This policy covers the payment to an individual
who is a Non Resident Alien or Foreign National. The College's ability
to pay the individual and determine his/her tax status depends upon
various immigration information. The information is provided by the
individual electronically under the College's Foreign National Information
System (FNIS).
FNIS is a system used to gather visa and other various information.
The individual will log into the system over the web based upon a user
name and password provided by the Controller's Office and submit it
for review. Based upon the information provided, the system will determine
whether the
College
may pay this
individual
under
his/her
certain
visa
type and
will need to withhold any taxes. The department is responsible for
ensuring that the individual completes the information in the FNIS
system before requesting payment.
Before requesting payment to a Non Resident Alien or Foreign National,
the department should forward an email to Dotti Koulalis in the Controller's
Office (dkoulali@wellesley.edu) requesting that the FNIS form should
be emailed to the individual.
The department should provide Dotti with the email address of the individual.
The Controller's Office will forward a user name and password for
the individual to log into the web under FNIS and complete the
required information. After the information has been received, FNIS
will determine whether the College:
- May pay the invidual under his/her visa
type.
- Will need to withhold taxes.
Once the Controller's Office has determined that the individual may
be payed, the appropriate tax forms will be forwarded to the department
so that the signature of the Non Resident Alien or Foreign National
may be obtained. The signed forms should be returned to the Controller's
Office before any payment request may be made.
To request a payment
to the individual, the authorized individual of the department should:
- Complete a Check Request Form with
all required information including address and independent contractor
(IC) number..
- Fill in the complete FOAPAL with the required information on fund,
org, account, and program.
- Sign the Check Request Form indicating approval for payment.
- Attach appropriate documentation detailing the service provided,
total hours and rate of pay per hour, or the flat rate.
- Forward to Accounts Payable for processing.
Please allow 7-10
business days for invoice processing.
