Travel Policy & Procedures
Non-Reimbursable Expenses
> Reimbursement shall not be made for expenses incurred for the sole benefit of the traveler
such as valet service, entertainment, movie rentals, etc. Other expenditures not reimbursable
include:
- traffic fines for parking or speeding violations
- lost or stolen cash or other personal property
- alcoholic beverages when charged to federal grants and contracts
- repairs to personal vehicles used for College travel
- cancellation fees for unreasonable failure to cancel hotel or transportation reservations
- personal-vehicle mileage reimbursement that is in excess of the cost of commercial
transportation (plane, train) to and from the stated destination
- spouse or other family member expenses
- commuting costs between home and the College
- laundry service except for long international trips
Travel With Companion
Wellesley will not reimburse personal, spouse, or companion travel and other related travel
expenses. The employee is responsible for allocating only his/her portion of expenses on the Travel
Expense Report and for identifying them in the hotel, restaurant, transportation and other receipts.
The College will pay only up to the single room rate at hotels.