ARTICLES OF GOVERNMENT
ARTICLE V. Committees of the Academic Council

Section 1. General Committee Regulations

A. The ultimate authority for all standing committees derives from Academic Council, to which important issues of policy should be referred in the course of committee work.

B. The President shall be ex officio a member of all standing committees, except the Board of Appeals.

C. Normally no two members of a single department shall serve on any committee simultaneously.

D. Normally a faculty member shall not serve on more than two committees simultaneously. (Certain committees, so designated by an asterisk, shall count as two.)

E. Normally no member shall serve as chair of the same committee for more than two years. This provision shall not apply to such committees as have a chair ex officio.

F. Normally at least one year (in the case of the Committee on Faculty Appointments four years) must elapse before a retiring member of a committee may be eligible to serve on it again, except any person who has served for only one year shall be eligible for immediate reelection for a maximum of an additional two year term.

G. Vacancies on standing committees caused by absence of members after the end of an academic year may be filled for one year by the committee concerned. Such appointments shall be cleared through the Agenda Committee and shall be reported to the Council.

H. All standing committees, except the Board of Appeals and the President's Advisory Council, shall submit a written report to the Academic Council at least once a year, usually early in the academic year.

I. When, during the course of the year, changes in a faculty member's responsibilities indicate its desirability, a request may be made to be replaced in a committee assignment. The Agenda Committee is authorized to evaluate the request, and to follow the procedure normal for the committee in question to select a replacement.

J. Faculty members of standing committees shall be elected by the Academic Council in the spring and shall enter upon their duties at the beginning of the next academic year.

K. It shall be the joint responsibility of committee chairs and the Agenda Committee regularly to review the work of committees with respect to the definition of their functions, the relation between functions of various committees, and the continuing usefulness of any particular committee, and to recommend changes to Academic Council whenever appropriate.

L. The three groups of departments referred to below are understood to be Humanities - Group A, Social Sciences - Group B, and Science and Mathematics - Group C. For purposes of voting and committee representation, the Extradepartmental program of Theatre Studies shall be considered to be in Group A (Humanities); Education, Physical Education and Athletics, History, Philosophy, Religion in Group B (Social Sciences); and Computer Science to be in Group C (Science and Mathematics).

M. The Academic Council in May 1970 voted to establish a policy which would ensure Black representation on Council.

     1. Selection of Black representatives shall be supervised by the Black Task Force. Positions to ensure Black representation may not affect or be affected by the election or appointment of Blacks by other means. Further, Black committee members shall have all the rights, duties, and obligations of other members of each committee.

     2. Selection of Black representatives for the Committee on Faculty Appointments and the Board of Appeals shall be conducted by mail ballot, listing all eligible candidates, to all Black faculty. Faculty, administrators, and students who serve as Black representatives to all other committees shall be appointed by agreement of the active membership of the Black Task Force.

     3. One position shall be added to each of the standing committees of council. However, each committee shall continue to be composed of the same categories of membership (faculty, administrator, or student) as are presently the case. Normally the Chair of the Black Task Force will serve as the Black Task Force representative on the Agenda Committee.

     4. The term of office of a Black faculty member or student selected by the Black community shall be the same as the term for a regular faculty or student representative on that committee.

     5. The term of office of a Black administrator selected by the Black community shall be the same as that of a regular faculty representative on that committee.

     6. On those committees where the requisites of membership cannot be presently met by members of the Black community, the position will be created now, but not implemented, until the requisites can be met. These committees should provide for periodic Black input.

     7. The Black community shall have the option of not implementing this legislation with respect to particular committees listed. However, notification shall be given to the Agenda Committee of Academic Council concerning the exercise of this option for a given year.

     8. Each committee shall, through the Agenda Committee of the Academic Council, advise the Black Task Force regarding the membership category (faculty, administrator, or student) from which the Black representative should most ideally be selected relative to a given committee's balance of membership.

N. Faculty members elected to a committee are, normally, expected to serve the full number of years of this committee assignment, whether or not those years are served consecutively. However, a member absent during the final year of a committee assignment will be replaced by a member elected to a full term.

O. Ballots for electing faculty members to committees shall be sent to all voting members of Academic Council, unless another procedure is specified by legislation.

P. Anyone who proposes to form an ad hoc committee which would include faculty from more than one department as members shall notify the Agenda Committee of the proposed committee with as much indication as possible of its anticipated membership and length of service.

Section 2. Academic Review Board

A. Membership : Faculty 6, Administration 7, Students 4

B. Qualifications:

     1. Faculty: Two representatives appointed by the Agenda Committee from each of the three groups of departments.

     2. Students: one representative each from sophomore, junior and senior classes and one Davis Scholar.

C. Selection:

     1. Faculty: Appointed by the Agenda Committee.

     2. Administration: Dean of Students, Class Deans, Dean of Continuing Education, Registrar (nonvoting)

D. Term: Three years

E. Chair: Dean of Students

F. Function:

     1. Act upon proposals submitted by students for special plans of academic work which involve exceptions to existing legislation and normal procedures.

     2. Evaluate records of all students not of diploma grade standing.

     3. Set terms of exclusion from or continuation in College of students not of diploma grade standing.

     4. Act upon applications for readmission.

     5. Act upon faculty requests for grade changes.

     6. Make recommendations to Academic Council regarding changes in policy when the recurrence of a number of similar special cases indicates the need for review of policy.

