Saturday, October 19, 2013

Registration
Anderson Forum, Lulu Chow Wang Campus Center, 2nd Floor

Open computing at the café, Lulu Chow Wang Campus Center, 1st Floor

Welcome Lunch

Speakers: Karen E. Williamson '69, President of the Wellesley College Alumnae Association
Ellen Gill Miller '73, Trustee Emerita and former president of the Wellesley College Alumnae Association
Tishman Commons, Lulu Chow Wang Campus Center, 1st Floor

• Class Officer's Guide to Engagement
  (For Newly-Elected Class Presidents, Vice Presidents, Treasurers)
  A connected class is a strong class. Getting connected requires class officers to share a vision and work toward a common goal. This session will address how the President, Vice President, Treasurer, and Secretary drive class engagements individually and collectively. Objectives of class officers' individual roles will be explored, as well as the WCAA resources that are available and helpful in increasing class participation.
  
  Susan Lohin, Director of Alumnae Connections
  Grace Dobbyn, Assistant Director of Classes
  Pendleton East 239
   
• Take Note I
  (For Class Secretaries)
  Deadlines for class notes looming large? In two sessions, the Editor and Associate Directors of Wellesley magazine will share tips and strategies for new class Secretaries, from how to gather news about classmates and write a column to how to handle memorial tributes and photo submissions.
  
  Alice Hummer, Editor, Wellesley magazine
  Jennifer Flint, Associate Editor, Wellesley magazine
  Lisa Scanlon '99, Associate Editor, Wellesley magazine
  Pendleton East 339

• Building the Connection: Mini-Reunions
  (For Class Vice Presidents)
  Mini-reunions are a vital way to deepen class engagement, strengthen connections among alumnae, identify and develop future leaders, and build momentum for reunions. Mini-reunions need not be difficult or complicated to be successful. Learn how to build a hostess infrastructure, target locations, and increase participation in these fun and productive events.
  
  Grace Dobbyn, Assistant Director of Classes
  Pendleton East 239
   
• Managing the Treasury and Class Finances
  (For Class Treasurers)
  An overview on managing your class treasury, keeping records, and collecting funds.
  
  Audrey Wood, Financial Administrator
  Susan Challenger '76, Executive Director
  Pendleton East 139
   
• Take Note II
  (For Secretaries, a continuation of the previous session)

• Welcome and Overview of Clubs and Shared Interest Groups (SIGs)
  Begin ALC with an introduction to the importance of leadership and the role of our clubs and shared interest groups. We will give an overview of our group structures and outline the core components we explore throughout the weekend.
  
  Cheryl Seraile '81, Wellesley College Alumnae Association Board Member
  Leah Driska '08, Assistant Director of Clubs
  Marisa Shariatdoust '09, Director of Shared Interest Groups
  Founders 120

• Breakout Sessions for Connections Components: Membership, Programs, and Communications
  Club delegates will break into smaller groups to discuss membership, programming, and communication. Staff and club leaders will help facilitate the discussion and engage volunteers to brainstorm and share ideas.
  
  Communications
  Marisa Shariatdoust '09, Assistant Director of Shared Interest Groups
  Founders 120
  
  Membership
  Brooke Bryant '03, New York Wellesley Club
  Irene Yung '98, Washington State Wellesley Club
  Founders 126
  
  Programs
  Leah Driska '08, Assistant Director of Clubs
  Deana Smythe Healy '90, Wellesley Club of Minnesota
  Founders 128

• Not Your Mother's Wellesley Club: A Strategic Planning for the Next Generation
  After a successful Centennial year, the Western Maine Wellesley Club came together to try to create a plan for the future of the club. Come hear their journey to a strategic planning retreat including motivating factors and goals, hoped-for outcomes, and tentative ideas for supporting a sustainable organization for alumnae in their area. This continues to be a work in progress. Club members will share suggestions for other active clubs seeking ways to improve and keep relevant in a continuously changing world.
  
