Administrative Handbook
Fall 2006

Section 10. GENERAL INFORMATION AND SERVICES

ATM
Automated Teller Machines for Fleet and Middlesex Savings Banks are located on the first floor of the Schneider Building.

Administrative Council
The Administrative Council, established in 1984 under the auspices of the President's Office, provides Wellesley College administrative staff with a forum to discuss and make recommendations on issues of concern. Serving in an advisory capacity to the President, Council represents administrative staff views and its recommendations are brought to the President, Senior Staff, and the Board of Trustees.

Membership is open to all full-time and part-time administrative staff. There are ordinarily eight meetings annually, chaired by the President of the College or her/his delegate.

Bookstore

The college bookstore is located on the 4th floor in the Lulu Wang Campus Center. Bookstore hours during the academic year are 9:00am to 5:00pm Monday through Friday, 12:00pm - 4:00 pm on the weekends.
The bookstore also has extended hours during rush periods during which the bookstore remains open one hour later. During the summer months the bookstore is open from 9:00am until 4:00pm Monday through Friday for your convenience. Employees who present their I.D. will receive a 10% discount on all clothing, supplies and gift merchandise. You can contact the bookstore at ext. 2136 or via fax at 781-283-3966.

All office supplies can be ordered through individual departments. Text order forms are also available in the departments. More order forms can be picked up at the bookstore at any time. Book orders for the fall semester are due April 15th and for the spring semester on October 15th. This is to ensure expedient ordering and prompt arrival of all of your text. We thank you for your support and hope to see you soon.

Campus Police

POLICE - SAFETY AND SECURITY

The Wellesley College Police Department is a full-service, professional public safety agency committed to creating a safe campus environment for all students, staff, faculty and visitors.

The department is staffed 24 hours each day, 365 days per year. The Police Department is located in the Service Building, adjacent to the Physical Plant building, immediately off College Road.

Employees in need of routine assistance can call extension 2121. The on-campus police emergency number is extension 5555. Individuals can use the emergency number for any police, fire, or medical emergency.

CRIME PREVENTION. Crime prevention is the essence of a safe campus and is everyone's business. The Wellesley College Police Department relies on members of the
community to be actively involved in observing and reporting unusual or suspicious activities.

The department encourages everyone to follow their intuition when deciding whether to report and incident or situation. If something looks out of place or unusual, refer it to the police, who can investigate the situation.

If you or your colleagues would like a crime prevention program for your department, we ask you to contact the Police Department at extension 2121. If you have any questions about safety and security on the Wellesley College campus, please feel free to contact us at any time.
(link Workplace Violence)

The Center for Work and Service

The Center for Work and Service will provide counseling for employees on career exploration and résumé writing. Advance appointments are necessary.

Charitable Giving Campaigns

The college community supports United Way, Oxfam America, Rosie's Place, and Community Works through an annual charitable giving campaign each fall.

Copying and Printing Facilities

Copying:

The Copy Center is located on the first floor of Green Hall by the elevator, open Monday - Friday, 8:30-4:30. The Copy Center is part of the College's Auxiliary Services Group.

Services Include: High-speed, high-volume quick printing of academic, research and administrative materials, completed in one to four hours. While-you-wait "on demand" copying for work needed immediately. Color copying.

Copy orders should be processed by using a Copy Center request form available at the Copy Center front counter. For small copy jobs, there are convenience copiers located on the 2nd and 3rd floors of Founders, at the Science Center, and in most academic areas.
Consult your department for your unique access code. There are also self-service copiers in the walk-up area of the Copy Center.

The Copy Center also will do personal work on a non-priority basis for a fee.

You may request a copy card for use in Clapp Library, the Science Library and Jewett Music Library. These cards are available at the Copy Center using your department budget number or academic research number on a Copy Center request form.

Please direct your copying questions or requests for assistance on copying issues to the Copy Center Staff at Ext. 2395

Printing Services

Printing Services is located in the Distribution Center and can be reached by phone, (ext. 2033), campus mail or personal delivery for the more complicated jobs.

Printing Services provides on campus desktop publishing services, printing, bindery, mail house operations as well as coordination with outside vendors. Be it a major publication targeted to increase the College's profile with an external constituency or an internal flyer to announce your latest hire, we can help with everything from business cards, letterheads and envelopes to special projects, banners and event signage.

Printing Services is open from 8:30 - 4:30 (closed 12:00 - 1:00) Monday through Friday.