G. Authority: Act with power regarding requests for exceptions to existing legislation and normal procedures as specified in Section F. Items 1-7.

H. Operations:

     1. No student shall participate in the evaluation of student records or of applications for readmission to College.

     2. The Board shall invite to its meetings as consultants without vote such persons as a faculty member involved in the case of a particular student, the Director of International Studies, First-Year Student Advisors, College Medical Officers.

     3. Students and faculty members shall be entitled to appear in person before the Board whenever matters of particular concern to them are under discussion.

     4. The Registrar shall serve as Secretary to the Board.

I. Reporting: The Board shall report annually to Academic Council.

Section 3. Board of Admission*

A. Membership: Faculty 12, Administration 7, Students 12 (8 on the Board of Admission, plus 3 international students to serve on the Subcommittee on Admission of International Students, and 1 Davis Scholar to serve on the Subcommittee on Admission of Davis Scholars.), and Admission Office Counseling Staff. Ordinarily the student members shall be appointed for two year terms at the beginning of their junior year.

B. Qualifications: Faculty 4 representatives appointed from each of the three groups of departments, including 3 faculty with experience abroad to serve on a Subcommittee on International Student Admission.

C. Selection:

     1. Faculty:

          a. Appointed by the Agenda Committee

          b. One year vacancies shall be filled preferably from among persons who have served previously on the Board.

     2. Administration: Including the President or her deputy, the Dean of the College or the Dean of the College’s deputy, Dean of Admission, Dean of entering class, one other Dean, plus the Registrar for transfer applications and the Director of International Studies for international applicants.

     3. Students: The 8 student members of the full Board of Admission shall be appointed by procedures devised by College Government. College Government shall reflect the diversity of the student body - cultural, ethnic, physical disability, racial, religious, sexual orientation, socio-economic - in its selection of student members. No fewer than 3 of the student members shall come from 3 of the presently recognized affirmative action categories: "Black, Hispanic, Asian or Pacific Islander, American Indian or Alaskan Native."

D. Term: Faculty three years, Students two years.

E. Chair: Faculty member, ordinarily in third year of term, chosen by all members of Board.

F. Function:

     1. Read applications for admission and transfer of all traditional aged undergraduates. International applications for admission, transfer, or as a non-degree student shall be read by the Subcommittee on International Student Admission. Applications for admission as Davis Scholars shall be read by the Subcommittee on Davis Scholar Admission.

     2. Discuss matters of policy and recommend to Academic Council policy regarding conditions of admission including recruitment, qualifications, and selection of initial applicants and of transfer students.

     3. Establish guidelines for the use of interviewers and maintain oversight of the process of interviewing.

     4. The subcommittee on international student admission shall award scholarships to international students. All awards shall be made in consultation with the Financial Aid Officer and in accordance with the policies of the Committee on Financial Aid.

     5. Advise the President regarding the operations of the Office of the Board of Admission.

G. Authority: Act with power regarding

     1. Selection of first-year, transfer students, and non-degree international students.

     2. Award financial aid to newly admitted international students qualifying for financial aid.

H. Operations:

     1. Adopt own rules of procedure as to reading of applications.

     2. Such rules must conform to the following guidelines:

          a. Preliminary reading of applications by staff of Board who will classify them according to standards established by Board.

          b. Applications will be read, evaluated, and voted upon by three people, or, in the case of international applications, by four people. Two of the readers on international applications shall be faculty members. In every instance, at least one of the readers will be an Admissions staff member. Student representatives shall read, evaluate, and vote on applications, but no application will be voted on by more than one student representative.

          c. In any year, members of the Board will read applications from at least half of the geographical regions. All regions shall be read by Board members within each two year period. Members of the Board will not read the credentials of applicants they know.

          d. The Board shall determine the vote required for acceptance of an applicant.

          e. Controversial decisions regarding applications shall be referred to a special subcommittee of the Board of Admission consisting of: a faculty member and a dean who have not voted previously on the application plus the Dean of Admission. The member of the professional staff on the Board of Admission who served on the original reading team shall participate in the discussion, but shall not vote a second time on the application.

          f. The Board shall establish criteria for the waiting list.

     3. A working group of the Subcommittee on International Student Admission, consisting of at least one faculty member of the Subcommittee, the Dean of Admission, and the Director of International Studies shall make financial aid awards to international students, in consultation with the Director of Financial Aid.

I. Reporting: The Board shall make a comprehensive report on its activities annually to Academic Council.

Section 4. Advisory Committee to the Committee on Faculty Appointments

A. Membership : Faculty 3, Administration 0, Students 0.

B. Qualifications:

     1. Nontenured faculty

     2. One representative elected from each of the three groups of departments

C. Selection: One member from each of the three groups of departments elected by preferential ballot sent to nontenured members of the faculty in that group who are voting members of Academic Council.

D. Term: Three years

E. Chair: Member ordinarily in second year of term

F. Functions:

     1. Consult with the Committee on Faculty Appointments in accordance with Article V, Section 11, H. 8.

     2. Initiate discussion with the Committee on Faculty Appointments about policies and procedures affecting reappointment, promotion and tenure of nontenured faculty.

     3. Present to the Committee on Faculty Appointments general opinions of nontenured faculty.

G. Operations:

     1. The Committee shall consult with other nontenured members of the faculty when appropriate.

     2. The Committee shall provide information to nontenured faculty members in matters concerning procedure and legislation affecting reappointment and tenure. The Committee shall also serve as a liaison between nontenured faculty members and the Dean's Office and the Committee on Faculty Appointments.

