Budget Transfers

To reallocate your budget lines after the fiscal year has begun, please utilize Banner Self Service to make the reallocations or transfers.  

For single line transfers (transfering an amount from one budget line to another budget line within the same fund), please follow the instructions by clicking HERE.  For multi-line transfers (transfering amounts between several budget lines within the same fund), please follow the instructions by clicking HERE.  Click HERE for information on looking up codes when making transfers.

If you have any other questions or would like to request that your budget be increased for a restricted, endowed or gift fund, please contact Stephanie Tong.

Single Line Budget Transfer Instructions

  1. Login to MyWellesley (https://my.wellesley.edu) with your Domain Username and Password (NOT your Banner ID and PIN).
  2. Select the  tab at the top of your screen.
  3. Locate the Budget Queries and Transfers Channel and select the Financial Information Menu.

 

  1. Once you click on the Financial Information Menu button, the Finance menu will open in a new window. 
  1. Select the “Budget Transfer” menu item.
  1. Transaction Date should default to current date and Journal Type should be “BD02 (Permanent Budget Adjustment).”
  1. Enter the amount that you want to transfer in the “Transfer Amount” block. 

Note: When entering dollar amounts, only enter the number with a decimal, do not enter the $ or commas.

  1. The chart is always 1.
  1. In the “From” line, enter the FOAPAL that you want to transfer money out of
  1. In the “To” line, Enter the FOAPAL that you want to transfer the money into.
  1. Enter the Description
  1. Click the “Complete” button.

 

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Multiple Line Budget Transfer

  1. Login to MyWellesley (https://my.wellesley.edu) with your Domain Username and Password (NOT your Banner ID and PIN).
  2. Select the  tab at the top of your screen.
  1. Locate the Budget Queries and Transfers Channel and select the Financial Information Menu.

 

  1. Once you click on the Financial Information Menu button, the Finance menu will open in a new window. 
  1. Select the “Multiple Line Budget Transfer” menu item.
  1. Transaction Date should default to current date and Journal Type should be “BD02 (Permanent Budget Adjustment).”
  1. Enter the total amount for all lines in the “Document Amount” block. 

For example, if you were transferring $1,000 from account 7382 and putting $500 in account 7128 and $500 in account 7124, then the Document Amount would be $2,000. 

Note: When entering dollar amounts, only enter the number with a decimal, do not enter the $ or commas.

  1. The chart is always 1 for all lines.
  1. In Line #1, enter the FOAPAL and amount you want to take the money out of.  Be sure that the D/C column is “-“ for the line that you are taking money out of.
  1. In Line #2, enter the FOAPAL and amount you want to transfer into. the first account.  The D/C column is “+” for the line that you are transferring the money into.
  1. Continue until all information has been entered for all the lines of the transfer.  Double check that the total of all amounts (regardless of -/+) is equal to the “Document Amount.”
  1. Once all information has been entered, click on the “Complete” button.

 

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Code Lookup function

  1. At the bottom of each transfer screen, there is a Code Lookup section.
  1. The chart of accounts code is always 1.
  1. Choose the “Type” you are looking for from the drop down menu.  Account is the most common lookup type.
  1. If you know part of the account code (for example, if you know it starts with 73), you can enter 73%.   The % is a wildcard and is used when you only know part of the criteria.  After entering the code criteria, click the Execute Query button.
  1. If you know part of the title, use the wildcards when entering the information into the Title Criteria block.  For example, if you were looking for all accounts with the word Supplies in it, you would put in %Supplies% and then click on the execute query field.
  1. Once the query is run, the results will be displayed at the top of the page.

 

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OUR STAFF

Contact Us

Budget Office
 


Jeffrey Dubois
Assistant Vice President for Budget & Campus Services, and Assistant Treasurer
Tel: 781.283.3660

Stephanie Tong
Senior Budget Analyst
Tel: 781.283.3621