Child Care

There are two facilities for younger children on campus. The Day Care Center, operated by the Wellesley Community Children's Center, Inc., a private, nonprofit agency, was built jointly by Wellesley College, Babson College, and the Wellesley Community Children's Center, and is located on the Wellesley campus near the Child Study Center. The Day Care Center, which opened in March 1988, provides care for 94 children from 3 months to 5 years both part and full time on a year-round basis. One-third of the openings are reserved for Wellesley faculty and staff children. The Wellesley Community Children's Center is located on the Wellesley College campus. Children age three months through five years are eligible to participate in the program which offers full-time care. The Center is closed Christmas Week, (week between Christmas Day and New Year's Day), the week preceding Labor Day and all legal holidays. More information, application forms, tuition information, and hours of operation is available by calling 237-7667.

The Wellesley College Child Study Center is a laboratory nursery school for the Department of Psychology. Housed in the historic Anne L. Page building, which was designed in 1913 specifically as a school for young children, the Center is spacious and well-equipped. Within it, the staff provides a secure, creative environment in which to encourage each child's self-development, including relationships with peers and adults.

The program is designed to meet the diverse social, physical, emotional and cognitive needs of individual children, and to foster independence, self-respect, concern for others, and age-appropriate competencies.

The Center also has a research laboratory in the Science Center. The three classrooms serve forty-four children ages two to five. The Center follows the College calendar. Faculty and staff have priority for enrollment and receive a tuition reduction. Hours and enrollment are limited. For additional information, call the Child Study Center directly, Ext. 2695.

The Wellness Corporation , Parent Resource Center
The Wellness Corporation provides counseling, consultation, and education to staff and faculty to help with the stresses of life and work--including personal and family issues, drug or alcohol problems, budget and debt counseling, and job-related tensions. The Wellness Corporation also offers child care and elder care resources and referral, parent education, informational publications, and linkage to community resources. The College has contracted with The Wellness Corporation to provide these services. In conjunction with the Human Resources Office sponsors 2 seminars per year on elder care and child care issues.  For more information, please call The Wellness Corporation at 800-828-6025.

Credit Union

Through payroll deductions, all employees may participate in Metropolitan Credit Union payroll savings plan. Brochures and applications are available in Human Resources Office.

Dining Facilities - On Campus

Lulu Wang Campus Center - Cafeteria- Style food open during the academic year.
College Club - No annual membership fee. Banquet hall/Restaurant facility, overnight facilities available. (link College Club website)
Collins Cafe - Located in the Davis Museum and Cultural Center. Menus posted daily on the Faculty/Staff bulletin of FirstClass. (link Davis Museum)

Student Run Facilities:

El Table - Located in basement of Founders Hall - snacks, sandwiches, drinks, candy, etc.
Cafe Hoop - Coffee house located on 1st floor of the Lulu Wang Campus Center.
Punch's Alley - 1st floor of the Lulu Wang Campus Center.

Meal Tickets:

Employees are welcome in the student dining halls at meal time. However, tickets are necessary. A book of ten lunch tickets or ten dinner tickets may be purchased at a reduced rate from the Food Service Office, located at Alumnae Hall or single tickets may be purchased from the dining hall checker.

Emergencies

Wellesley College Police are trained to handle most emergencies. They are also in direct contact with the fire department, and ambulance services. Emergency phone numbers that employees need to know are:

Wellesley College Police...ext 5555
Wellesley Fire Department...235-1616
Police Department/Ambulance Services...235-1212
Health and Safety Office...ext 3882

Greenhouses

The Margaret C. Ferguson Greenhouses, combined with the 22 acres of the Hunnewell Arboretum and the Alexandra Botanic Gardens, are an outstanding teaching facility and are a horticultural resource visited by thousands each year.

The 15 glasshouses contain a remarkable diverse collection of over 1000 kinds of plants, while providing botanical research facilities for faculty and students. Members of the college community may tour the Greenhouses located in the Science Center. For information contact the Friends of Horticulture, Extension 3094.

Harambee House

Harambee House is the cultural and social center for the Black community at Wellesley.
Diverse program offerings, which highlight various aspects of African, African-American, and African-Caribbean culture, are open to the College community. Harambee has a growing library of the history and culture of African and African-American peoples and also contains offices for the staff as well as rooms for seminars, meetings, and social gatherings.

Information Services

All information services of the College are integrated into one division. Included are computing, library, media, and telecommunications.