Section 5. Agenda Committee*

A. Membership : Faculty 7, Administration 2

B. Selection:

     1. Faculty: Two each (one tenured, and one nontenured) elected by preferential ballot by each of the three groups of departments. Parliamentarian (non-voting).

     2. Administration: President, Dean of the College

C. Term: Elected Faculty - three years, Parliamentarian – five years.

D. Chair: Faculty member elected by the Committee

E. Function and Authority:

     1. Work to assure that the Academic Council functions as described in Wellesley College Bylaws, Article IV
("Academic Council"), Section 2, Paragraph 3: "Within the limits set by these bylaws, the Academic Council shall have general concern for the educational experience of students and shall make rules for its own government. It shall determine policy relating to academic life, shall fix requirements for admission and for degrees subject to approval of the Trustees as set forth in these bylaws, and shall approve the courses of instruction. It shall hold meetings during each academic year and whenever called together by the President or at the request of any three of its members."

     2. Act with power in preparing the agenda for the meetings of Academic Council.

     3. The Committee shall have access to all information relevant to any matter which might be related to the educational or academic concerns of the College.

     4. The Committee shall serve as the nominating committee for the Academic Council.

     5. Nominate candidates to fill faculty vacancies on standing and ad hoc committees except those otherwise listed. Notify Academic Council of the proposed formation, membership and duration of any ad hoc committee which would involve faculty from more than one department as members.

     6. Act with power in preparing ballots.

     7. Review and recommend changes in nominating policies.

     8. Recommend dissolution of committees no longer serving a function.

F. Operations:

     1. The Committee shall meet regularly to establish the agenda for the meetings of Academic Council.

     2. The Committee shall establish its own rules of procedure which shall conform to the following guidelines:

          a. Obtain information concerning the history of the representation of departments on standing committees, and consult the chairs of these committees.

          b. Send a list of committees with present membership to faculty and request the following information:

               1) The individual's special departmental and extra departmental duties, i.e., services and responsibilities (e.g., symposium planning, etc.) other than present committee assignments;

               2) Indication as to committees, if any, on which the individual would particularly not wish to serve; (although they cannot be bound by such preferences, the Committee will bear them in mind when preparing the ballots).

          c. The Secretary shall set up work sheets containing the above information.

     3. The Committee shall prepare preferential ballots and slates of candidates in accordance with selection rules provided in individual committee outlines.

     4. Unless otherwise noted, all terms are staggered.

     5 The Committee shall devise procedures so that any member of Academic Council may present additional nominations to the chair of the Committee in writing.

H. Reporting: The Committee shall report annually to Academic Council

Section 6. Board of Appeals*

A. Membership : Faculty 5, Administration 0, Students 0.

B. Qualifications:

     1. Members of the faculty who have been at Wellesley College for at least three years.

     2. Four tenured members, one from each of the three groups of departments, and one elected at-large, and one nontenured member, elected at-large.

C. Selection:

     1. One tenured member from each of the three groups of departments elected by preferential ballot sent to faculty in that group who are voting members of Academic Council; one tenured member elected at-large.

     2. One nontenured member elected at-large by preferential ballot sent to faculty who are voting members of Academic Council.

D. Term: Three years.

E. Chair: The Chair shall be elected yearly from among the four tenured members.

F. Function:

     1. Receive appeals from members of the College community regarding any aspect of academic life including personnel policy and practice, teaching policy and practice, relations between faculty and administration, relations between faculty and students, relations between administration and students following guidelines specified in Article IX, Section 8.

     2. Make impartial investigations of appeals with a view to determining the facts in each case.

     3. Discuss appeals with appropriate persons associated with the College with a view to clarifying and rectifying grievances.

     4. Initiate investigations of Academic Council legislation, College bylaws, academic or administrative policies and procedures which appear to be unjust or ineffectual.

     5. Recommend to Academic Council changes in Academic Council legislation, College bylaws, academic or administrative policies and procedures.

     6. Report to Academic Council on matters on which satisfactory settlement has not been achieved through investigation and conciliation.

G. Operations:

     1. Adopt own rules of procedure maintaining confidentiality.
(Article V, Section 6, continued)

     2. Act individually or in concert at the request of the party initiating an appeal.

     3. Have access to all documents, reports and other material germane to a matter under investigation. Members of the Board shall have access to and consult with all persons who may contribute to the success of the investigation.

     4. Conflicts of Interest:

          a. Generally, any circumstance that might reasonably be perceived to impair a member’s impartiality regarding a specific case shall result in a member’s recusal from that case. A member of the Board of Appeals shall absent himself/herself from any case brought to it by a member of his/her own department.

          b. If a member of the Board of appeals is elected to the Committee on Faculty Appointments, then he or she must resign from the Board of Appeals immediately upon election to the Committee on Faculty Appointments and may not participate in any deliberations or be party to any information relating to a case that may later come before the Committee on Faculty Appointments. If a case has already been opened or an appeal is filed before his/her election, then the former member of the Board of Appeals must absent himself/herself from later Committee on Faculty Appointments deliberations on the same case.

          c. If the recusal of a member of the Board of Appeals results in a Board of Appeals without a junior faculty member and/or a member of each of the three groups of departments, the person bringing an appeal may ask the Agenda Committee to appoint a replacement. Normally, the replacement shall be a sitting member of the Advisory Committee to the Committee on Faculty Appointments or a former member of the Board of Appeals or the Committee on Faculty Appointments.

