Wellesley College Library Special Collections
Reproductions and Permissions Policy
Contact information:
Special Collections,
Margaret Clapp Library
Wellesley College,
106 Central Street, Wellesley, MA 02481-8203
Tel. 781-283-2129
Fax: 781-283-3796
Reproductions Policy
Applications for reproduction of Special Collections materials are accepted via letter, fax, e-mail or in person and are processed in the order of their receipt. All applications should be directed to the members of the Special Collections staff:
Ruth R. Rogers                                    Mariana S. Oller
Special Collections Librarian                 Research and Instruction Specialist
rrogers@wellesley.edu                         moller@wellesley.edu
Reproductions of Special Collections materials depend on the condition, binding, size, and format of the requested item. The Special Collections staff evaluates the condition of the material for reproduction. At their discretion, the following choices of reproduction are available:
In-House Reproduction Services:
Photocopying (black & white only)
Limit for all bound materials: Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â 10 pages/item
Wellesley College faculty & students: Â Â $0.15/page
All other patrons:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â $0.25/page
Digital Scans (TIFF or JPEG)
Wellesley College faculty & students:Â Â Â no fee/first 5 images; $5.00/scan thereafter
All other patrons:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â $15.00/scan
Digital Photographs (TIFF or JPEG)Â Â Â Â Â Â Â Â Â Â Â
Wellesley College faculty & students:Â Â Â no fee/first 5 images; $5.00/photo thereafter
All other patrons:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â $25.00/single photo or document (up to 5 pages)
Off-Site Reproduction Services:
All orders for microfilming and digitization of Special Collections materials are filled off-campus through the services of the Northeast Document Conservation Center, Andover, MA. Estimates for all requests are generally available within a week following approval by Special Collections staff. The time for completion of orders may vary from two weeks to two months. Courier charges (approx. $85.00) are in addition to postage & handling. All off-site orders must be prepaid in full.Â
Please note! The following applies to all reproduction orders:
- Research fee:Â Â Â $20.00/hr (after the first hour)
- Postage and handling charges apply to all orders that must be shipped.
- Special Collections requires that all patrons obtaining reproductions of manuscript materials (including autograph letters) fill out and sign a manuscript examination form.
Permissions Policy
Requests for permission to publish images or text from Special Collections materials and information on the appropriate credit line are accepted via letter, fax, or e-mail and are processed in the order of their receipt. All requests should be directed to the members of the Special Collections staff:
Ruth R. Rogers                                    Mariana S. Oller
Special Collections Librarian                Research and Instruction Specialist
rrogers@wellesley.edu                         moller@wellesley.edu
Required information
All permission requests must specify the following information:
- Detailed description of the image or text to be reproduced and exact citation of its source (include photocopy of the image, if available)
- Location of the image in the upcoming publication (cover, text, etc.)
- Author of the upcoming publication (book/article)
- Title of the upcoming publication (book/article)
- Publisher/Journal title
- Intended print run (number of copies printed)
- Intended time of publication
- Full address of the person requesting permission
Permissions fees
The permissions fees are determined by the Special Collections staff.Â
All commercial use fees are for one-time, non-exclusive use within the body of a specific publication. Reuse in a new edition is considered a separate use and is subject to an additional fee. Fees for advertising or electronic use are generally higher than the standard use fees.
A basic guideline of the current one-time-use fees is provided below. Special Collections reserves the right to change these fees at any time in future.
Use of images from printed sources:
Non-profit:
Within a book, periodical, video:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â no fee
Cover, book jacket:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â $35.00
Advertising; electronic publication (CD-ROM/Web site):Â Â Â Â Â Â Â Â Â Â $50.00
Commercial:
Within a book, periodical, video:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â $100.00
Cover, book jacket:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â $150.00
Advertising; electronic publication (CD-ROM/Web site):Â Â Â Â Â Â Â Â Â Â $200.00
Use of images from manuscript sources:
Non-profit:
Within a book, periodical, video:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â no fee
Cover, book jacket:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â $75.00
Advertising; electronic publication (CD-ROM/Web site):Â Â Â Â Â Â Â Â Â Â $100.00
Commercial:
Within a book, periodical, video:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â $250.00
Cover, book jacket:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â $300.00
Advertising; electronic publication (CD-ROM/Web site):Â Â Â Â Â Â Â Â Â Â $350.00
Fees for the use of images from non-textual material are set on a case-by-case basis by the Special Collections staff.