Budget Reporting

The College uses a web-based interface called Discoverer Viewer to allow users to print their own departmental budget reports.

If you do not have access to Discoverer Viewer, please contact your System Administrator. Once you are setup as a Budget User and have been granted access to Discoverer Viewer, the documents located here will help you navigate through the reports to help you find the information you need.

Note: In order to insure confidentiality, the regular faculty, staff and union salary lines do not appear on the ORG reports. These wage lines are not ones you "control" or are responsible for managing.  The wages lines that do continue to appear in the ORG reports are Administrative Overtime (6008), Union Overtime (6092), Student Wages (6101-6106) and Casual Wages (6151). These lines are termed "controllable wages" and are ones the one that should be monitored and managed.

Report Title Description Purpose
A ORG Transaction Report This report lists all transactions for the Organization specified for the period you select (based on Calendar Year). The data is sorted by Account Code. Review actual detail transactions posted for accuracy.
B ORG Summary Budget Report This report displays all transactions for the Organization specified during the period you select (based on Fiscal Year). The data is subtotaled by account classification and then sorted by Account Code. Review summary of budget and actual information for your org.
C Org Detail Budget Report by Fund This report displays all transactions for the Organization specified during the period you select (based on Fiscal Year). The data is subtotaled by Activity Code, and then sorted by Account Code. Applicable only if Activity Codes are used. Review actual detail transactions posted in each Fund and Activity for accuracy.
D ORG Detail Budget Report by Activity This report displays all transactions for the Organization specified during the period you select (based on Fiscal Year). The data is subtotaled by Activity Code, then subtotaled by Fund Code, and sorted by Account Code. Applicable only if Activity Codes are charged to different funds. Review actual detail transactions posted in each Activity for every Fund for accuracy.
E Fund Transaction Budget Report This report lists all transactions for the Fund specified for the period you select (based on Calendar Year). The data is sorted by account codes. Applicable only if you have more than one funding source. Review actual detail transactions posted for accuracy by fund.
F FUND Summary Budget Report This report displays all transactions for the Fund specified during the period you select (based on Fiscal Year). The data is subtotaled by account classification and then sorted by Account Code. Applicable only if you have more than one funding source. Review summary of budget and actual information for your org by fund.
G FUND Balance Budget Report This report shows the cash balance in a Gift or Endowed Fund. the Balance for the Endowed Funds show only the unexpected prior year income (beginning balance) plus any monthly income distributions that have been made Year-to-Date (Fiscal Year). Applicable only if you have gift/endowed funds. Review balances available in each fund. It does not include endowed income distribution for future months.
H Endowed Fund Report This report allows the user to query all Endowed funds that belong to a specific department and returns the balance of each fund up to the queried month of the current Fiscal Year. Applicable only if you have endowed funds. Review balances available in each fund. It does include endowed income distribution for future months.

 

OUR STAFF

Contact Us

Budget Office
 


Jeffrey Dubois
Assistant Vice President for Budget, Financial Planning, and Campus Services
Tel: 781.283.3360

Stephanie Tong
Senior Budget Analyst
Tel: 781.283.3621