     5. The members of the Board shall have secretarial assistance.

     6. Appeals of decisions made by the Committee on Faculty Appointments must be filed with the Board of Appeals by the candidate or the Reappointments and Promotion Committee no later than 60 days after a candidate has been notified of the decision. The Board of Appeals, in turn, must conclude its action on the case no later than the end of the first week of the following semester. If an appeal is filed with the Board of Appeals after commencement, the next semester shall be construed as the spring semester of the following year.

H. Reporting: The Committee as a whole or its individual members may report at any time to Academic Council.

Section 7. Advisory Committee on Budgetary Affairs*

A. Membership : Faculty 5, Administration 2, Administrative Council - 2, Students 4.

B. Qualifications: Faculty shall include at least one nontenured faculty.

C. Selection:

     1. Faculty: Appointed by the Agenda Committee.

     2. Administration: President, or President's designee, ex officio; Vice President for Finance and Treasurer; consultants as needed by Committee.

     3. Administrative Council: Two members of Administrative Council (one nonvoting) to be selected by Administrative Council.

     4. Students: President of College Government, or her designee, ex officio (nonvoting); College Government Bursar, ex officio (nonvoting); two students to be selected by Senate for two year overlapping terms

D. Term: Faculty three years; students one year for nonvoting, two years for voting.

E. Chair: Tenured faculty member, elected by Committee

F. Function:

     1. Acts as Advisory Committee to the President in the planning for and preparation of the College budget.

     2. The Committee shall make an annual total review of the budget, having access to all relevant information, and shall have the power to review any portion of the budget which it wishes to bring into question. In making reviews, the Committee may undertake appropriate evaluations or surveys and may request of the President that additional surveys and evaluations be undertaken when appropriate. It shall advise on any budgetary matter brought to its attention by any segment of the College community. The Committee shall be free to make formal recommendations on particular budgetary matters, shall report such formal recommendations to Academic Council, and shall report to Council on the progress of those recommendations.

     3. Advise the President concerning faculty and student views on budgetary matters, including both income and expenditures, and shall recommend general budget policies.

     4. The Committee shall consult with the President and other appropriate administrative officers at the earliest stage, and at appropriate succeeding stages, of the budgetary process on a calendar to be developed by the Committee and the Administration. It shall identify areas for particular study in upcoming budgets.

     5. The faculty and student members of the Committee shall consult with faculty and student groups in meetings at regular intervals to gather opinions on budgetary matters. At those times, the Committee shall report fully on its deliberations, minimizing confidentiality so far as is consistent with respect for personal privacy.

     6. The Committee shall consult with those segments of the College community not directly represented on the Committee concerning those aspects of its deliberations which affect them, except as such consultation shall not interfere with collective bargaining.

G. Authority: The Board of Trustees has full authority over the budget. The President is the Agent of the Trustees and has responsibility for budget planning and execution. The Committee is advisory to the President.

H. Operations:

Adopts own rules of procedure.

Secretarial work of the Committee shall be handled by the Budget Office.

I. Reporting:

The Committee shall report to Academic Council at regular intervals, and at least once immediately prior to the submission of the budget to the Board of Trustees. The Committee shall be free to submit majority and minority reports to Academic Council.

The Committee also shall report in one year on structure and procedures, after the first full year of experience with the proposed procedure.

Section 8. Committee on Curriculum and Instruction*

A. Membership : Faculty 6, Administration 2, Students 2

B. Qualifications:

     1. Faculty: Two representatives appointed by the Agenda Committee from each of the three groups of departments. The Agenda Committee, in appointing candidates, shall seek to ensure maximum diversity by taking into account representation from large and small departments, senior and junior faculty, and structured as well as unstructured disciplines.

     2. Students: One representative each from the junior and senior classes.

C. Selection:

     1. Faculty: Appointed by the Agenda Committee

     2. Administration: President or President's designee; Dean of the College or Dean of the College's designee

D. Term: Faculty three years, Students two years

E. Chair: Dean of the College or Dean of the College's designee

F. Function:

     1. Recommend to Academic Council policy concerning curriculum and instruction.

     2. Review department curriculum plans with a view to assuring a reasonable standardization of educational practice and requirements among the departments of the College.

     3. Approve some amendments to the curriculum arising after the Academic Council has approved the Curriculum. These amendments include new courses, topics and descriptions, designation of courses as fulfilling specific distribution requirements, changes to directions for election and requirements for honors in the major, and lists of related courses to department and interdepartmental majors. Amendments not in these categories must be brought by the Committee on Curriculum and Instruction to the Academic Council.

     4. Inform the members of the Academic Council, prior to each meeting of the Academic Council, of the amendments to the curriculum that have been approved by the Committee on Curriculum and Instruction since the last meeting of Council. Respond to questions from Council members regarding these amendments, and bring to Council for approval any of them to which members object.

     5. Initiate and assist departments initiating new educational programs or practices.

     6. Examine questions of long range educational policy and report hereon to Academic Council.

     7. Superintend the Honors Program.

     8. Consider and make recommendations concerning any issues that may arise concerning the Wellesley College Bookstore.

     9. Consider and make recommendations concerning any issues of library policy which may arise.

     10. Approve the academic calendar for each year as proposed by the Registrar, with the exception that changes in calendar guidelines (e.g., lengths of term, number of terms, existence of reading period) shall be submitted to Academic Council.

