Wellesley College E-Reserves

E-reserves are electronic documents that you select and that your students will access through a special e-reserves conference inside your course conference. These documents are subject to Wellesley's Copyright and Fair Use Guidelines. Because of legal restrictions, e-reserves are often book chapters or journal articles, but you can also include materials that are not subject to copyright.

Please read through the following sections for more information about how to select materials and add them to e-reserves.

Brief Instructions | Guidelines | e-Reserves Conference | Reusing e-Reserves | Urgently Needed Material | Selecting Materials | Submitting Materials

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Brief Instructions

Please see the sections below for more specific information.

1. Request an e-reserves conference on FirstClass (Wellesley Conferences > Conference Requests > E-Reserves Conference Request Form)
2. Wellesley's Copyright Policy dictates that we can generally accept 1 article from a journal issue or 1 chapter from a book. Multiple articles or chapters can be accepted only if the total number of pages on reserve does not exceed 10% of the journal issue or book or if special permission has been received. Material that is not subject to copyright will be accepted.
3. Take your readings to the Copy Center. Make sure they are clear copies and that they include full bibliographic information as well as the course information. The Copy Center will scan and submit your e-reserves.

If you have .pdfs and all of the bibliographic information, you can choose to submit the materials yourself through Wellesley Conferences > Committees > Course Reserves > Course Reserves. Follow the instructions for creating a subject line and .pdf title, fill out all of the fields, attach your .pdf, and click Send. Detailed instructions are in the "Submitting Materials" section of this webpage.

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E-Reserves Guidelines

All journal articles, book chapters, reprints, excerpts, e-books, and other course materials that meet the Wellesley College Fair Use Copyright guidelines should be placed on e-reserve.

Wellesley's Copyright Policy dictates that we can generally accept 1 article from a journal issue or 1 chapter from a book. Multiple articles or chapters can be accepted only if the total number of pages on reserve does not exceed 10% of the journal issue or book or if special permission has been received. Please contact the Reserves Staff for further information. Material that is not subject to copyright will be accepted.

In addition to scanned articles and book selections, the following material should also be included in your course e-reserves subconference:

• Links to books available through e-brary
• Links to journal articles available electronically from JSTOR, Project Muse, LION, Science Direct and other stable sources
• Links to major newspaper or popular journal articles available electronically through the College Library website (NY Times, Washington Post, etc.)
• Links to other material already available through a stable website
• Your own lecture notes, exam keys, and other unpublished materials

The Copy Center in Green Hall provides e-reserve scanning services. Bring them the original text if possible, and otherwise a clear copy of the material with full bibliographic and course information and they will prepare and submit your e-reserves for you.

E-reserves material that meets our guidelines for copyright compliance, file clarity, subject and file titles will be posted within 4 working days. Material that does not meet these guidelines may take considerably longer to process. In an emergency, material needed urgently can be processed within 24 hours if the files are posted with the necessary information and meet all guidelines; please follow the instructions for submitting Urgent Postings below.

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Your E-Reserves Conference

New conferences: To obtain a new e-reserves conference, please request one by submitting the E-Reserves Conference Requests Form inside Wellesley Conferences -> Conference Requests on FirstClass. You can also request a new e-reserves conference when you submit your materials for physical reserves.

Reusing Previous Conferences: If you had an e-reserves conference in a previous semester that you would like to use again, submit the E-Reserves Conference Request Form inside Wellesley Conferences -> Conference Requests on FirstClass. You will need to specify the course, semester and year of the old e-reserve that you want to reuse.

Restricting Access to Your Conference: Instructors are the controllers of their course conferences and have control over who can access the course conference and its contents, including the e-reserve conference. It is very important to restrict access to course conferences that contain e-reserve subconferences to those students enrolled in the class. For more information, see the FirstClass Controller's Guide.

Reusing or Moving Existing Material: To request that material be copied to an additional e-reserves conference, or moved to a different e-reserves conference, please address a FirstClass message to "E-Reserves Drop Folder," stating the e-reserves conference in which the article was originally placed, the subject line, author and title of the article and the e-reserves conference to which you wish us to move or copy it.

• If you need the original conference to remain intact, please request that the material be copied.
• If you wish the original file to be deleted from the previous conference, request that it be moved to the new conference.
• Material that is moved will no longer be in the original conference.

Deleting Articles from Your Conference: If you would like an article deleted from your e-reserves conference please address a FirstClass message to "E-Reserves Drop Folder." In the request, state the e-reserves conference in which the article currently is and that you wish it to be deleted. Include the word "Delete" in the subject line as well as the course and article information.

Articles that have been deleted from a e-reserves conference are permanently deleted and cannot be recovered.

Questions or problems with articles in your e-reserves conference: All questions may sent to "E-Reserves Drop Folder" in FirstClass so the first available staff member can address the problem. If a question or concern is urgent, please note that in the subject line. If you have general questions or would like to speak with a staff member, please call Marisa Shariatdoust at x2925 or Bethany Templeton at x3923 in the Knapp Center.

