Persons traveling in foreign countries shall report their expenditures by item in US dollars noting the rate of exchange used. In order to accommodate fluctuations in currency exchange rates, expenses in foreign countries charged to a credit card should be submitted for reimbursement when the credit card bill is received in US dollars. Please submit the original receipts along with your credit card bill to obtain reimbursement. Allowable expenditures include passports, visas, required inoculations, etc.
Due to strict federal regulation of foreign travel, foreign travel chargeable to federal grant/contract funds must be approved by the Grants Accountant unless the trip, including all named participants, was specifically budgeted for in the year in which the travel is to take place.