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 Policy
Sample
Instructions
Chart
of Accounts
Finance
Users Access
Monthly
Close
Year-End
Close
Capital
Assets
Authorized
Signature
2006-2007
2005-2006
2004-2005
Earlier
Years
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Monthly Closing Policy
Timing of Closing:
- Generally, a notice of month closing will be posted by the1st business day after the 15th for the closing of the prior month.
- Closing notices will be posted on the Faculty/Staff Conference and
emailed to individuals who have signed up for the Controller's
Office mail list.
- We do not recommend running budget to actual reports prior to these
announcements.
- Please note the closing of the month of June, July and August
are delayed due to the timing and procedures of annual external
audit and
the rolling forward of budget reports.
Departmental Journal Entries:
- Journal entries received from departments will be posted for the
prior month if received by the Controller’s Office within
the first 10 business days of the month.
- For entries submitted during this time frame, please be sure to
indicate transaction date. If no date is indicated, the journal
entry the transaction
date will be the date the journal entry is posted to the system.
- Please refer policies and procedures
related to journal entry forms.
Departmental Deposits
- Cash and check deposits must be received by 12 noon the last
day business day of the month for entry into current month. Deposits
received after
12 noon will be included in next month’s activity.
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