General Funding Application

Introduction

Events sponsored by the CLCE serve to educate and enrich Wellesley College. Events that CLCE sponsors must be open to all Wellesley College Community members and include lectures, panels, conferences designed and intended for the College community and beyond, performances, workshops, and cultural shows. 

Application Overview

Submitting a Detailed Proposal

The General Funding Application is HERE.  Please use this form.  Do not send a PDF.

Please fill out every section of the application form prior to submission.  Applications must be submitted by 11:59pm of the respective due date. An example of a student application can be found here, and a Faculty/Staff application example can be found here.

12/13 Deadlines for the General Funding Applications

Important Notes:

• The April 2013 meeting is only for events that will take place in the 2013-2014 academic year and beyond.
• Proposals must be submitted electronically to   CFRAZER@wellesley.edu   by 11:59pm of the respective due date.
• Hard copy proposals will not be accepted. 
• All materials should be included in the application.  Please do not send budgets under a separate cover.
• Late proposals will NOT be accepted.  Please plan accordingly.
• Proposals for events that have already occurred will not be funded.
• Applicants will be notified a few days after the meeting regarding their proposal status.
• Proposals and financial information submitted to the CLCE are downloaded and read by members of CLCE only.
• You may only apply once for each event so please be sure your cost are accurate and if applicable that SOFC funds are guaranteed.
• Please submit an event wrap up form at the conclusion of your event.

Application Process

Proposal Assistance

Student organizations are strongly encouraged to meet with a member of the Student Activities staff or with one of the student representatives to the CLCE prior to submitting their proposal.  Additionally, applicants who apply to fund events with anticipated honoraria of $5,000 or more must consult with a committee member prior negotiating a contract with the performer and prior to submitting their funding proposal.  Student organization applicants must consult with Meg Jordan, Assistant Director of Student Activities.

Scheduling a Location

Event locations must be scheduled on-line at http://www.wellesley.edu/Calendar/requests.html.  Additional assistance is available through the Special Events Office (for faculty and staff events) or the Office of Student Activities (for student events).

Event Date & Time

Except in unusual circumstances, events must be scheduled outside of regular class hours and should take place on the Wellesley College Campus. Events should be scheduled to avoid conflict with already scheduled events and religious holidays. The ends of semesters, particularly the spring semester, tend to become heavily scheduled.  We urge those proposing events to seek dates in the earlier part of the semester whenever possible.

Event Name & Abstract

Each event must have a title that clearly identifies the event purpose.  The abstract of the event should describe the event goals, the focus of the event, featured speaker/performers, and ways in which the event will benefit the Wellesley College community.  Abstracts are made public for the Wellesley College community to read.

Proposed Budget

The General Funding Application Form includes a budget worksheet.  The proposed budget should be as specific as possible and should follow the given template.  A complete budget worksheet anticipating all event costs must accompany all applications.

When preparing your budget, consider the following list (in addition to other costs):

• Honorarium
• Transportation (to and from the College), airfare and/or taxi
• Lodging and meals for lecturer/performer
• Dinner and/or reception for guests of event within reason
• Publicity expenses
• Custodial services, sound systems, and media service
• Other costs specific to the event type
• Food Budget within reason

The CLCE does not fund:

• Gifts
• Costs associated with a non-philanthropic fundraiser
• Events for members only and/or not open to the entire College community
• Honorariums to current Wellesley Faculty

No admission fee or cover fee may be charged to Wellesley College students, faculty or staff for events funded through the CLCE. Admission fee or cover fee may be charged to off-campus persons only to offset costs of the event. Any profit made or unused funds must be returned to the CLCE.

Co-Sponsorship

All events must apply for co-sponsors from other departments, committees or student groups.  The CLCE looks for proposals with significant financial support and/or significant programming assistance from other constituencies. Students are encouraged to seek funds from other student groups and to approach academic departments only in the case of events connected with the work of that department.   SOFC funding must be secured prior to applying to the CLCE.  CLCE is the funder of last resort .

Application Checklist

_____ Contact Information

_____ Event sponsor information

_____ Clear title

_____ Event abstract that details significance of event

_____ Date and location are confirmed

_____ Detailed/Accurate budget

_____ Significant co-sponsors

_____ Submitted on time to CFRAZER@wellesley.edu

CLCE Decision Criteria

I.  Successful proposals:

• will enhance and educate the Wellesley College community
• include all application materials
• have been submitted by the published deadline
• clearly states event title
• explains significance of event for the community
• explains items listed in budget proposal
• when necessary, contracts have been reviewed by appropriate CLCE members

II. Amount of funding REQUESTED can be reduced under the following circumstances:

• Budget details are not carefully constructed.
• CLCE has a limited funding and is not able to match the entire request.
• Proposal lacks significant co-sponsorship.

III. Proposals can be rejected without a chance of re-submission under the following circumstances:

• The proposed event appears as though it will fail to educate and/or enrich the Wellesley College community and therefore will not satisfy the mission of the CLCE
• Funding is being asked for an event that has already passed.
• An Honor Code violation occurred in the submission of the proposal (e.g., falsification of relevant event information, plagiarism, etc.)