College Web Site:

The first place to look for information, including more detail on services listed below.

E-mail and Conferences:

E-mail and electronic conferences are available through accounts on FirstClass. Employees may request accounts by calling the Help Desk, ext. 3333. Establishing a FirstClass conference can be expedited by opening the Wellesley Conferences folder on the FirstClass desktop; post your request in the Conference Requests folder.

Computer Software and Hardware Support:

Users can expect support for any College-standard hardware or software. Documentation is available from the Computing web site.

For computer questions or problems call the Help Desk, ext. 3333, or stop by; the Help Desk is located on the main floor of Clapp Library and is open weekdays between 8:30 and 4:30. After hours, a voicemail message may be left; staff will return the call the following morning or as soon as possible.

You can also get community support for technology questions through the "Computing Questions & IS Alerts" conference in FirstClass.

Training:

The Information Services Training page lists options for on- and off-campus classes, online training (Element K) and conferences.

Personalized deskside coaching is also available to faculty and staff by calling the Help Desk, ext. 3333, to schedule a session.

Element K is a web-based training resource available to students, faculty and staff that includes self-paced and instructor-led courses on the most popular software programs, as well as an online library of how-to books for computer users.

Library

The Wellesley College Library holds 1.3 million volumes, with more than 2500 current periodical subscriptions and a growing multimedia collection. The Library also subscribes to many electronic resources and databases, which are identified in the online catalog.

Interlibrary Loan and Document Delivery services, together with membership in the Boston Library Consortium and NExpress, ensure access to a wide range of off-campus resources.

Clapp Library (the main library) houses humanities and social sciences materials, an outstanding rare books collection (Special Collections), the College archives, and the Book Arts Lab. The Library is a U.S. government document depository and also collects international documents. Besides Clapp, there are the Art, Astronomy, Music, and Science libraries.

All staff members with a College One Card have borrowing privileges at the College Libraries.

Knapp Media and Technology Center:

The Knapp Media and Technology Center is located on the ground floor of Clapp Library. It consolidates Course Support Services (including Reserves) and Media Services. It provides instructional technology and multimedia support through numerous workstations, project rooms, and specially equipped rooms for video production, sound recording, digital editing, and video conferencing.

Laptops, digital cameras, digital video camcorders, LCD projectors, tape recorders, and laser pointers are among the many pieces of equipment available at the Knapp Center for Wellesley faculty and staff to borrow.

Videoconferencing is available in Project Room 113 in the Knapp Media and Technology Center and Room 127 Pendleton East.

Computing Labs and Classrooms:

Computers and printers for College community use are available in the Science Center Mini Focus, the Social Science Research Center and the Media Lab in Pendleton East, and in Clapp Library. Academic work has priority in all shared facilities, and multimedia assignments have priority in the Pendleton Media Lab and the Knapp Media and Technology Center.

A wide variety of computer and A/V equipment is installed throughout the campus; see details on what is available in classrooms, labs, and resource rooms. Additional audiovisual equipment is available through the Knapp Media and Technology Center.

Telephone and Voicemail Systems; Online Directory:

Audio-conferencing, voicemail system distribution lists and broadcast messaging are available through Telecommunications. All telephone or voicemail problems should be reported to the repair line, ext. 4357.

Department listings, commonly-called numbers, and key contacts can be found in the online College Directory pages. Wellesley's Voice Recognition Directory is available 24 hours/day, 7 days/week, ext. 4000.

Administrative Applications and Databases:

Staff may access a variety of specific administrative information online through Banner. Specific accounts are required, depending on need. For assistance in determining these requirements and acquiring accounts, contact the Technical Support person for your department. The Help Desk, ext. 3333, can identify the appropriate person.

Computer Purchase Information:

Discounts on software and hardware are available through the Computer Purchase Program.

Lost and Found

The Lost and Found Office for the College is located at the Wellesley College Police Office. Any article(s) that are found on campus should be taken there.

If you find someone's personal property, or lose your own, you should contact the Wellesley College Police Department to report the incident. The department maintains an extensive database of all found property and property reported lost to aid in its return to the proper owner.

