Boston Library Consortium

GoDIG
A Government Documents
Community of Interest
- Meeting Minutes -

GoDIG Meeting Minutes - February 8, 2002

MINUTES OF THE GODIG MEETING HELD 2/8/02 AT BOSTON COLLEGE

ATTENDEES:
Roxanne Palmatier, Northeastern
Betty Febo, Wellesley
Ben Hood, Boston University
Kim Maxwell, MIT
Gail Fithian, Boston Public
Kathy Berry, Boston College
Marguerite Most, Boston College Law School
Ralph Szymczak, Brandeis
Mark Scott, State Library
Bette L. Siegel, State Library

Co-Convener Roxanne Palmatier called the meeting to order.

Introductions were made.

  1. State Plan:Gail Fithian

    Gail discussed the status of the State Plan. The only part missing is the Appendix with maps and directions to the various libraries. Disposition procedures need to be discussed by the group. Gail pointed out that the plan calls for the group to meet after one year to review the plan, update, etc.

    The host of the LISTSERV was discussed. Originally Harvard had volunteered to do this. Gail will check with Diane Garner to see if they will do this. If not, Wellesley will look into it.

    2. Betty Febo, our webmaster, will add the new state plan to the website when she receives the disk from Gail.

    Gail will put the changes on the BPL website for all FDLP librarians in Massachusetts to view.

    It was decided to give the Library Directors 3 weeks to sign and return the Plan to BPL/Gail. The letter about the Memorandum of Agreement will be accompanied or preceded by a letter from Fran Buckley, the Superintendent of Documents and possibly a letter from the Massachusetts Board of Library Commissioners.

  2. Digital Documents Project…..Ken Peterson of BPL/presented by Gail Fithian

    3. Gail distributed a 2 page project proposal from Ken. (If you need a copy, please let me know.)

    Bette updated the group on the letter the State Librarian had sent to all state agencies about their electronic documents and the need to notify the State Library if they were going to remove anything from the web. The concern was that documents would not be kept on an agency’s server. Then, the documents was to be sent, electronically, to the State Library for retention. Ken was invited to the 1st and only meeting held so far. We are keeping him informed. This plan does not cover the local documents held at BPL.

  3. Local Documents at BPL…..Gail informed the group that approximately 2000 additional BRA documents are being added to their database. BPL is changing in July to EPIXTECH and their state/local database records are not MARC.

  4. The January 30th BLC celebration was discussed. It was suggested that Bette put her remarks on the GODIG page. (It will be done). Our group is a Community of Interest; but we do not have to change our name. Barbara Preece, Executive Director of the BLC and Maureen Sullivan, the consultant; agreed that GODIG was like OCLC. We had name recognition. Betty will make a change on the web page to reflect the COI status.

  5. ALA Midwinter…..Kim attended but did not go to a GODORT meeting.

  6. Discussion on CIS databases. …..There was discussion on CIS Environmental Universe which Wellesley will try. There was discussion on Congressional Universe v. Thomas. There was discussion that the Sunday Boston Globe is a 4 week turnaround to appear in Lexis-Nexis.

  7. Flood Project, BPL…….Gail reported that Betsy, the expediter, may stay on for another year doing this work. There are questions as to whether BPL will do a complete inventory/analysis of its map collection with Betsy involved in this project. BPL does not have everything replaced that was lost.

  8. BPL Documents has moved……the Department has moved to the 2nd floor of the Johnson Building. They are at full staff. They await their furnishings. There will be a grand opening about which we will be notified.

  9. FDLP Self Studies….22 Massachusetts depositories are required to do it.

  10. Brief discussion about aisle markers was held. How to have something stick out from the shelf so SuDoc call numbers are visible.

  11. Discussion about conveners and secretary of the meetings took place. Should we use the model of some BLC Task Force roups where the meeting convener and minute taker rotate at each meeting.

  12. Brief discussion of off-site storage and retrieval times. Wellesley has sent a few govdocs titles to off-site storage in Palmer, MA.

NEXT MEETING WILL BE FRIDAY, APRIL 26TH AT MIT.

Bette L. Siegel, minute taker

Return to the GoDIG Home Page
Return to the GoDIG Minutes Page