WELLESLEY COLLEGE

The purpose of this document is to establish and communicate equitable standards and effective procedures for reducing travel costs while complying with Federal regulations, and to ensure consistent and fair treatment of all members of the community whose travel will be reimbursed or paid for by the College. This policy applies to all travel regardless of the source of the funds.

This policy should help you:

• identify reimbursable versus non-reimbursable expenditures
• clarify responsibility for controlling and reporting travel and entertainment costs
• identify required documentation

To use this Table of Contents, simply click on the topic you wish information about. You will be whisked to that part of the the policy and procedure statement. To return here, simply click "Table of Contents" at the end of each section.

• I. Introduction

   

• II. Agency

   

• III. Approvals

   

• IV. Reimbursable Travel Expenses

   

  • A. Personal automobiles
  • B. Rental Cars
  • C. Travel By Air
  • D. Lodging
  • E. Meals
  • F. Telephone
  • G. Registration Fees
  • H. Foreign Travel
  • I. Alcoholic Beverages when not charged to a federal grant or contract

   

• V. Non-Reimbursable Expense

   

• VI. Travel Arrangements And Advances

   

  • A. Corporate American Express Cards
  • B. Advances

   

• VII. Taxability of Reimbursements

   

• VIII. Personal Travel

   

• IX. Travel Accident Insurance

   

• X. Travel Expense Report

   

• XI. Travel Expense Report Form (form available from Controller's Office).

   

  ---

• Back to the Travel Home Page

   

  • Thomas Kane, tkane@wellesley.edu
  • Purchasing Department
  • Date Created August 20, 1996
  • Last Modified July 15, 2002