Mass Buying Power

Mass Buying Power is a non-profit organization which provides information on discount prices and vendors. Forms and further information are available by calling 617-770-0300 (fax 617-770-0381);
www.massbuy.com on the Internet; or email address: massbuy@massbuy.com password MBP (link Perks)

Museum

The Davis Museum and Cultural Center includes galleries for painting, sculpture, and works on paper, a gallery for temporary exhibitions, a study gallery, print room, cinema, and cafe. The museum presents from eight to ten exhibitions annually and offers informal lunchtime lectures on these exhibitions.

Members of the college community may visit exhibitions and attend lectures. The Museum is open Tuesday through Sunday during the following hours:

Tuesday, Friday, and Saturday...11:00 - 5:00
Wednesday and Thursday...11:00 - 8:00
Sunday...1:00 - 5:00

Parking and Traffic Safety

The Wellesley College Police Department manages parking and traffic safety on campus. To ensure pedestrian safety, the Police Department strictly enforces posted speed limits and parking restrictions. Individuals illegally parking on campus face monetary fines, possible towing or booting, and revocation of parking privileges. Individuals exceeding posted speed limits or driving recklessly on campus face College and State of Massachusetts fines. Anyone receiving a traffic citation may appeal the citation within 14 days after receiving the ticket.

Instructions for appealing citations are found on the reverse of the ticket.

PARKING AUTHORIZATION. Parking on campus is extremely limited. All Wellesley College members must register their vehicles with the Police Department. The department assigns parking based on seniority, place of work, and available parking. Every effort will be made to assign you to a lot adjacent to your office building, but as a new employee you may be assigned to a lot some distance away. If this occurs, your name will be placed on a waiting list, and when space is available, you will be reassigned a space in the closer lot. (link One-card) (link Disabilities - accessible parking)

Very few spaces are reserved; so most parking is on a "first-come, first-served" basis.

New employees should present their Wellesley OneCard (link OneCard II.7) at the Police Station to register their vehicle and obtain a parking permit.

Employees who illegally park their cars will be ticketed by the Wellesley College Police. Cars blocking fire lanes or obstructing traffic may be towed at the owners' expense.

Perks @ Work

The Perks @ Work program is for faculty and staff. This program offers special discounts at local businesses.

President's Club

Employees who have at least 25 years of continuous service become life members of the President's Club. Fees associated with the College Club, Golf Course, and Sports Center are waived for the employee and spouse. Free memberships are available for eligible dependent children (up to age 23) living at home.

Publications

H R Illuminator - HR news and updates
Wellesley News - Student newspaper
Wellesley - Published 4 times a year; Alumnae Magazine
The Wellness Newsletter - Published periodically by the Wellness Planning and Advisory
Committee.

Recreational Facilities

Wellesley College offers members of the college community an abundant variety of recreational activities.

The Keohane Sports Center, Boat House, Nehoiden Golf Club, outdoor tennis courts, and playing fields are available for your use in accordance with published rules and schedules. Employees wishing to join the Sports Center or the Golf Club must be employed seventeen and one-half hours or more.

Keohane Sports Center membership is available to employees, their spouses or domestic partners and dependents living in the same household between the ages of 5 and 22. The employee must be a member for the spouse or partner to join.

Nehoiden Golf Club membership is available to employees, their spouses or domestic partners, and dependent children over 16 residing in the same household. Memberships are for one season and are cancelled if an employee leaves College employment. Retired members of the College with at least 10 years of service who retired at age 60 or older may continue to apply for membership.

Information on the use of Lake Waban for swimming and the tennis facilities in the summer is sent to the college community each spring.

Wellness

Wellesley College is committed to the good health and well-being of all members of the college community. Faculty and staff may choose from a comprehensive offering of low-cost wellness programs taught at the Keohane Sports Center. For descriptions of on-going programs and special events visit the wellness website.

ACKNOWLEDGEMENT OF RECEIPT OF EMPLOYEE HANDBOOK

I have reviewed the Wellesley College Employee Handbook. I agree to read the Handbook and abide by the policies and procedures contained therein. I understand that the policies, procedures and benefits contained in this employee handbook may be changed at the sole discretion of the College at any time. I understand that the most current version of this handbook replaces any and all prior handbooks and policies of the company. I understand that Wellesley College is an "at-will" employer and as such my employment with the College is not for a fixed term or definite period and may be terminated at the will of either me as the employee or the College as the employer, with or without cause, and with or without notice. I understand that nothing contained in this handbook or any other statement of policy or procedure may be construed as creating a contract of employment, or a promise of future benefits, with Wellesley College.

If I have questions regarding this handbook, I will bring them to the attention of my supervisor.