  Janet McCaa '64 and Ingrid Nelson '01, Western Maine Wellesley Club
  Founders 120
   
• Starting Over: Reinvigorating Your Club
  The Washington State Wellesley Club will share their success story about energizing their club. Hear how they revitalized a dormant club by piecing together a board; setting and meeting short and long-term goals; sustaining leadership within the club; and, probably most importantly, creating a future of friendships within their club and that allows the board to thrive.
  
  Charlotte Boutz '01 and Irene Yung '98, Washington State Wellesley Club
  Founders 126
   
• New Partnerships: Club and SIG Collaboration
  As our shared interest group develop a regional presence, many are looking to collaborate with our clubs. We encourage large urban clubs and SIGs to come together and discuss ways to support each others' efforts to connect alumnae to each other and the College. Meet volunteer leaders and learn how to partner with groups in your area to increase overall alumnae engagement.
  
  Marisa Shariatdoust '09, Assistant Director of Shared Interest Groups
  Founders 128

• Everything You Ever Wanted to Know About Reunion
  An overview of reunion weekend and the expectations of reunion volunteers. Topics include: timeline, housing, budget, locations for class events, student workers, review of WCAA roles, and responsibilities.
  
  Heather MacLean, Director of Alumnae Events
  Cindy Tashjian, Assistant Director of Alumnae Events
  Collins
   
• Record Books I
  (For all Record Book Chairs)
  The Reunion Record Book is always a class treasure. Come learn from "soup to nuts" the process of producing the Record Book for your upcoming reunion.
  
  Liz Carey, Director of Marketing and Communications
  Scott Gordon, Technology Consultant
  Pendleton East 127

• Eat, Drink, and Be Merry
  Planning events from afar can seem daunting. This session will walk you through a successful event for you and your classmates. Volunteers will be given menus provided by WCAA-preferred caterers for your consideration. Leave ALC with all of your meals planned!
  
  Heather MacLean, Director of Alumnae Events
  Cindy Tashjian, Assistant Director of Alumnae Events
  Collins

• Record Books II
  (For all Record Book Chairs, a continuation of the previous session)
  
  Liz Carey, Director of Alumnae Marketing and Communications
  Scott Gordon, Technology Consultant
  Pendleton East 127

• The Wellesley Fund: Funding Wellesley's Critical Needs
  (For Wellesley Fund Reps and other Wellesley Fund Volunteers, Durant Volunteers, and Planned Giving Volunteers)
  This session will provide an overview of Wellesley's key fundraising needs and highlight the role The Wellesley Fund plays. Volunteers with have an opportunity to hear from Resource professionals as well as key Wellesley Fund leaders.
  
  Elizabeth Preis '91, Wellesley Fund Chair
  Kathryn Tohir '81, P'14, Durant Chair
  Cameran Mason '84, Vice President for Resources & Public Affairs
  Laura Christian, Director of The Wellesley Fund
  Pendleton West 212

• The Wellesley Fund Best Practices: How to Raise Money While Reconnecting With Classmates
  (For Wellesley Fund Reps and Durant Volunteers)
  Feeling uneasy about asking your classmate for a gift? Not sure where to begin? In this session, we will guide you through our volunteer handbook, providing you with ample opportunity to discuss best practices with Resource staff and fellow alumnae. Be sure to bring along your ideas for what we hope will be an interactive exchange.
  
  Elizabeth Preis '91, Wellesley Fund Chair
  Kathryn Tohir '81, P'14, Durant Chair
  The Wellesley Fund staff
  Pendleton West 212
   

• Planned Giving Chairs Training
  (For Planned Giving Chairs)
  This session will offer Planned Giving Chairs information about Planned Giving matters, including recent tax law changes and legislative updates.
  
  Debra DeVaughn '74, Director of Gift Planning
  Patricia Galindo, Director of Planned Giving Operations
  Noreen Mitchell, Planned Giving Officer
  Pendleton East 251

• Women who will…Make Wills! The Importance of Estate Planning for Wellesley Alumnae
  (Open to ALL volunteers but especially for Wellesley Fund, Durant, and Planned Giving Volunteers)
  Too often many of us put off planning for the future. Planning is critically important for all of us, at any stage, as it is for Wellesley. This session will focus on the importance of planning and how you can inorporate helping the College into your own planning process.
  
