Submitting Material for E-Reserves
Guidelines | Your E-Reserves Conference | Selecting Material | Submitting Material | Urgently Needed Material
These guidelines have been updated in August 2006 to include new procedures for the E-Reserves Title Page. E-Reserves Guidelines Electronic Reserves provide the broadest access to your course reserve readings. Selections are posted to E-Reserve subconferences within your FirstClass course conferences and can be read and printed by your students from any computer on campus. All articles from journals, chapters from books, reprints, or other excerpts should be placed on E-Reserves and must meet the Wellesley College Fair Use Copyright guidelines.
Wellesley's Copyright Policy dictates that we can automatically accept 1 article
from a journal issue or 1 chapter from a book. Multiple articles or chapters
can
be
accepted only if the total number of pages on reserve does not exceed 10% of
the journal issue or book or if special permission has been received. Please
contact the Knapp Staff for further information. Material that is not subject
to copyright will be accepted.
The Copy Center in Green Hall provides e-reserve scanning services. Bring them the original text if possible, and otherwise a clear copy of the material needed with full bibliographic and course information and they will prepare and submit your e-reserves for you. In addition to scanned articles and book selections, the following material should also be included in your course E-Reserves subconference: - Links to books available through e-brary
- Links to journal articles available electronically from JSTOR, Project Muse, LION, Science Direct and other stable sources
- Links to major newspaper or popular journal articles available electronically
through the College Library website (NY Times, Washington Post, etc.)
- Links to other material already available through a stable website
E-Reserves material that meets our guidelines for copyright compliance, file
clarity, subject and file titles will be posted within 4 working days. Material
that does not meet these guidelines may take considerably longer to process.
In
an emergency,
material
needed urgently can be processed within 24 hours if the files are posted with
the necessary information and meet all guidelines; please follow the instructions
for submitting Urgent Postings below.
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Your E-Reserves Conference New conferences: To obtain an E-Reserves Conference, please request "a course conference with an E-Reserves sub-conference" by sending an e-mail with the course information to the Conference Requests conference inside Wellesley Conferences on FirstClass. Reactivating existing conferences: If you have had an e-reserves conference in a previous semester, you may reactivate it. The original conference will be renamed and all the material in it will be part of the renamed conference. Request that your "course and e-reserves subconference be reactivated" by sending an e-mail to the Conference Requests conference inside Wellesley Conferences on FirstClass. The request should state the name of the course conference you want to reactivate and the semester it was last offered. The conference will be renamed and all the material in it reactivated Restricting Access to your conference: Instructors are the controllers of their course conferences and have control over who can access the conference. For more information, see the FirstClass Controller's Guide. Reusing or Moving Existing Material: To request that material be copied or moved, please submit a request to the E-Reserves Drop Folder in FirstClass stating the E-Reserves conference in which the article was originally placed, the subject line, author and title of the article and the E-Reserves conference to which you wish us to move or copy it. - Material may be move or copied from one conference to another.
- If you need the original conference to remain intact, please request that the material be copied.
- If you wish the original file to be deleted from the previous conference, request that it be moved to the new conference.
- Material that is moved will no longer be in the original conference.
Deleting Articles from Your Conference: If you would like an article deleted from your conference please submit a request to the E-Reserves Drop folder in FirstClass stating the E-Reserves conference in which the article currently is and that you wish it to be deleted. Include the word "Delete" in the subject line as well as the course and article information. Articles which have been deleted are permanently deleted. They are no longer archived unless they are also in another E-Reserves conference. Questions or problems with Articles in your course conference: All questions may be posted in the E-Reserves Drop folder so the first available staff member can address the problem. If a question or concern is urgent, please note that in the subject line. If you have general questions or would like to speak with a staff member, please call Susan Hand at x3274 or Diem Do at x2925 in the Knapp Center. back to top
Submitting urgently needed material Occasionally,
faculty find material at the last minute that is important to the course.
Knapp staff will make every effort to make it available
in time. If you have material which is needed for urgent processing
and immediate use, it is important
for
you
to alert
the staff. All other material should be submitted with sufficient
time for routine processing.
- Follow all of the instructions for selecting
and submitting your materials for e-reserve. Material that
does not meet Copyright Guidelines cannot be posted.
- Put the words URGENT - DUE mm/dd at the beginning of the subject line.
- Do not use the "Priority Urgent" feature in FirstClass as this actually delays processing
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Selecting Material for E-Reserves E-Reserves conferences can contain links to stable online resources; or articles from journals, chapters from books, reprints or other excerpts saved as PDF files. Please carefully check all your readings to see if they are already available online. - Search the Library Catalog by Title to see what materials are available electronically through library subscriptions. Material already on a reliable web site could include:
- major newspaper or popular journal articles available from Lexis-Nexis Academic Universe (e.g., The New York Times, The Washington Post, The Economist, Foreign Affairs, The New Republic, The New Yorker, etc.)
