In some areas, AARs work alone or in pairs with a co-representative. Whenever possible, we recommend that AARs work with the support of a committee of Wellesley alumnae volunteers. Admission volunteer committees are often drawn from the local alumnae club.
When a committee is large, major areas of responsibility can be divided among the members through a subcommittee structure. In instances where committees are smaller, responsibilities are often shared, but less formally. The location, strength, and size of a club and/or committee, and the amount of time that an AAR has to devote to her role, are important considerations. Determining the most effective way to organize a committee, which activities the committee will continue or initiate, and how these activities will be organized are questions that AARs should answer in consultation with the Club President and with the Office of Admission.
Strategies for Recruiting and Training Committee Members
If an alumnae club is large enough to form an alumnae outreach committee, it's often most effective and easiest to identify and recruit volunteers who are:
- Recent Wellesley graduates
- Alumnae who are educators or who serve as mentors, tutors, volunteers, or board members of organizations that have a youth/education focus
- Alumnae who are graduates of high schools in the community
- Alumnae who share an interest in extending Wellesley's reach into diverse communities
Whether conducting interviews, making phone calls to students, or covering college fairs, alumnae volunteers need to understand from the outset that their role is to promote Wellesley, form a meaningful connection with students, and produce timely and thoughtful reports on these activities.
Functions of the Committee and Division of Responsibility
There are a number of ways to organize committees and to divide committee assignments. A division of labor gives people the opportunity to focus their energies on a particular responsibility or set of responsibilities and/or activities that take place at a given phase of the admission cycle, leaving time for them to take part in a few major events throughout the year. Please refer to "Major Responsibilities" section for a full list.
In addition to the above activities, committee members may:
- Provide the Office of Admission with recommendations of schools and other new venues to visit, such as community scholars programs
- Organize calls or write postcards/letters to admitted students
The effectiveness of recruitment activities varies from area to area, and the admission counselor should work closely with the AAR and her committee to determine the best plan of action.
Clubs cover general committee expenses such as refreshments for events, venue fees, and Book Award costs. If you have questions, please consult your regional admission counselor.