In order to provide equal and fair access to the most heavily used or hard-to-find course related resources, Library books, scores, sound recordings, and videos, as personal copies of material owned by a professor, may be placed on reserve in the Art, Music or Science Libraries and in the Knapp Center in the Clapp Library.

All articles from journals, chapters from books, or other excerpts should be placed on reserve in electronic form through FirstClass E-Reserve conferences. They must meet the Wellesley College Fair Use Copyright guidelines.

Using E-Reserves

• Selections from books or journals that meet the Wellesley copyright guidelines, as well as links to stable online resources, are posted to E-Reserve subconferences within FirstClass course conferences.
• Streaming audio course reserves are provided for most courses with listening assignments, via a streaming audio subconference within the FirstClass course conference.
• E-reserves can be read, printed, or heard on any computer on campus.
• Instructors are the controllers of their course conferences and have control over who can access the conference. The Music Librarian is the controller of streaming audio subconferences.

Using Hard Copy Course Reserves

Music Library reserves-- books, scores, compact discs, DVDs, videos, and so on-- are housed behind the library circulation desk. Nearly all items may be checked out for use outside of the Music Library. Reserve items can be searched for in the Library Catalog by Course Number or Instructor's Name.

Course Reserve Borrowing Policies

• Three items may be checked out at one time, in different formats; for example, one book, one score, and one CD-- but not three CDs.
• Each item circulates for three hours.
• Course reserve items may be checked out overnight 3 hours before closing and is due the following morning 15 minutes after opening. The only materials which may not go out of the library are those designated by faculty for in-library use only, or which are non-circulating when not on reserve; there are few course reserve items in either category.
• Items may not be renewed.
• Only faculty may put holds on course reserve items, and only for materials on reserve for their own courses.

Electronic reserves provides the broadest access to your course reserve readings and your listening assignments. Selections that meet our guidelines are posted to E-Reserve subconferences within your FirstClass course conferences and can be read and printed by your students from any computer on campus.

Please place all material on e-reserves which meet the copyright guidelines below. Submit only those books and journals which have required readings exceeding these guidelines for the course reserve collection.

Wellesley's Copyright Policy guidelines state that we may post a single chapter from a book or a single article from a journal issue. Multiple chapters or articles are acceptable if they do not exceed 10% of the book or journal issue. Material that is not bound by copyright, such as selections from publications dated 1922 or earlier may also be placed on e-reserves regardless of length, although we may request that they be broken into sections.

The Copy Center in Green Hall provides e-reserve scanning services. Bring them a clear copy of the material needed (preferably the original text) with full bibliographic and course information and they will prepare and submit your e-reserves for you.

In addition to scanned articles and book selections, the following material should also be included in your course e-reserves subconference:

• Links to books available through e-brary
• Links to journal articles available electronically from JSTOR, Project Muse, Expanded Academic ASAP, WilsonWeb, and other stable sources
• Links to major newspaper or popular journal articles available electronically
  through the College Library website (NY Times, Washington Post, Times of
  London, LA Times, etc.)
• Links to other material already available through a stable website.

Selecting Materials
Your E-Reserve Conferences

Selecting Materials for E-Reserve

Please carefully check all your readings to see what is already available online. Links to material already available on stable websites should be included in your e-reserves conference.

Material already on a reliable web site could include

1. major newspaper or popular journal articles available from Lexis-Nexis Academic Universe (e.g., The New York Times, The Washington Post, The Economist, Foreign Affairs, The New Republic, The New Yorker, etc.); or
2. journal articles available electronically from JSTOR, Project Muse, Science Direct, or other stable sources
3. books available through ebrary

To determine if your readings are already available online:

Search the Library Catalog by Title to see what materials are available electronically through library subscriptions.

If "online" or "Electronic Resource" appears in the journal title, your title is available electronically.

If "An electronic book accessible through the World Wide Web; click to view" appears in the box above the title, your title is available electronically.

Before submitting a link for an online resource for e-reserves, please verify that the material is actually present in the database or at the given link by clicking on the link yourself. If the material is not available, it may be a candidate for e-reserves. Some material remains available but the link is not reliable, such as articles from Lexis-Nexis. Those items should be scanned and submitted as a pdf file.

Library staff from the Research and Instruction Group and the Music Library are happy to help you interpret the catalog records. Stop by any reference desk, call x2097 (Clapp Reference Desk) or x2075 (Music Library), fill out our AskUs form or email askus@wellesley.edu or pbristah@wellesley.edu

• Choose material for scanning which is not does not already exist in a stable digital form.
• Choose material whose length is within the College Copyright Guidelines.
• Wellesley Copyright Policy dictates that we can accept 1 chapter from a book or 1 article from a journal issue for Course Reserves.
• Multiple excerpts from a single book or journal issue will be accepted only if the total length of the e-reserve submission is 10.0% or less of the total length of the book or journal issue.
• Material not subject to copyright will be accepted.
  
  For general information about copyright compliance please refer to the Wellesley College Copyright Policy.

Choose clean and clear photocopies.

• All articles must be rotated to be readable on screen.
• Copies with large black borders must be cropped when scanned.
• Black center gutters must be removed.
• Unnecessary or poor images should be covered.

Large black areas create poor copies and use an excessive amount of toner during printing.

Material for e-reserves may be scanned and submitted by department staff, or can be taken to the Copy Center with full course and bibliographic information, to have the Copy Center scan and submit the articles.

Your E-Reserve Conferences

Faculty need to request a course conference, with an e-reserves sub-conference and a streaming audio sub-conference as needed, for each of their courses. In FirstClass, click on Wellesley Conferences on your FirstClass desktop, then click on Conference Requests. Click on Instructions for requesting a conference. Follow the instructions carefully, and include in your request that you want a sub-conference for e-reserves, and a sub-conference for "streaming audio reserves."

If you have an e-reserves conference from a previous semester you would like to reactivate, please specifically request that it be reactivated by sending a request to the Conference Request conference inside Wellesley Conferences. The request should state the name of the course conference you want to reactivate and the semester it was last offered.

Instructors are the controllers of their course conferences and have control over who can access the conference. For more information, see the FirstClass Controller's Guide on the CWIS.

Deleting Items from Your Conferences

Please contact Pamela Bristah via Firstclass or at x2076 if you would like an article or recording deleted from your conference. They will be permanently deleted.

Questions or problems with Articles in your course conference

If a question or concern is urgent, please post in the E-Reserve drop folder so the first available staff member can address the problem.

• Date Created: August 2, 2006
• Last Modified: August 23, 2006
• Expires: July 1, 2008