G. Operations:

     1. The chair shall annually remind members of Academic Council that they are entitled to appear in person before the Committee when matters of particular concern to them are under discussion.

     2. The Committee shall periodically hold open meetings to solicit faculty and student views about controversial questions of curriculum and instruction.

     3. Whenever there is substantial disagreement among members of the Committee, the majority report to Academic Council shall be accompanied by a minority report which clearly sets forth the points at issue in order to facilitate Council discussion thereof.

H. Reporting: The Committee may report to Academic Council at any time. The Committee shall report annually to Academic Council.

Section 9. The Diversity Coalition

A. Membership: Faculty - 2, Administration - 2, Administrative Council Representatives – 2, Students - 2, Union Representatives - 2.

B. Qualifications:

1. Faculty - The Chair or Chair’s designee from the Advisory Committee on Recruitment, Hiring, and Retention; one other member of the faculty to act as chair.

2. Administration - The President or his/her designee, Dean of the College or his/her designee.

3. Administrative Council – the Chair or designee from the Committee on Diversity, one member selected according to Administrative Council procedures.

4. Union – Two members selected by the Union according to its procedures.

5. Students - The Multicultural Affairs Coordinator, one student appointed by College Government according to its procedures.

C. Appointment of Faculty Chair: The Agenda Committee will appoint the Chair.

D. Term: Faculty Chair – three years. Chair or Chair’s designee from the Advisory Committee on Minority Recruitment, Hiring and Retention – to be determined year to year.

E. Functions:

     1. To foster a more effective collaboration among the committees and groups on campus working on diversity issues, and to target areas that need attention.

     2. To choose the winner(s) of the Multicultural Achievement Award.

     3. To conduct annual reviews of the College’s progress towards diversity related goals including, but not limited to, reviewing initiatives and programs of divisions, departments and relevant groups on campus.

     4.Members of the coalition will serve as a conduit of information to/from their respective constituencies.

F. Reporting: The Committee will report each year to the President, Academic Council, Administrative Council, College Government, and the Union.

Section 10. Committee on Educational Research and Development*

A. Membership : Faculty 6, Administration 1, Students 3

B. Qualifications:

     1. Faculty: One representative appointed by the Agenda Committee from each of the three groups of departments; two members appointed at large. One member shall be the Faculty Director of the Learning and Teaching Center. The Agenda Committee, in appointing candidates, shall seek to ensure maximum diversity by taking into account representatives from large and small departments, senior and junior faculty, and structured as well as unstructured disciplines.

     2. Students: One representative from the sophomore, junior and senior classes.

C. Selection:

     1. Faculty: Appointed by the Agenda Committee

     2. Administration: Dean of the College or designee

D. Term: Faculty three years, Students three years

E. Chair: Faculty member elected by the Committee

F. Function:

     1. Gather information concerning research and innovative programs in higher education.

     2. Receive and consider student and faculty proposals for new educational programs and make grants in support of pedagogical initiatives and innovation.

     3. Examine questions of long range educational policies.

     4. Develop educational pilot projects.

     5. Evaluate special educational programs.

     6. Recommend programs and policies to Academic Council in accordance with the provisions of Article III, Section 5, Paragraph B of Articles of Government Book I. Exception: in the case of educational pilot projects, the procedure is described in G. below.

G. Authority: Act with power in initiating educational pilot projects subject to the following restrictions:

     1. The Committee may not propose a pilot project which entails a change in Requirements for the Degree of Bachelor of Arts (Articles of Government Book II, Article I).

     2. An individual program may involve no more than 10% of the student body.

     3. A pilot project may exist for no more than three years.

     4. The Committee must submit a written description of a pilot project to all members of Academic Council. Within two weeks after the date of proposal, any member of Council may request that the proposed project be placed on the agenda for the next meeting of Academic Council. The proposal must then receive the approval of one third of the members present and voting on this motion.

H. Operations:

     1. The Committee shall periodically hold open meetings to solicit faculty and student views concerning issues on educational policy.

     2. The Committee may recommend that a pilot project be adopted by Academic Council as a continuing program of study.

I. Reporting: The Committee may report to Academic Council at any time. The Committee shall report annually to Academic Council.

Section 11. Committee on Extramural Graduate Fellowships and Scholarships*

A. Membership : Faculty - 15, Administration - 3, Students - 0

B. Qualifications: Faculty at least three representatives appointed by the Agenda Committee from each of the three groups of departments

C. Selection:

     1. Faculty:

          a. Eleven appointed by the Agenda Committee, one of whom will serve as the Watson liaison.

          b. Four selected by the Dean of the College to ensure proper representation.

     2. Administration: Dean of the College or designee, Senior Class Dean, Director of the Center for Work and Service or designee

D. Term: Faculty - three years

E. Chair: Member ordinarily in third year of term

F. Function:

     1. Read applications of seniors for Trustee Scholarships and make awards thereof.

     2. Read applications for certain graduate scholarships and fellowships in the gift of Wellesley College and make awards thereof.

     3. Recommend to Academic Council policy regarding selection of applicants for Trustee Scholarships and certain other graduate scholarships and fellowships in the gift of Wellesley College.

     4. Administer Rhodes, etc. Scholarship or Fellowship applications.

G. Authority: Act with power in awarding Trustee Scholarships and certain graduate scholarships and fellowships in the gift of Wellesley college.

