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Student Employment
What does it mean if I have "Federal Work Study" or "Wellesley Student Work" as part of my financial aid package?
If you have either component as part of your aid package, you will be given priority for on-campus jobs during the first two weeks of the semester. This work component of your financial aid package means that you are expected to earn the amount of your work award during the school year to help pay for educational expenses.
"Federal Work Study" means that part of your earnings are being subsidized by the Federal government and you are eligible to use this work award for either an on campus job or an Off-Campus job that requires Federal Work-Study.
"Wellesley Student Work" means that your work award is non-federal and you will be given priority for on-campus jobs but you cannot take an off-campus job requiring Federal Work-Study.
If I do not have a financial aid work award am I still able to work on-campus?
After the work-study priority period, you can apply for any available jobs on-campus. You are not, however, eligible to work at an off-campus Federal Work-Study job.
If I am an International student am I able to work?
Students with F1 and J1 visas are able to work on-campus while they are full-time students. You will need to obtain a United States Social Security Number before you can work and be paid. The International Studies Office has information about how to do this. International students will be in violation of their visas if they work more than 20 hours per week while school is in session.
Do I need to complete any forms to work?
Yes, you are required to complete two important documents before being able to work on-campus. You will also complete a Student Employment Authorization Form with your employer once you secure a position.
1. The Employment Eligibility Verification (I-9) Form
This form must be completed in person with a Student Employment Staff member. To do this, you must present specific citizenship documentation to this person. Copies will not be accepted. New link for additional information coming soon. Until this form is completed, you are not allowed to work - NO EXCEPTIONS!
2. Employee Withholding Allowance Certificate (W-4)
Please note that student wages are taxable income and the school is required to have a completed W-4 form on file for you in order to pay you. New link for additional information coming soon.
How can I find a job?
Job information is posted on the Student Employment website. There are listings for on-campus jobs and some off-campus Federal Work Study position openings. Students are responsible for contacting potential employers to schedule interviews.
Can I contact a department directly if I am interested in working for them or have specialized experiences in a particular field?
Yes. We encourage you to do so, but you may also want to contact some other employers with available positions posted.
If I have no paid work experience, will I be eligible for any jobs?
If this is your first job, there are many entry-level jobs available and many on-campus employers are very anxious to employ first-year students. Before talking with a potential employer, think about your areas of interest, any specific skills you have, and any volunteer/school activities you were involved with.
How many hours a week should I expect to work?
Students are usually expected to work 8 - 10 hours per week while school is in session. While school is not in session, students can work up to full-time or 35 hours per week. On-campus employers are especially flexible about scheduling work hours around academic schedules but may request a minimum number of hours at a time.
How much should I expect to be paid?
Pay rates are $8.00 - $10.50 per hour.
Can someone help me if I have trouble finding a suitable position?
If you need assistance, contact the Student Employment Office to schedule an appointment to review your situation.
How do I contact the Student Employment Office?
E-mail: stuemp@wellesley.edu
Telephone: (781)-283-2365
Fax: (781)-283-3946
STUDENT PAYROLL
How often do I get paid and when do I get paid?
Students are paid twice a month. Pay periods run from the first of the month through the 15th and from the 16th to the end of the month. Checks are issued for the 15th and the 30th (or closest business day prior if the 15th & 30th fall on a weekend). See Student Payroll Calendar.
When are timesheets due?
Approved timesheets are due on the 3rd business day following the pay period end date at 4:30 pm. See Student Payroll Calendar. However, your supervisor may determine another due date for your submission of hours to allow time to review and approve timesheets.
When can I enter my hours on my timesheet?
Web time entry(WTE) of hours worked is required for all student jobs. You can enter hours as soon as you have worked them. You do not need to wait until the pay period end date to enter your hours. But you must submit your timesheet at the end of each pay period before the due date or date determined by your supervisor.
Who is responsible for ensuring that I get paid?
Students are ultimately responsible for getting paid the hours worked. You are responsible for entering your hours on the web. You can view your timesheet on the web to see if your supervisor has approved your time. If your supervisor has not approved your time, you are responsible for notifying your supervisor that you have an outstanding timesheet that requires approval.
If I did not submit my timesheet in time, will you issue a separate check for these hours?
Student payroll is processed as a group during a specified time period. No check can be processed outside of this timeframe. It is your responsibility to ensure that your timesheet is entered and approved on time. If you did not submit your hours on time, you must include them in the next pay period under the REO retro hours owed on a Saturday or Sunday of your timesheet with a Comment that lets your supervisor know the day(s) of your retro hours.
If I'm leaving campus can I get paid early or get an advance on my check?
Student payroll is processed as a group during a specified time period. No check can be processed before this timeframe. However, you may request through the Payroll Office to pick up your check one day earlier than the check date.
How are checks issued?
Checks are delivered to your campus mailing address unless you sign up for direct deposit and your check will be deposited in your bank account on the appropriate check date. Direct Deposit forms are available in the Student Payroll Office.
Do I get a separate check for each campus job?
No, only one paycheck is issued for each pay period. If you work more than one job (either on campus or off-campus) during a single pay period you will receive one paycheck reflecting your combined earnings.
What should I claim for tax exemption?
The majority of students claim single status with either zero or one exemption. Please check with your family about how you should claim your exemptions. New link for additional information coming soon.
What happens to my paycheck at the end of the school year?
All student paychecks issued on or after May 31st remain in the Payroll Office until September of the new academic year. Students can pick up their checks during the summer from the Payroll Office, Monday-Friday, 8:30-4:30. If you want your check mailed out you must provide the Payroll Office with a stamped self-addressed envelope.
How do I print out my time sheet?
INSTRUCTIONS FOR PRINTING TIME SHEET(if needed):
What if I submitted my time sheet before I finished entering my hours?
If the status of the Time Sheet is "Pending", the time sheet is waiting for the approver to approve the time. The approver can modify the time sheet by using the "Change Time Record" option. So you should contact the approver (whose name is listed on the time sheet after "Waiting for Approval From:"). If the status of the Time Sheet is "Approved", the time sheet has already been approved and is in Payroll. You should account for the missing hours in the time sheet for the next pay period under "Retroactive Hours".
Student Financial Services
Created: July 30, 2007
Modified: February 20, 2008
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