Placing Pages on the Server
Before you can put pages up on the College Web Site server, you need to have an account on that server. Most academic and administrative departments at Wellesley have an account on the server, and someone in the department is trained to use it. If you have questions about whether your department has an account or who has access to it, please contact the Webmaster, Claire Loranz. Provider accounts give direct access to the web server, thereby allowing a user to upload, change, or delete material. Thus it is important for account passwords not to be shared indiscriminately. It is often prudent that two people in a large department have access to the provider account. Each department sets its own access policy with one exception: on no account are students to be allowed to have the password to the provider account for security reasons. Students may do all of the page creation/modification for a department, but may not actually upload the files to the web server. Every provider should be careful when they place or delete files, and should make backups to a hard drive, diskette, or zip disk of all current (and if desired) retrospective content. Providers are responsible for making certain that the required information from the Wellesley Standard is on each page. Providers should also inform page creators of the other information in this handbook. If you require more training as a provider, contact the Webmaster at any time. Any computer on the campus network can make use of keyservered programs to create web pages. These include: Dreamweaver, an HTML editor, and Fireworks, a graphics editor. Your computer should already have WinSCP (for PCs) or Fetch (for Macs) for uploading documents to the server. Check to see if you have Dreamweaver. If you do not have it, or any program mentioned above, see the IS-maintained instructions on downloading keyservered programs and shareware. We recommend that you keep a complete copy of your web page on your desktop or on disk and that you edit files from that copy. For instance, MacKenzie (the library provider) keeps a copy of the Handbook folder on his desktop. When he wants to change a page, he opens the file in Dreamweaver, saves the changes, and then uploads the file using WinSCP. If you keep your pages scattered all over the place, not only will you be confused, but your images and links may break. You also may want to keep archival or backup copies of your pages, labeled with the date. In that case, if you want to go back to the course syllabus you used in 1997, you don't have to re-type it. You should use no spaces in page names, or characters other than numbers, since some characters are not recognized in page names. Page names should also contain no capitals. Names should also be be short: 8-12 characters at maximum, not counting the .html extension. The basic naming practice is: pagename.html The Wellesley Standard requires that all pages end with .html You may see some pages on the Web which end with htm. Wellesley's requirement is so that the extension is standard across all pages on the College Web Site, and so that the search engine knows which files to index. Sometimes it is necessary to place pages inside a folder inside the main account. This folder name should be a single word - no spaces - with the first letter at least capitalized. For example, the folder for this handbook is called "Handbook". Sometimes a folder is needed in which you keep pages which are limited to on-campus viewing e.g. a class roster. Such a folder requires a special file in it to limit the access, and by convention, is named "LocalOnly". Consult the Webmaster if you would like to limit access to pages to on-campus users. Once you decide on a name for your page, you should keep it consistent. Any time you change the name of a page, all links to that page will stop working: both links from inside and outside your site. You should not rename files without a good reason, since the repair and cross-checking required is often tedious and causes many difficulties for people trying to reference your site. If you do rename the homepage for your site - and this is not recommended - be sure to notify the Webmaster so that all the navigational links to that homepage can be changed. You should also think about your name structure before you create pages: use names which are unique but which make sense to you and indicate the purpose of the page. Putting pages on the College Web Site: You should have your account name and password handy, or make certain you know what it is. When you are ready to put completed pages on the server, do the following.
You then use Fetch or WinSCP to place the pages on the server.
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