- journal articles available electronically from JSTOR, Project Muse, Science Direct, or other stable sources
- books available through ebrary
- If "online" or "Electronic Resource" appears in the journal title, your title is available electronically.
- If "An electronic book accessible through the World Wide Web; click to view" appears in the box above the title, your title is available electronically.
- Library staff from the Research and Instruction Group are happy to help you interpret the catalog records. Stop by any reference desk, call x2097, fill out our AskUs form or email askus@wellesley.edu.
Before submitting a link for an online resource for E-Reserves, please verify that the material is actually present in the database or at the given link by clicking on the link yourself. If the material is not available, it may be a candidate for scanning or downloading for E-Reserves. Some material, such as articles from Lexis-Nexis, remains available on-line but the link is not reliable. Those items should be downloaded if the option is available or scanned and submitted as a PDF file.
Material that does not already exist in a stable
digital form can be scanned and submitted as a PDF file.
Wellesley's Copyright Policy dictates that we can accept 1 article from a journal issue or 1 chapter from a book. Multiple articles or chapters can be accepted only if the total number of pages on reserve does not exceed 10% of the journal issue or book. Material that is not subject to copyright will be accepted.
For general information about copyright compliance please refer to the Wellesley College Copyright Policy. Choose clean original copies for scanning whenever possible. All E-Reserves PDF files will be evaluated for quality and "screen-readability." Poorly scanned articles will be returned to be redone causing a considerable delay in processing the material. The Copy Center in Green Hall provides E-Reserves scanning services. Bring them the original text if possible, or a clear copy of the article, with full bibliographic and course information and they will prepare and submit your E-Reserves for you. If you would prefer to scan your own articles (or have a department staff member or student do it for you) please follow our E-Reserves scanning and submission instructions below. back to top
Submitting Material for E-Reserves Click for submitting urgently needed materials. Click for information on reusing and deleting material in your E-Reserves Conference. Submitting Links to Online Resources via FirstClass:
Each link must be accompanied by complete copyright information.
Follow these instructions for submitting your link using
the Copyright Information Form in FirstClass.
- Log in to FirstClass.
- Open Wellesley Conferences
- Select Committees and then Course Reserves
- Click on the Course Reserves document in the Course Reserves conference.
- Use the following format for the Subject line:
Coursename#- title
For example, Risky Behavior for Women's Studies 217,
would have the Subject "WOST217-Risky"
- Fill in the copyright information completely:
Author, Title of journal, book or database, Title of chapter
or article, Page numbers, Publisher, Place of
publication, Date of publication or posting, Course (e.g., BISC219), and
Instructor are all required fields
- Include your own name in the cc field if you wish to
receive a copy.
- In the Additional Information field type or paste the url of the electronic resource.
- Send the form. It will automatically be sent to the E-Reserves Drop Folder.
Submitting reprints, chapters from books, articles from journals or other excerpts as PDF files Scanning your reprint, chapter, article or other excerpt:
Academic departments are responsible for their own scanning. Scanning can
be done by department staff or by the Copy Center. To use the Copy Center provide
them with the original text if possible or a clean copy along with full bibliographic
and course information. A clean copy is completely legible with no black gutters
or edges and only the necessary illustrations. All unnecessary illustrations
should be covered before the original is scanned.
For instructions on scanning, naming, rotating/cropping and submitting E-Reserve articles, click on the link below which corresponds to the scanner and software you will be using. If you are scanning using a public lab scanner in the Social Science Research area in Pendelton East 327 (the small study room) or FND 419 (the Founders Faculty Resource Room) follow these instructions:
Scanning Using Adobe Acrobat 7 If you are using a department owned scanner that is not in a lab and has not been upgraded to Acrobat 7, please upgrade it as soon as possible. Scanning Using Adobe Acrobat 5 Submitting PDF Files Via Firstclass
Each
PDF file must be titled use the following format:
Coursename#- title
For example, Risky Behavior for Women's Studies 217, would have the title "WOST217-Risky"
Each PDF file must be accompanied
by complete copyright information. Follow these instructions for submitting
your PDF file using the Copyright Information Form in FirstClass.
- Log in to FirstClass.
- Open Wellesley Conferences
- Select Committees and then Course Reserves
- Click on the Course Reserves document in the Course Reserves conference.
- Fill in the copyright information completely: Author, Title of journal, book or database, Title of chapter or article, Page numbers, Publisher, Place of publication, Date of publication or posting, Course (e.g., BISC219), and Instructor are all required fields
- Include your own name in the cc field if you wish to receive a copy.
- In the Additional Information section you may post messages to the IS staff regarding your file. Such information may include problems with the text that are unavoidable but acceptable to you or unclear but necessary images.
- Attach the PDF file by clicking on the small paperclip button on the top bar and selecting your file.
- Send the form. It will automatically be sent to the E-Reserves Drop Folder.
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- Susan Hand, shand@wellesley.edu
- Information Services
- Date Created: February 24, 2005
- Last Modified: January 2, 2007
- Expires: July 1, 2007
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