Wellesley College
Controller's Office

Index of Accounting Forms

Department	Form	Purpose
Accounts Payable	Check Request Form	Request payment for services provided by individuals, reimbursements to employees for business (non-travel) expenses, and vendors with no invoice.
Accounts Payable	New Vendor/Accts Payable Questionnaire	Comply with IRS requirements; obtain certain information for new vendors.
Accounts Payable	Wire Request Form	Request payment for foreign currency or wire.
Accounts Payable	Independent Contractor Questionnaire	Assists in determining whether recipient of a payment for service is an independent contractor or employee.
Accounts Payable	AP Invoice Labels	Invoice FOAPAL labels (to be printed on Avery 5163 2" x 4" labels)
Accounts Payable	Employee Travel & Expense Reimb. Direct Deposit Form	To request a Direct Deposit for Travel and Expense reimbursements (Employee Only)
Accounts Payable	Signature Authorization Form	To assign signature authority to an individual(s) for charging a fund or org number (includes instructions)
Cashier	Cash Deposit Form	Make departmental deposits
Cashier	Student Deposit Form	Make payments credited to a students account
General Accounting	Banner Finance Access Form	Request access to the Finance module of Banner
General Accounting	Journal Entry	Make Journal Entries
General Accounting	Request for User Access to Administrative Data Systems	Request Banner User ID form IS
General Accounting	Accrued/Prepaid Expense Request	To request an accrued or prepaid expense adjustmen
General Accounting	Captial Equipment Form	To record information on Capital Equipment purchases
General Accounting	List of Account Numbers	List of Commonly Used Account numbers
Payroll	Direct Deposit	To request pay to be directly deposited into your bank account. Please allow 2 pay periods for direct deposit to take effect.
Payroll	Direct Deposit Cancel	To request cancellation of a previously requested direct deposit
Payroll	Exempt Employee Manual Time sheet	Report exempt employee exception time when unable to enter information on the web. To be used on rare situations where the employee has not started his/her time on the web.
Payroll	FOAPAL Override	Request override of account number (FOAPAL) on certain hours of pay for an employee. Form must be signed by an authorized signer on the fund and org to be charged.
Payroll	Non-Exempt Employee Manual Time sheet	Report non-exempt employee exception time when unable to enter information on the web. To be used on rare situations where the employee has not started his/her time on the web.
Payroll	Student Employee Manual Time sheet	Report student employee exception time when unable to enter information on the web. To be used on rare situations where the employee has not started his/her time on the web.
Payroll	W-4	Required form for all employees to withhold proper federal taxes.
Payroll	Request for Direct Depost Paystub Printout	To request a direct deposit stub printed by the Payroll Office
Payroll	M-4	Optional form. Use only if claiming a different number of exemptions from the W-4 for Massachusetts.
Sponsored Programs	Grant Set-up Form	To provide summary information for new sponsored awards to be set up in Banner.
Travel	Expense Report	Request Reimbursement for business travel including non-overnight travel
Travel	Employee Travel & Expense Reimb. Direct Deposit Form	To request a Direct Deposit for Travel and Expense reimbursements (Employee Only)
Travel	Faculty Long-term Research Expense Report	Request Reimbursement for faculty traveling abroad on long-term research projects
Travel	Lost Receipt Form	Used when original receipt is lost or missing
Travel	Study Away/Group Travel Advance	Request cash advance for study away foreign and domestic programs and group travel
Travel	Study Away/Group Travel Expense Report.	Expense report comparing cash advance to actual expenses for study away foreign and domestic programs and group travel
Travel	Travel Advance Form	Request cash advance for future business travel