Travel expenses incurred on official Wellesley College business will be paid by the College if the expenses are properly approved, reasonable, and documented. College-approved travelers who incur such expenses should neither lose nor gain personal funds as a result.
This document covers reimbursement for transportation, auto mileage, auto rentals, hotel lodging, meals, gratuities, tolls and parking, telephone calls, meeting registration fees, and other miscellaneous expenses. It also details the documentation required, as well as describing travel advance procedures and the authorizations needed for reimbursement.
The College will reimburse travelers for the cost of accommodations and services which meet reasonable and customary standards for convenience, safety and comfort. Travelers should incur expenses prudently to assist in controlling their department's travel budget.
If travel expenses are to be charged to a grant or contract sponsored by an outside agency, the requirements of the outside agency prevail if they are more restrictive than the College's travel policies.
For faculty conference and research travel supported by the Committee on Faculty Awards important additional guidelines are listed in the section of the Faculty Handbook on Research Awards and Grants.