Faculty and Staff:
Q: When are weekly timesheets due? 
Department weekly timesheets are due by noon on Mondays except
holidays when they are due on Tuesday by noon. They can be faxed or
mailed,
but not both. Any corrections must be written (fax ok); not verbal,
not phoned in, nor by email.
Q: How do you fill out the weekly timesheet and/or monthly payroll
roster?
Come to the Payroll Office, Green Hall 150, for training.
Q: I have a new hire. How do I get them on payroll?
The individual must first go to the Human Resources Department,
and must have completed an I-9 and a W-4 in the Human Resources Department,
not the payroll office.
Q: My new hire is not on the timesheet. What should I do?
Write in the name with the college I.D. number if you know it.
Contact Human Resources.
Q: How does the pay period relate to the check date?
Weekly are paid on the Friday check date for the prior week' work;
monthly are paid on the next to the last business day of the month;
and
student checks are issued twice each month, not every two weeks.
Q: How do I sign up for direct deposit?
There are forms available in the Payroll Office, Human Resources,
and the Dean's Office. Once the form is filled out and received in
the Payroll Office, the direct deposit will take effect after one
pay cycle. You will receive a paycheck until it has become activated.
(When
your pay stub says "this is not a valid check", then you
know your direct deposit has been activated.) If you have direct
deposit, it is very important to advise the Payroll Office of any
change in
the account, for example, changes in the account number or closing
of the account.
Q: How do I change the mailing address on my paycheck?
To change the address printed on your paycheck, contact Human
Resources. Generally speaking, weekly and monthly regular employee
checks are
sent to the department. For casual wage employees, checks are normally
sent to the home address. Student paychecks, during the academic
year, are sent to the dormitory.
Q: I am an academic year employee. I do not work during the
summer. What happens to my health and dental deductions?
You are double deducted upon your return in the Fall until
your account is up to date.
Q: Why do my year-to-date earnings on my last pay stub of the
year not agree with my W-2 totals?
The year-to-date figures on your pay stub are based on
actual earnings, while your W-2 totals are based on taxable
income
after deductions
of tax shelters. Examples of tax shelters may be: SRA's,
or Health or Dental insurance.
