Entering Electonic Overrides (Signature and to Allow Registration over Capacity) Q: What is a
Registration Override? A: A Registration Override allows the primary instructor for a course to enter permits/overrides for a student. As such, a registration override can be thought of as an electronic signature that the instructor gives to a specific student in place of a hand written signature that would be required on a paper form. Q: What types
of Registration Overrides do we use? A: We currently have two types of registration overrides: Department Approval for Student and Capacity Override for Student. The Department
Approval for Student override is required when the instructor has
scheduled their course such that the instructor’s signature is required
for the student to be admitted. Although this override is named Department Approval for Student, it can only be issued by the primary
instructor that is listed for the course. The Capacity Override for Student allows a student to register for your course, even though the max enrollment for your course has been reached. Q: How do the
Registration Overrides work? A: A student will contact the instructor seeking the instructor’s approval/signature for admittance to their course. Once the instructor has issued the appropriate registration override(s), the student then must use the online registration system to be included in your course. There are two scenarios that will require a student to contact the instructor for a registration override. If your course has reached max enrollment, then a student
must have the instructor issue a Capacity
Override for Student in order to register for that course. If you have scheduled your course so that the instructor
approval is required to gain admittance to the course then you must issue a registration override. You
may also want to issue a Capacity
Override for Student to ensure that the student can register for
your course even though max enrollment has been reached. Remember that
course enrollments fluctuate during the registration and add/drop periods.
So even though the student may be contacting you at a time when your
class enrollment is not full, you need to keep in mind that by the time
the student does try to register for your course your class may be at
the max enrollment at the time she trys to
register. If this happens then the student will not be able to register
for your course if she only has an override for Department
Approval for Student. Once a course has reached max enrollment, then
a student must have the Capacity
Override for Student in order to register for a course. (Electronic Signatures and to Allow Registration over Capacity) Faculty members may use the online system to enter electronic signatures and to allow students to register for a course even if this means that the maximum capacity for the course has been exceeded. The primary instructor for the course is the only person who is allowed to enter these overrides. Once the overrides are associated with a specific student in a particular course, the student must then add the course to her schedule using the online system. From the Faculty menu, click on the Registration Overrides link Select the appropriate term from the pull-down list and click on the submit box There are two ways to select the student for whom you wish to enter your electronic signature or permit the capacity override: - if you know the student’s ID, then enter that in the box and click the submit box - if you do not know the student’s ID, then enter the student’s last name and first name and click the submit box. o If only one student with the name entered exists on the system, then only one name and ID number will be returned o If more than one student matches the name search, then every student with the name that has been entered will appear in a pull-down list. You must highlight the correct student from that list. When using the name search, be sure that the “All” button is checked (at the bottom of the list) or you will not get any results from the search Once a student’s name and ID number is displayed, then you must click on the submit box to confirm that this is the correct student. An Overrides page appears with a grid that allows the selection of the appropriate override code for the appropriate class using the pull-down arrows:
Once the override option and the class have been selected by highlighting the option in the two pull-down menus, click the submit box A confirmation of the override information will be displayed
and the submit box must be clicked
one more time to save the override on the student’s record. You will be able to see the student’s schedule below
the confirmation screen. If you wish to enter an override for another student, the process is not ideal but we will work to improve it and will update this documentation: Scroll to the bottom of the page, past the student’s schedule, and click the link for ID Selection. This will bring you to the student selection page and you may enter another student’s ID or name. Once you have confirmed that this is the correct student, click on the Faculty Menu option on the bar at the top of the page and this will bring you back to the list that includes the Registration Overrides option. Click on this option and begin the process again. When you have finished, EXIT from
the online system (at the top right of the page) and close your browser. |
Email: regoffice@wellesley.edu
Registrar's Office:
October 23, 2006
Last Modified:
October 23, 2006
Expires: Jan. 1, 2010
Maintained by: C. Voorhees