Microsoft PowerPoint
2004
Macintosh OS X
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PowerPoint 2004 is the version of PowerPoint packaged with the Microsoft Office 2004 suite for Macintosh computers. PowerPoint can be used to produce presentations, slides, handouts, speaker's notes, and outlines. PowerPoint's use of templates lets you design consistent slides without being an expert designer.
PowerPoint 2004 will be standard for all public labs and new office computers beginning in the Spring of 2005.
Files created in PowerPoint 2004 on a Macintosh computer should also be fully cross-platform compatible with Windows computers running XP. However, please be aware that some new features and some images and media files may not be compatible. It is highly recommended that you test your PowerPoint presentation on the computer you will be presenting on before your presentation to make sure everything works.
PowerPoint 2004 includes a new feature called Compatibility Report that checks
for possible compatibility problems. It is helpful when the presentation includes
multimedia features that may not be able to run on older computers. You can
access Compatibility Report by choosing the Tools menu > Compatibility
Report or by selecting the Compatibility Report button 
More
information on Compatibility Report can be found here.
from
the dock. If the PowerPoint alias is not on the dock, select the Go menu > Applications > Microsoft
Office folder > PowerPoint.
Every time PowerPoint 2004 is started on your computer the Project Gallery, Microsoft's universal entry point to office, is opened. From the Project Gallery you can create a new blank slide or a create a project using the Auto-Content Wizard.Click on the PowerPoint Presentation thumbnail to open a new presentation and then click the Open button.
PowerPoint 2004's default is the Normal View. This view opens when you launch PowerPoint and select a new PowerPoint presentation, and allows you to see several aspects of the presentation simultaneously.
The primary pane is the large Slide Editing pane that appears almost in the center of your screen. There you can add all your content and format your presentation. Below the Slide Editing pane is the Notes Pages pane where it reads "Click to add notes". You can type additional comments for your presentation that will not appear on-screen during a slide show, but will only show up if you print out Notes Pages from the PowerPoint printing options. On the left of the Slide Editing pane is a column-shaped pane, the outline pane. The Outline pane allows you to display the outline of the text in your presentation in that column. On the right side of the Slide Editing pane is floating window, the Formatting Palette.
The Formatting Palette is a floating window that contains all of the editing tools you need to create your presentation. The palettes shown vary depending on the part of the slide you are working on. When you are editing text you will see the appropriate tools for editing text, when you are drawing you will see the appropriate tools for drawing, etc...
If you do not see the Formatting Palette:
Select View > Formatting Palette
or select the Formatting Palette button
The toolbars in PowerPoint 2004 are reduced in size and have slightly different button styles from PowerPoint 98 or X. PowerPoint 2004 toolbars are configured to only display the most commonly used commands, yet can easily be expanded. If you click on the small, black arrow (also called the "More Buttons" arrow) at the right end of the toolbar, a menu expands to show additional commands that are usually found in that toolbar. If you use one or more of the buttons in the menu repeatedly, PowerPoint will automatically add that button to the visible part of the toolbar. Another option is to show all buttons on one row versus two rows.
You can also customize your toolbars and menus by adding and removing buttons, or creating entirely new toolbars of your own design. In order to customize a toolbar, you must first access the Customize window. The three different ways to access this window in PowerPoint 2004 are:
- From the Tools menu by selecting Customize Toolbars/Menus.
- By clicking on the black "More Buttons" arrow at the end of the toolbar and then selecting Customize Toolbars/Menus.
- From the View menu > Toolbars > Customize Toolbars/Menus.
Add/Remove Buttons
- Open the Customize window by following the directions in the Personalized Toolbars section.
- Select the Toolbars button to open the Customize Toolbars list.
- From the list of checkboxes, check the toolbars you would like to add.
- When you are finished adding toolbars, click the OK button.