H. Operations: Adopt own rules of procedure.

I. Reporting: The Committee shall report annually to Academic Council.

Section 12. Committee on Faculty Appointments*

A. Membership : Faculty 5, Administration 3, Students 0

B. Qualifications: Faculty tenured members of faculty in the second or later year of service with tenure.

C. Selection:

     1. Faculty:

          a. One member from each of the three groups of departments elected by preferential ballot sent to faculty in that group who are voting members of Academic Council.

          b. Two members at large elected by preferential ballot sent to faculty who are voting members of Academic Council.

          c. The names of all tenured members of the faculty, except those going on leave in the following year and those excluded by other legislation, shall be listed on the first preferential ballot.

     2. Administration: President, Dean of the College, Associate Dean of the College (for Faculty Appointments) (nonvoting).

D. Term: three years

E. Chair: Dean of the College

F. Function:

     1. Vote upon recommendations to be made by the President to the Board of Trustees regarding departmental recommendations of initial appointments to ranks of Associate Professor and Professor.

     2. Vote upon recommendations to be made by the President to the Board of Trustees regarding departmental recommendations of promotions and of reappointments to ranks of Assistant Professor, Associate Professor, Professor and Lecturer.

     3. Initiate proposals for promotion to Assistant Professor, Associate Professor, or Professor.

     4. Vote upon recommendations to be made by the President to the Board of Trustees regarding departmental recommendations of tenure appointments.

     5. Vote upon recommendations to be made by the President to the Board of Trustees regarding departmental recommendations of dismissals or terminations of appointments, including terminations of tenure.

     6. Recommend to Academic Council for their approval and transmission to the Board of Trustees policy regarding appointments, promotions, tenure, dismissals and terminations of faculty appointments, including terminations of tenure.

     7. Advise the President regarding the general structure of faculty salaries.

     8. Prepare policy guidelines regarding appointments, promotions, tenure, dismissals, and terminations of faculty appointments, including terminations of tenure.

     9. In consultation with department chairs, maintain a continuous survey of the faculty needs of the College.

     10. Maintain full, confidential files on credentials of present members of the faculty and vouchsafe the security of such credentials. No salary information shall be included in such files.

     11. Approve applications from Assistant Professors, Associate Professors, and Professors for sabbatical leaves.

     12. Approve applications for early leaves from Assistant Professors who have been in full time service at Wellesley College as Instructors or Assistant Professors for at least three years and who have held the Ph.D. for at least two years prior to applying for such leave.

     13. Advise the President regarding the general structure of stipends of faculty members on leave.

G. Authority:

     1. Act with power in voting upon recommendations to be made by the President to the Board of Trustees regarding appointments, promotions, tenure, dismissals, and terminations of faculty appointments, including terminations of tenure.

     2. May make recommendations contrary to those of a department Reappointment and Promotions Committee.

     3. If the Committee on Faculty Appointments decides that the rules or intent of legislation concerning reappointment promotion, or tenure have been materially violated in a particular case, it shall recommend to the President for transmission to the Board of Trustees that the appointment be extended by an additional year to facilitate a full reevaluation. This year shall not count toward the candidate's probationary period with respect to a tenure decision.
(Article V, Section 11, continued)

H. Operations:

     1. Recommendations from Reappointments and Promotions Committees regarding faculty shall be signed by all concurring members of such committees. A member of a Reappointments and Promotions Committee may send a minority statement to the Committee on Faculty Appointments.

     2. A member shall absent himself from deliberations by the Committee upon any recommendation made by his department's Reappointments and Promotions Committee as to the status of a member of his department.

     3. Members of Reappointments and Promotions Committees may be invited to discuss their recommendations with the Committee. Any member of a Reappointments and Promotions Committee may request such a hearing. A member of the Committee who is also a member of a Reappointments and Promotions Committee may participate in this discussion.

     4. Any faculty member may request a hearing concerning his professional status in the College.

     5. Recommendations of tenure appointments and promotions to the rank of Full Professor shall ordinarily include an evaluation of the candidate's qualifications by a professional source outside the College.

     6. Promotion to the rank of Full Professor shall be voted upon by those members of the Committee who hold this rank.

     7. The Advisory Committee to the Committee on Faculty Appointments shall be consulted about policies and procedures affecting nontenured faculty.

I. Reporting: The Committee may report to the Academic Council at any time. The Committee shall report annually to Academic Council.

Section 13. Committee on Faculty Awards

A. Membership : Faculty 5, Administration 2, Students 0

B. Qualifications Faculty

     1. Representative of each professorial rank.

     2. At least one representative appointed by the Agenda Committee from each of the three groups of departments.

C. Selection

     1. Faculty: Appointed by the Agenda Committee.

     2. Administration: President or designee, Dean of the College or designee.

D. Term: three years

E. Chair: Faculty member ordinarily in third year of term.

F. Function:

     1. Make grants for scholarly research to members of the faculty.

     2. Assist publication of books by members of faculty.

     3. Review controversial questions regarding faculty research.

G. Authority: Act with power on the award of grants to faculty.

H. Operations:

     1. Adopt own rules of procedure.

     2. Consult when necessary with qualified specialists at other institutions as to the merits of research projects and manuscripts.

