Microsoft PowerPoint
2004
Macintosh OS X
|
Microsoft PowerPoint |
 |
|
|
|
|
|
|
|
|
 |
 |
 |
 |
 |
 |
 |
 |
|
 |
|
|||||||
To run the slide show from within PowerPoint, select the View menu > Slide Show. PowerPoint will start your presentation with the first slide.
To move to the next slide, click your mouse. You can also use the arrow keys or PageUp/PageDown keys to navigate backwards and forwards in your slide show.
You can draw on your slides while you are giving your presentation to emphasize or illustrate something on your slide.
To switch to freehand drawing mode while running the presentation, click the small arrow in the lower left corner of the screen. On the menu that comes up, choose Pointer Options > Pen. This will turn your mouse cursor into a drawing pen. To draw, place the mouse cursor where you want to draw and hold down the Mouse Button while dragging the mouse. When you are done drawing, click the arrow on the lower left hand corner and choose Pointer Options > Automatic. Any marks you make on the slide during the presentation are not saved, and therefore will not appear the next time the presentation is run.
Presenter Tools are a new feature of PowerPoint 2004 that gives the presenter greater control over the presentation while it is running. Using the Presenter Tools feature, the presenter can move through the slide show more efficiently (by using on-screen backward and forward arrows as well as the thumbnail view of the slides in the thumbnail column), add notes, and keep track of time with the built in timer.
The Presenter Tools will appear on only the presenter's computer screen if there are two monitors connected and if it is set up correctly. To set up two monitors to use Presenter Tools:
To use the presenter tools during a slide show, you must have two monitors connected to one computer, and have them set as non mirrored. To use the presenter tools to rehearse your slide show, you don't need to make any adjustments to your computer.
- From the Apple menu, select System Preferences.
- In the System Preferences dialog box, select Displays > Arrangement tab.
- Uncheck the Mirror Displays check box at the lower left of the dialog box.
If there is no Mirror Displays check box, both monitors are mirrored and that setting can't be changed. The same thing will show on both screens (either the presenter tools or the slide show). Drag the monitor icons so that the larger icon (representing your monitor) is on the left and the smaller (representing the audience monitor) is on the right, and then close the dialog box.
The presenter tools appear on your monitor, and the audience view appears on the audience monitor.
Print Preview
PowerPoint gives you the option to preview your presentations before you print. You can access print preview by either going to the File menu > Print and selecting the Preview button. PowerPoint will create a preview of each slide as an image that you can view in Preview, a viewing application for OS X. You may also view a grayscale version of your slides by selecting the grayscale button.
Printing
PowerPoint gives you four options for printing. You can print your presentation as an outline, an audience handout, a notes page, or as slides.
All printing is done from the Print dialog box, which is displayed when you choose the File menu > Print. The first line of the dialog box shows the current printer. If this is not the printer you wish to use, click on the Printer button and select a new printer.
The remainder of the Print dialog box contains options for what and how to print. If you do not wish to print the entire presentation, you can select a range of slides to print. To do this, click the slides and enter the range of slides to print. If you want to print a contiguous range of slides, type the starting slide number, a dash, and then the ending slide number. If you want to print noncontiguous range of slides, type a comma between the slide numbers. For example, entering the string 1- 5, 7, 9-11, 14 will print slides 1 through 5, slide number 7, slides 9 through 11, and slide number 14.
Under the Print what: section, the following options are given:
Slides
Handouts (3 slides per page)
Handouts (9 slides per page)
This options prints one slide per page ( default).
If you want to let people make comments on each slide, use this option. PowerPoint places three slides on the left side of the page, leaving writing room to the right of each slide.
This option will print nine slides per page.
Notes Pages
Handouts (4 slides per page)
Outline View This option prints the note pages for each slide. This option will print four slides per page. This option makes a printed copy of your presentation outline as it appears in outline view. Handouts (2 slides per page) Handouts (6 slides per page) This option is used to print 2 slides per page. This provides the best-printed slide quality of any of the handout prints. This option will print six slides per page.
For each handout page printing option, you have the ability to format it to add headers, the date, page number, etc. To format the handout pages, choose the View menu > Master > Handout Master. When the Handout Master appears, choose the icon representing the number of slides you want to appear on each handout page.
To add text that you want to appear on each page, choose View > Header and Footer command. You can also add any desired background graphics. When you are finished click Close on the Master Toolbar. Note: any headers or footers you add do not display on the Handout Master; you see them only on the printed handout page.
Other printing options in the Print dialog box are:
Scale to fit paper
Black & white
This option tells PowerPoint to automatically scale the slide so it fits on the paper.
With this option selected, PowerPoint makes all fills whites and applies a thin black frame around objects with no borders or text.
Print hidden slides
Print to File
Normally, slides marked as hidden are not printed. Selecting this option tells PowerPoint to print the hidden slides. On a Windows computer, you have the option to print the slides to a PostScriptÆ file. This is useful if you need to give your presentation to a printer to create 35mm slides or if you want to print it on a PostScriptÆ printer somewhere else. Pure black & white Collate copies This option turns all color fills to white and all text and lines to black. PowerPoint automatically adds outlines and borders to all filled objects and prints pictures as grayscale. This is useful when you want to print a draft copy or readable speaker notes and handouts. Checking this option, only available on a Windows computer, tells PowerPoint to collate the pages when printing multiple copies.