PowerPoint has five views from which you can choose to create and edit your slides. To access the views, you can go to the View menu. You can also click icons that are located on the bottom left corner of the tri-pane window. Each view will have a different set of icons from which editing can be done. Each view also displays the slide in a unique way. To select a view, click on the appropriate view icon.
The first view is the Normal View. In this view, you edit one slide at a time. With the current slide, you can add text, draw graphics, add clip art, and change the layout. This is the default view. It allows you to see and work with several aspects of the presentation simultaneously, including the slide, the outline section, and the formatting palette .
The second view is the Outline View. The Outline View provides a large area for the outline with small areas for the slide and for the notes. You can access the Outline view by clicking the outline view button on the bottom left corner of the tri-pane window. It is not accesible from the View menu.
The third view is the Slide View. The Slide View simply provides a large view of the slide without the outline in the left pane or the notes section.The Slide View is available at the bottom left corner of the tri-pane window or from the View menu.
The fourth view is the Slide Show From Current Slide. This view runs your presentation from the slide you were currently editing, filling the screen with your slides. With this view, you can see the slide transitions and timing. To get out of the Slide Show view and back to one of the edit views, press the ESC key. The Slide Show From Current Slide view is only available by selecting the corresponding icon from the bottom left corner of the tri-pane window.
The Slide Sorter View is accessible from the View menu and depicts the slide show in chronological order, making it very easy to select and drag individual files to different positions.
When you launch PowerPoint 2004 the project gallery allows you to choose to start your presentation with a new blank slide or by using the auto-wizard.
If you wish to create a new presentation once you are in PowerPoint, go to the File menu and select New Presentation. You can also click on the Blank Presentation button and click OK. Then follow the previous directions for selecting a slide layout.
To open an existing presentation, select the File menu > Open...; then select the name of the file you wish to open. Alternatively, choosing the Open buttonfrom the menu will also open the selected file.
Selecting the File menu > Save will save the current presentation. If this is the first time you have saved this presentation, PowerPoint 2004 will ask for a file name. If the presentation has been saved before, PowerPoint will find and replace the older document.To save a presentation with a different name or in a different folder, select the File menu > Save As... from the menu. PowerPoint will then ask for the new name and folder for the presentation.
You also have the option of saving your presentation in different formats. In the Save As window, there is a pull down menu under the Save As Type field. This allows you to save your presentation as a PNG, a JPEG, or whatever format suits your fancy.
There is also an option to save the presentation as html, enabling you to save it as a format that can be put on the Internet. This option can be useful as a back up method in case something goes wrong with your presentation or if PowerPoint is not installed on the computer you are presenting on. Be aware that some of the PowerPoint features will not be available as a web page.
To Save As Web page:
- In the Save As field type a name for your file
- Remove the .ppt extension from the filename if it is there.
- Make sure the file extension is .html
- In the Where drop-down menu, select the location you wish to save to.
- In the Format drop-down menu, select Web Page (HTML)
- Click the Save button
Note: For more advanced options you can select the Web Options... button before saving your file.
A new feature of PowerPoint 2004 is the ability to save your presentation as a Quicktime movie. This is useful if your presentation is rather simple and you do not need the more advanced abilities of the full program or even of the PowerPoint Viewer. Quicktime files can be played on either mac or pc as long as the computer has Quicktime installed.
Sound files inserted into a PowerPoint presentation will play in a Quicktime movie. Movie files will not play during the Quicktime movie, the first frame of the movie will appear on your slide, just as it appears in the Normal View when you are editing the slide. Hyperlinks will appear on the slide as well, but are not active.
To Save As A Quicktime Movie:
- Select the File menu > Save As...
- In the Save As field type a name for your presentation
- In the Where drop-down menu choose the location you wish to save to
- In the Format drop-down menu choose PowerPoint Movie (Quicktime Format)
- Click the Save button
To cancel or undo your most recent action,select the Edit menu > Undo or click thebutton. To see the most recent actions you can undo, select the arrow next to the Undo button
to restore the action.
From the PowerPoint menu, select Quit.
