AAR Roles and Responsibilities


The mission of the AAR program is to support the Office of Admission's efforts to identify, recruit, and enroll the most talented and diverse group of students possible.

The AAR is Wellesley's representative in her community. She supervises and coordinates the functions of her committee, if she has one, or local volunteers. The term of office is two to three years, with the possibility of re-election or reappointment if a replacement is not available.

The AAR Role

AARs collaborate and support the admission counselor responsible for outreach efforts in her area of the country. It is important for the AAR to be knowledgeable in a variety of areas that pertain to recruitment initiatives. Training opportunities will include online tutorials and manuals, as well as workshops with counselors during fall and/or spring recruitment travel.
 
In order to ensure that AARs and their committee members have the information needed to carry out their roles, it is expected that they do the following:
 
1. Serve as the area contact for the Office of Admission during staff travel time and throughout the year. If there is a committee, the AAR is the link between the Office of Admission and the committee.
2. Stay current on facts about Wellesley and keep abreast of changes via the Wellesley website and the AAR News section of this site. If there is a committee, the AAR will help disseminate current information.
3. Plan a meeting/training workshop for AAR committee members during fall or spring. This meeting should coincide with a regional admission counselor's visit to your area if one is scheduled.
4. Update the Office of Admission with any contact information changes, and notify the Office of Admission of events in a timely manner.


Term of Service
The AAR typically serves for two or three years, with the possibility of reappointment by the club president in instances where continuation is appropriate. Ideally, each AAR is supported by a co-AAR.

When an AAR's term expires, the co-representative generally succeeds her. If an AAR has not had a co-representative, or if she and her successor have not worked closely, the AAR and the successor should meet to discuss roles, responsibilities, and upcoming AAR programs or events that have been scheduled, such as hospitality events and campus visits. The current AAR should notify the Office of Admission promptly via the electronic form with the name, address, and phone number of the future AAR.
 
To Become an AAR
Alumnae can become AARs in two ways:
 
1 If an AAR lives in an area where there is a club structure, she works within that organization. The club appoints or elects the Alumnae Admission Representative.
2 If an alumna lives in an area where there is no established alumnae club and she wishes to explore the possibility of becoming part of the AAR program, she should contact Lisa Summergrad, Assistant Director of Admission, at 781.283.2268 to convey her interest and discuss the AAR's roles and responsibilities.

 

To appropriately and effectively meet the expectations of the role, all admission volunteers should review and agree to the following Principles of Good Practice.

Principles of Good Practice
1. I agree to support and articulate the mission of the AAR program and Wellesley’s commitment to being a women’s college.
2. I agree to carry out all responsibilities assigned to the role of AAR and to immediately contact the Office of Admission if I am unable to do so.
3. I am not employed by an admission, financial aid, or any other related office at another college.
4. I am an undergraduate admission representative for only one institution (i.e., if you also hold a graduate or professional degree, you may not conduct undergraduate interviews for both alma maters).
5. I will be truthful and honest in all interactions with applicants, and will act in the best interests of the College and prospective students.
6. I do not have any family members in the 2014-2015 applicant pool for Wellesley College.
7. I do not serve as a for-profit educational/college consultant, or receive remuneration for any services relating to college applications, such as essay writing, test prep, or application review.
8. As AAR, I agree to inform each of my committee members of these rules and to uphold them to the best of my ability. I will notify the Office of Admission of any intentional or unintentional breach of these standards.


Issues when working with prospective students

Within these responsibilities and code of ethics, some issues have come up over the years and we have received questions about our policies on them.  Below are the most common. If a question ever arises, please feel free to be in touch with our office and we would be more than happy to clarify them.

  • I recently received a thank you gift card from a student.  What should I do? Every so often, a prospective student may send you a gift thanking you for spending the time to speak with them.  Interviewers are not allowed to keep any gifts and must return them to the student.  The reverse is also true in that interviewers should not give gifts to students either.
  • If I meet a prospective student at a coffee shop, do I need to buy them a coffee and food? You are not required to purchase a beverage for them, but you are welcome to if you want.  We do not suggest purchasing any food though as they will be doing most of the talking and it puts them in an uncomfortable position if they don't eat and you purchased it. 
  • The club is hosting a lunch and we ask that each club member pays for their own lunch.  We would also like to invite admitted students.  Does the club pay for the students or do we charge the students?  If the club invites a prospective or admitted student to an event, we ask that they cover the charge for them and any accompanying family members.  We want to make sure that all students feel welcome at our events regardless of socieconomic background.