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Submitting urgently needed material

Occasionally, faculty find material at the last minute that is important to the course. Reserves staff will make every effort to make it available in time. If you have material that is needed for urgent processing and immediate use, it is important for you to alert the staff. All other material should be submitted with sufficient time for routine processing.

1. Follow all of the instructions for selecting and submitting your materials for e-reserve. Material that does not meet Copyright Guidelines cannot be posted.
2. Put the words URGENT - DUE mm/dd at the beginning of the subject line.
3. Do not use the "Priority Urgent" feature in FirstClass as this actually delays processing

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Selecting Material for E-Reserves

E-reserves conferences can contain links to stable online resources; or articles from journals, chapters from books, reprints or other excerpts saved as PDF files.

Please carefully check all your readings to see if they are already available online.

• To see what materials are available electronically through library subscriptions, search the Library Catalog by Title. Material already on a reliable web site could include:
  • major newspaper or popular journal articles available from Lexis-Nexis Academic Universe (e.g., The New York Times, The Washington Post, The Economist, Foreign Affairs, The New Republic, The New Yorker, etc.)
  • journal articles available electronically from JSTOR, Project Muse, Science Direct, or other stable sources
  • books available through ebrary
• If "online" or "Electronic Resource" appears in the journal title, your title is available electronically.
• If "An electronic book accessible through the World Wide Web; click to view" appears in the box above the title, your title is available electronically.
• Library staff from the Research and Instruction Group are happy to help you interpret the catalog records. Stop by any reference desk, call x2097, fill out our AskUs form or email askus@wellesley.edu.

Before submitting a link for an online resource for e-reserves, please verify that the material is actually present in the database or at the given link by clicking on the link yourself. If the material is not available, it may be a candidate for scanning or downloading for e-reserves.

Some material, such as articles from Lexis-Nexis, remains available on-line but the link is not reliable. Those items should be downloaded if the option is available or scanned and submitted as a PDF file. If you have any questions about what links qualify as reliable, please contact askus@wellesley.edu.

Material that does not already exist in a stable digital form can be scanned and submitted as a PDF file.

The Copy Center in Green Hall provides e-reserves scanning services. Bring them the original text if possible, or a clear copy of the article, with full bibliographic and course information and they will prepare and submit your e-reserves for you.

If you would prefer to scan your own articles (or have a department staff member or student do it for you) use a clear, clean copy and follow our e-reserves scanning and submission instructions below.

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Submitting Material for E-Reserves

Submitting Links to Online Resources via FirstClass:

Each link must be accompanied by complete copyright information. Follow these instructions for submitting your link using the Copyright Information Form in FirstClass.

1. Log in to FirstClass and select Wellesley Conferences > Committees > Course Reserves > Course Reserves
2. Use the following format for the Subject line:
   Coursename#- title
   For example, Risky Behavior for Women's Studies 217, would have the Subject "WOST217-Risky"
3. Fill in the copyright information completely: all fields are required
4. Include your own name in the cc field if you wish to receive a copy.
5. In the Additional Information field type or paste the url of the electronic resource.
6. Send the form. It will automatically be sent to the E-Reserves Drop Folder.

Submitting reprints, chapters from books, articles from journals or other excerpts as PDF files

Scanning your reprint, chapter, article or other excerpt:

Academic departments are responsible for their own scanning. Scanning can be done by department staff or by the Copy Center. To use the Copy Center provide them with the original text if possible or a clean copy along with full bibliographic and course information. A clean copy is completely legible with no black gutters or edges and only the necessary illustrations. All unnecessary illustrations should be covered before the original is scanned.

For instructions on scanning, naming, rotating/cropping and submitting E-Reserve articles, click on the link below which corresponds to the scanner and software you will be using.

If you are scanning using a public lab scanner, follow these instructions:

Scanning Using Adobe Acrobat 8

If you are using a department owned scanner that is not in a lab and has not been upgraded to Acrobat 8, please upgrade it as soon as possible.

Scanning Using Adobe Acrobat 7

Submitting PDF Files Via Firstclass

Each PDF file must be titled use the following format:
Coursename#- title
For example, Risky Behavior for Women's Studies 217, would have the title "WOST217-Risky"

Each PDF file must be accompanied by complete copyright information. Follow these instructions for submitting your PDF file using the Copyright Information Form in FirstClass.

1. Log in to FirstClass and select Wellesley Conferences > Committees > Course Reserves > Course Reserves
2. Fill in the copyright information completely: all fields are required.
3. Include your own name in the cc field if you wish to receive a copy.
4. In the Additional Information section you may post messages to the IS staff regarding your file.
5. Attach the PDF file by clicking on the small paperclip button on the top bar and selecting your file.
6. Send the form. It will automatically go to the E-Reserves Drop Folder.

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