A. Corporate American Expense Card
As a convenience to frequent travelers, Wellesley provides American Express Corporate Cards. To apply for a corporate credit card fill out an enrollment form available from the Controllers Office. Upon approval of the application by your supervisor you will be issued an American Express Card. Each individual is personally responsible for the payment of the American Express charges. Reimbursement for these business related charges can be submitted to the College through a Travel Expense Report.
B. Advances
Due to the availability of the Corporate American Express Card and the extensive use of credit cards, travel advances should not normally be required. When necessary travel advance requests should not normally exceed $200. Travel advances in excess of $200 may be obtained by submitting a budget showing how the additional funds will be used. Travel advance requests should be submitted to the Controller's Office at least one week before the trip.
If a ticket is lost or stolen, immediately inform the airline so that a "Lost Ticket Application" can be filed. Most airlines will refund the full amount of the lost ticket less a $50 processing fee approximately 4-6 weeks after the return date of the ticket. Tickets are negotiable instruments and can be used by anyone. If a lost ticket sustains unauthorized use, it becomes non-refundable. In addition, replacement tickets are not always issued at the originally ticketed fare. If a higher fare is in effect when replacement tickets are issued, it is often necessary to pay the higher fare therefore, please safeguard your tickets.