.edu substituting your own username.
   - in the Account ID field, enter your username
   - in the POP server field enter firstclass.wellesley.edu
   
   
6. Click the Options tab. Choose whether you want to leave a copy of each message on the server. Click OK.
   
   
7. An Accounts window will appear with your account name listed.
   
   
8. To send and receive mail, click this button on the mailbox toolbar: .
   
   
9. If you want to change your account settings, from the Entourage menu choose Accounts. Select your account and click Edit.

 

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• Netscape Messenger (For Macintosh and Windows)
• Outlook (For Windows)
• Thunderbird

• Email Address: username@wellesley.edu
• Account Name: username
• Server Name: firstclass.wellesley.edu
• Incoming Mail, POP Server, or POP3: firstclass.wellesley.edu
• Outgoing Mail, SMTP Server, or SMTP: firstclass.wellesley.edu (or the address of your ISP's SMTP server if you are off-campus)

You may be able to modify the software's settings to leave messages in your FirstClass Mailbox, delete them from FirstClass after a certain number of days, or delete them from FirstClass when they are deleted locally. However, the instructions for doing this will differ for each type of software.