Travelers who keep accurate daily records, obtain the required receipts, and submit signed Travel Expense Reports to the College are not required to report travel advances and reimbursements on their federal income tax returns. However, if travel reimbursements are not adequately supported by original receipts, the traveler may be required to report the College's payment of this expense as income on the applicable federal income tax return.
If a travel advance is not properly accounted for, the College is required by IRS regulations to include the amount of the advance as "other compensation" on the traveler's W-2.