I. Reporting: The Committee shall report annually to Academic Council.

Section 14. Committee on Faculty Benefits

A. Membership : Faculty 5, Administration 3, Students 0

B. Qualifications:

     1. At least two nontenured and two tenured members.

     2. At least one member living in faculty housing and one member not living in faculty housing.

C. Selection:

     1. Faculty: five appointed by the Agenda Committee

     2. Administration: President or President's designee, Vice President for Administration and Planning, Benefits Administrator (nonvoting)

D. Term of elected members: three years

E. Chair: a voting faculty member elected annually by voting members

F. Function:

     1. Advise the President concerning:

          a. Insurance plans for faculty
          b. Pension plans for faculty
          c. Financial assistance plans for the education of faculty children
          d. Other fringe benefits.

     2. Determine policy and basis of priorities annually for College personnel who apply for College housing.

     3. Advise the President concerning rents for College housing and services provided to tenants.

     4. Advise the President concerning adequacy of supply of College housing.

     5. Advise the President concerning policy on College assistance to faculty for the purchase of homes.

G. Authority: The Committee shall from time to time review both College policy on faculty benefits and the execution of policy for the assignment of College housing to eligible personnel.

H. Operations:

     1. The Vice President for Administration and Planning shall implement the Committee's decisions on policy for the assignment of College housing to eligible personnel and shall consult the Committee in cases of dispute or doubt.

     2. From time to time, the Committee shall prepare and circulate questionnaires and/or conduct open meetings for the purpose of eliciting faculty opinion on benefits.

I. Reporting: The Committee shall report annually to Academic Council

Section 15. Committee on Financial Aid

A. Membership : Faculty 4, Administration 6, Students 3

B. Qualifications: Students one representative each from sophomore, junior, and senior classes

C. Selection:

     1. Faculty: Appointed by the Agenda Committee

     2. Administration: Dean of Students, Deans of First-Year, Sophomore, and Junior classes, Financial Aid Officer (nonvoting), Dean of Admission (nonvoting)

D. Term: Faculty three years, students three years

E. Chair: Dean of students

F. Function:

     1. Make policy on undergraduate financial aid matters such as: eligibility of students, guidelines for financial aid awards, contributions of financial aid students to their annual budget, arrangements for financial aid related work assignments.

     2. Award financial aid to undergraduates, except entering first-year students and foreign students. Applications for financial aid by students under other circumstances, e.g., later in their College career, transfer students, etc., shall be acted upon by this Committee.

     3. Review the academic status of students receiving financial aid and decide whether to continue or discontinue financial assistance.

     4. Administer for undergraduates special scholarship funds.
(Article V, Section 14, continued)

G. Authority: Act with power in determining policy, consulting Academic Council on controversial issues, and awarding financial aid.

H. Operations:

     1. The Board of Admission awards financial aid to entering first-year students, and the Subcommittee on Admission of International Students to foreign students admitted as undergraduates, both Boards following the policies established by the Committee on Financial Aid.

     2. Reading of dossiers for awarding and reviewing financial aid shall be done by faculty members and deans.

     3. Secretarial work of the Committee shall be handled by the Financial Aid Office.

I. Reporting: The Committee shall report annually to Academic Council.

Section 16. Faculty Standing Panel for the Grievance Procedures

A. Membership: Faculty - 6 (three men and three women).

B. Qualifications: All faculty members are eligible except those going on leave in the following year or those serving on the Committee on Faculty Appointments or the Board of Appeals.

C. Selection: Election by preferential ballot following elections to the Committee on Faculty Appointments and the Board of Appeals

D. Term: Three years.

E. Chairperson: To be elected by the Faculty Standing Panel.

F. Function: Provide faculty members to the Standing Panel which hears complaints of discrimination or harassment arising within the College community as set forth under the Formal Grievance Procedure.

G. Reporting: May report to Academic Council at any time, but no less than once annually.

Section 17. International Study Committee

A. Membership : Faculty 6, Administration 3, Students 0

B. Qualifications: Faculty members shall be appointed by the Agenda Committee with at least one representative from each of the three groups of departments. At least one member shall be from a modern language department.

C. Selection:

     1. Faculty: Appointed by the Agenda Committee

     2. Administration: Dean of the College or the Dean's designee, Class Dean and the Director of International Studies

D. Term: Faculty: Three year term (staggered)

E. Chair: To be elected by the Committee

F. Function:

     1. Approve requirements for programs of study outside the United States.

     2. Approve all plans for study outside the United States.

     3. Maintain a list of approved programs for study outside the United States.

     4. Approve plans of students who seek to enroll as individuals in universities outside the United States.

     5. Plan for the administration of programs for study outside the United States or exchanges of students with universities outside the United States, meet with international visitors to the College and visit universities outside the United States when appropriate.

     6. Plan for the administration of faculty exchanges with universities outside the United States.

     7. Select candidates for fellowships for study outside the United States and for exchanges of students with universities outside the United States.

     8. Work with department chairs and program directors to identify study abroad programs relevant to each major.

     9. Work with the Committee on Financial Aid and the Resources Office to develop means for all qualified students to take part in study abroad programs in all regions of the world.

G. Authority

     1. Act with power in setting standards and regulation for study outside the United States.

     2. Act with power in selecting candidates for fellowships and in planning for the administration of exchanges.

H. Operation:

     1. Adopt own rules of procedure

     2. Clerical work for the Committee shall be handled by the office administering international study programs.

I. Reporting: The Committee shall report annually to Academic Council.

Section 18. Policy Committee for Lectures and Cultural Events

A. Membership : Faculty 6, Administration 4 , Students 3

B. Qualifications: Faculty Candidates shall include persons who have knowledge of and interest in the cultural events on campus and in the greater community and those representatives designated below.

