To ensure that all financial transactions are properly approved, the
Controller's Office must have a record of all authorized signers for
each org. Authorized
signature forms must be updated at the start of each academic year.
In addition, changes to the authorized signer list during the year
must be communicated to the Controller's Office. In addition, the Controller's
Office must have Conflict of Interest Disclosure Statements in accordance
with the College’s
Business Conduct Policy issued in
March 2006. A separate Conflict
of Interest Disclosure Statement must
be completed and signed by any individual that is listed on the Authorized
Signature Form
No financial transactions i.e. invoices, check requests, traval expense
reports, petty cash requests and journal entries may be processed without
the
proper Signature Authorization and Conflict of Interest Disclosure
Statement on file.
The authorized signers for a fund/grant or org are expected to follow
all requirements for any financial transactions with the Controller's
Office, e.g. attaching original receipts to a check request form, fillin
in all required employee/student ID numbers, etc. The Primary Authorized
official on this form is considered to be the financial manager ultimately
responsible for ensuring that all financial transactions do not exceed
the authorized budget. The individuals listed on this form have authority
for the organization code under the general operating fund as well
as gift and endowment funds