  Cindy Sterling, ChFC & RLP; Sterling Financial Planning
  Pendleton West 212

Dinner

Sunday, October 20, 2013

Morning Multifaith Meditation
Multifaith Center Main Room, Houghton Chapel, Ground Floor

Participation Matters
From reading Karen Williamson's column in the spring issue of Wellesley magazine, you know that increasing alumnae participation is a key goal of the Alumnae Association. In discussing this topic we have learned that even among experienced alumnae leaders there is confusion about what participation means, what counts toward participation, and what alumnae leaders of clubs, classes, and shared interest groups can do to increase participation.

In this session, we will discuss why the Alumnae Association is so committed to improving alumnae participation and to clearing up misunderstandings about what counts. Our hope is that everyone will leave ALC more informed about alumnae participation, and with a shared commitment to helping the College.
Jewett Auditorium

• Print Communications
  (For class volunteers focused primarily on print communication)
  This workshop covers the basics of working with the Alumnae Office to develop and send print communications: letters, newsletters, cards, etc.
  
  Liz Carey, Director of Alumnae Marketing and Communications
  Pendleton East 127
   
• Learning From Experience: Best Club Practices
  A panel of club leaders will share their clubs' best practices and ideas. After hearing from our panelists, there will be open discussion.
  
  Laura Bollman '06, Atlanta Wellesley Club
  Janet McCaa '64, Western Maine Wellesley Club
  Amy Sheridan '99, Wellesley College Alumnae of Boston
  Founders 120
   
• SIG Meetings
  Wellesley Alumnae of African Descent (WAAD)
  Wellesley Asian Alumnae Alliance (W3A)
   

• VConnect Open Hours
  (For volunteers who are moderately comfortable with computing and need to know the basics of VConnect, our online tools for volunteers. Assumes no prior experience with VConnect)
  Come with your questions about email marketing and learn how to use our online request forms and get started using our VConnect self-service tools, send your own emails, and obtain lists and labels for your club or class.
  
  Members of the WCAA Staff
   
• Class Meetings
  1948 - Pendleton East 125
  1953 - Pendleton West 121
  1958 - Pendleton East 251
  1963 - Pendleton East 127
  1968 - Pendleton East 151
  1973 - Pendleton East 339
  1978 - Pendleton East 349
  1983 - Pendleton East 349
  1988 - Pendleton East 139
  1993 - Pendleton East 129
  1998 - Pendleton West 117
  2003 - Pendleton West 308
  2008 - Pendleton East 430
   
• Reunion Meetings
  1954 - Green Hall 430
  1959 - Nehoiden House 235
  1965 - Nehoiden House 240
  1969 - Founders 102
  1974 - Founders 121
  1979 - Founders 207
  1984 - Founders 225
  1989 - Academic Council Room
  1994 - Founders 128
  1999 - Founders 305
  2004 - Founders 423
  2009 - Green Hall 130
   

• Engaging Alumnae Through Admission
  The Office of Admission will discuss how to work with your local Alumnae Admission Representative(s) to recruit outstanding students, the importance of alumnae connections in a student's decision to attend Wellesley, and the impact of the Book Award Program.
  
  Joy St. John, Director of Admission
  Founders 120
   
• Club Conversations: Breakout Sessions
  Connect with volunteers from similar club areas and use the information from previous sessions to brainstorm new ideas and develop action plans. This session will conclude with a club volunteer general Q&A session.
  
  Susan Lohin, Director of Alumnae Connection
  Leah Driska '08, Assistant Director of Clubs
  Marisa Shariatdoust '09, Assistant Director of Shared Interest Groups
  Founders 126

• Luncheon
  Speaker: H. Kim Bottomly, President, Wellesley College
  Tishman Commons, Lulu Chow Wang Campus Center, 1st Floor