C. Selection:

     1. Faculty: Two members appointed by the Agenda Committee from each of the three groups of departments.

     2. Administration: Manager of Special Events, a Representative from Student Services, a Black Task Force Representative, and a designee from the President's Office.

     3. Students: Vice President for On Campus Affairs, a Schneider Board Representative, and one student who is to be selected at the end of her sophomore year by the Senate Nominating Committee.

D. Term: Faculty three years, Students one year for Vice President for On-Campus Affairs and Schneider Board Representative and two years for other student.

E. Chair: Faculty member ordinarily in third year of her/his term.

F. Function:

     1. Determine broad policy for and coordinate and initiate programs of lectures and major cultural events at the College.

     2. Act upon routine requests from faculty or students for classroom or departmental lecturers.

     3. Authorize any three faculty members to organize an all College event employing College facilities.

     4. Receive suggestions from interested members of the College community concerning cultural events which they would like to see sponsored.

     5. Allocate funds which the Committee is authorized to administer.

G. Operations:

     1. Adopt own rules of procedure

     2. Secretarial work of the Committee shall be handled by the Office of the Manager of Special Events

H. Reporting: The Committee shall report annually to Academic Council

Section 19. Medical Professions Advisory Committee

A. Membership : Faculty normally 10, Administration 4, Students 0

B. Qualifications: Faculty One representative appointed by the Agenda Committee from each of the three groups of departments

C. Selection:

     1. Faculty:

     a. Three appointed by the Agenda Committee.
     b. The rest selected by the Dean of the College in consultation with the Chairperson of the Medical Professions Advisory Committee.

     2. Administration: Director of Medical Professions Advising, Dean of the Junior Class, Director of Equal Opportunity and Affirmative Action, Representative of the Center for Work and Service

D. Term: three years

Chairperson: Director of Medical Professions Advising to be appointed by the President of the College for a three year term

F. Function: To represent Wellesley College in supporting student and alumnae applicants to medical, dental, veterinary and related medical profession schools.

G. Authority: Act with power in preparation of composite letters

H. Operations: Adopt own rules of procedure

I. Reporting: The Committee shall report annually to Academic Council

Section 20. Advisory Committee on Merit

A. Membership: Faculty – 11, Administration – 3, Students – 0

B. Qualifications: Faculty – Tenured Full Professors

C. Selection:

     1. Faculty:
        a. Two members from each of the three groups of departments elected by preferential ballot sent to tenured Full Professors in that group.
        b. Two members-at-large elected by preferential ballot sent to all tenured Full Professors.
        c. Three members nominated by the Agenda Committee.
        d. After completing a term on the Advisory Committee on Merit, members shall be ineligible to serve again for a period of nine years. (This restriction does not apply to those serving on the committee as one-year replacements.)
        e. Members may not serve concurrent terms on the Advisory Committee on Merit and the Committee on Faculty Appointments. Faculty members completing a term on the Committee on Faculty Appointments are ineligible to serve a consecutive term on the Advisory Committee on Merit.
        f. The general regulation stipulated in Article V., Section 1.C shall apply to the six members elected from the groups of departments, but shall not apply to the members elected at-large or nominated by the Agenda Committee.

     2. Administration: President (non-voting), Dean of the College, Associate Dean of the College.

D. Term: three years.

E. Chair: Dean of the College.

F. Function:

     1. Recommend to the President criteria for determining the salary increases of Full Professors and of those Associate Professors who have held that rank for more than eight years.

     2. Advise the President regarding salary increases for Full Professors and for those Associate Professors who have held that rank for more than eight years.

G. Authority: The President has final responsibility for determining salary increases of Full Professors and of those Associate Professors who have held that rank for more than eight years. The Committee is advisory to the President.

H. Operations: adopt own rules of procedure.

I. Reporting: The Committee shall report annually to Academic Council.

Section 21. Advisory Committee on Minority Recruitment, Hiring and Retention*

The purpose of this committee is to advise on and coordinate minority recruitment, hiring, and retention in order to promote a more diverse and vibrant academic environment.

A. Membership: Faculty - 8, President of the College, Dean of the College, Director of Equal Opportunity Multicultural Programs.

B. Qualifications: Faculty - at least one representative from each of the three groups of departments at least four representatives of the minority community.

Section 22. President's Advisory Council*

A. Membership : Faculty 4, Administration 3, Students 2

B. Selection:

     1. Faculty:

          a. One of the retiring members of the Committee on Curriculum and Instruction to be elected by ballot

          b. One of the retiring members of the Committee on Faculty Appointments to be elected by ballot when necessary

          c. One member elected at large by preferential ballot

          d. One member appointed by the President

     2. Administration: President, Vice President for Finance and Treasurer, Dean of the College

     3. Students: President of College Government, one student elected by student body

C. Term: Faculty three years with immediate reelection or reappointment possible; students one year.

D. Chair: President

E. Function:

     1. The Advisory Council shall be consulted by the President regarding major policy questions, both immediate and long range.

     2. The Advisory Council shall advise the President regarding:

          a. Administrative appointments
          b. Formulation of new programs for the College
          c. Establishment of priorities in the College planning

F. Operations: The Advisory Council shall meet regularly with the President in their consultative capacity.