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Broadcast Email Request Form
for Club Volunteers

** You do not need to sign in to the Online Community to complete this form. **

The Alumnae Association will facilitate broadcast emails to alumnae on behalf of your club. This may prove especially useful when promoting upcoming activities, newsletters or to direct alumnae to your club’s website. Email is a very powerful and efficient way of communicating with alumnae, but it should not be over-used. The Club Office suggests you reserve this tool for significant events or announcements.

The Alumnae Association works in partnership with offices throughout the College to ensure alumnae receive a reasonable amount of email from the College. To this end, we maintain a calendar of all emails being sent each month, and we limit clubs to one broadcast email per month. Clubs are encouraged to request their broadcast emails as soon as possible. Please be aware that even scheduled emails are subject to last minute re-scheduling.

** We are piloting a new tool that allows clubs to create, format and schedule their own broadcast emails. If you are interested in trying out this new tool for your club, please email Karen at kkerns@wellesley.edu to get set up with an account. Instructions will be provided with your account information. **

For more information about broadcast emails, please refer to the Broadcast Email Guidelines.

Broadcast Email Request Form 

Please submit this form at least two weeks in advance to schedule your broadcast email. If your text is not ready at that time, please re-submit the form with the text at least two days before the scheduled date. ALL FIELDS ARE REQUIRED.
Club:
Club Contact Name:
Club Contact Email:
  A copy of your request will be sent to this email address on submission; we will use this address to communicate with you regarding this broadcast email request.
Requested Date for Broadcast Email:
or request alternate date:
  The 1st and 15th of the month are reserved for club-related emails. However, your club email can be sent on other days of the month pending availability on the College’s email calendar. If requesting an alternate date, you must select either the 1st or 15th first, then enter an alternate date.
Subject of Email:
  The subject of the email must include the word “Wellesley” or your club name. Please keep subject headers short.
Reply-to Email Address:
  For many club emails, the reply-to email address is the club’s forwarding email address, e.g. WCDallas@alum.wellesley.edu, but it can also be the email of the person taking event RSVPs or any other club contact. It is preferred that reply-to email addresses be @alum.wellesley.edu addresses.
Text of Email:
Remember:
  • Broadcast emails are sent to all alumnae in your club area. For many clubs, this is several hundred alumnae from a variety of class years (i.e., 1940 – 2006), socio-economic and ethnic backgrounds. Please keep this in mind when drafting your email text.
  • For event announcements, include all pertinent information: what, where, when, cost, RSVP information, contact for questions, directions, etc. Include email addresses as well as phone numbers.
  • Include a link to your club’s website where alumnae can go to get more information.
  • Broadcast emails cannot be sent with attachments.
  • Emails will be reviewed for content and formatting and are subject to Alumnae Office staff approval.

You will receive a copy of this request when it has been successfully submitted. Your email will go out on the requested date unless you receive an email from the Clubs Office with an alternate send-out date.