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Microsoft PowerPoint
2004
Macintosh OS X

The Slide in PowerPoint 2004

Getting Started button Slide button Format Slides button Graphics and Media button Charts and Tables button Slide Show button What's New button

Adding Slides

A new slide can be added by selecting the Insert menu and selecting New Slide or clicking on the New Slide button New Slide Button on the toolbar. While the new slide will automatically be formatted as a slide with a title box and a text box, the formatting palette will display the change slide section. From here you can choose from a variety of slide layouts by clicking the layout tab Slide Layout Tab. To select any layout, click its thumbnail image. Your slide will change automatically.

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Deleting Slides

The current slide can be deleted by selecting the Edit menu and choosing Delete Slide from the menu. The next slides in the presentation will each move up in the slide order.

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Changing A Slide's Layout

To change the layout of the slide, you need to have the Formatting Palette open. If the Formatting Palette is not open, select the View menu > Formatting Palette.

Slide Layout

 

To Access the Change Slides section:

    1. Click on the background of the slide you are working on, so the Formatting Palette brings the Change Slides section to the bottom of the Formatting Palette.

From the Change Slides palette you can select Slide Layout by selecting the tabs at the top of the palette. Slide Layout Tab

To select and use a Slide Layout:

Select the thumbnail of the layout you would like to use. You can scroll through all of the selections by using the arrow at the bottom of the viewing area. Change Slides Arrow

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Changing A Slide's Position

The easiest way to change a slide's position is to use the Slide Sorter view. The slides are shown chronologically in this view, and you can select and drag individual files to move them to different positions.

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Text

To add text to the title of a slide, click in the box that reads Click to add title. Next, type the text you want to be used as a title. Do not press ENTER at the end of the line unless you wish to place another line of text in the title.

It is highly recommended that you add a title to every slide to make it easier to navigate through your slide show if necessary.

 
Adding text screen shot
 

To add text to the slide, click in the box labeled Click to add text. All text you enter will be placed on the slide. If the text is too long for the line, PowerPoint automatically wraps the text to the next line and indents properly. Depending on your slide layout, you may have other text boxes on your slide. If so, you can click inside them to add your text.

If you wish to add more text to a different part of the slide, you will need to insert a new text box. Go to the Insert menu > Text box. Your cursor will change allowing you to draw with your mouse your new text box. If your text box is not exactly where you would like it, you can move it once you have completed typing your text.

To insert a new text box:

      1. Go to the Insert menu > Text box.
      2. The cursor will change to a cross. Click where you would like to put your new text box and drag your mouse diagonally to create it.
      3. Once you release the mouse, you will have a blinking cursor in your text box. If the text box is not exactly where you want it to be, it is possible to move it to a new location once you have written your text.
      4. Type the text you want to have in your text box.

You can also advance to the next line of the same bulleted text by pressing SHIFT+RETURN. While typing text, you can edit by using the arrow keys, BACKSPACE, DELETE, and the edit menu commands. If you wish to edit text in another section or put text in an object, select the object and edit the text.

To change margins, vertical alignment, word wrap, and whether the text box automatically resizes as text is added, select Format menu > Text Box, in the Format window click the Text Box tab, make changes, then click OK.

You can also edit text with the Formatting Palette, the text palette is available whenever the text on your slide is selected.

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Selecting Objects

An object can be selected by simply placing the mouse cursor over it and clicking the object once.

To select more than one object, hold down the SHIFT key while clicking. You can also click and drag around a group of objects to select them all.

You can also deselect an object by holding down the SHIFT key and clicking on a selected object. If you wish to select all the objects on a slide, choose the Edit menu > Select All from the menu.

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Grouping Objects

Sometimes, you will want to edit multiple objects as if they were one object. PowerPoint lets you do this by making the objects a group.

To make the objects a group:

  1. Select all the objects you wish to group together.
  2. Go to the Drawing toolbar, usually at the left side of the Outline in Normal View, and select the Draw menu > Group.
  3. Now any operation performed on an object in the group will also be performed on the other group members.
  4. You can ungroup the objects later by selecting the Draw menu and choosing Ungroup.

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Moving Objects

Before an object can be moved you must first select it. Once selected, click and drag the object to the new location or use the arrow keys. If you press the SHIFT key while moving the object, PowerPoint 2004 constrains the movement to vertical or horizontal moves only.

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Aligning Objects

Objects can be aligned by their selection borders, not their physical borders. The selection border is a dotted rectangle around the object used to denote the object's border, and it can often be larger than the visible border of the object. To align objects, you must first select them. Once selected, choose the Draw menu > Align or Distribute, then select the type of alignment you desire for the selected objects.
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Object Order

Objects can be stacked on top of one another. As with a stack of real objects, those on the bottom are not fully visible and may not be visible at all.

To modify the order of the object, drag the object on top of the first. You can determine which object is the top object by choosing the Draw menu > Arrange > Send Backward menu to send the selected object back one level in the stack or the Draw menu > Arrange > Bring Forward to bring the selected object up one level in the stack.

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Rotating and Flipping Objects

To rotate a selected object choose the Draw menu > Rotate or Flip. This displays a dialog box from which you can select the type of rotation. If you wish to rotate the object on a non-ninety degree angle, choose the Free Rotate option. Click on a corner of the object and drag the object to the desired angle. If you hold down the SHIFT key while dragging the object, PowerPoint 2004 will restrict the rotation to 45-degree angles.

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Resizing Objects

    1. Select the object to be resized.
    2. Hold down the click on one of the corners circles of the selection box surrounding the object and drag to the new size.
      • If you wish to keep the aspect ratio of the original object, hold down the SHIFT key while resizing the object.

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Object Borders and Fills

Placing a border around objects can enhance them. PowerPoint lets you place borders around an object by double-clicking it. This displays a dialog box from which you can choose the line style, color, and fill of the object. If you wish to remove a border, choose the No Line option in the dialog box.

To fill an object, click on the Fill box of the Colors and Lines dialog box. From this menu choose a color for the fill and then choose OK.

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