Paying Vendor Invoice

Policy

All purchases must follow the Purchasing Office guidelines. Please see the Purchasing Office website for more information.

Payment terms for all vendors are net 30 days unless approved by the Controller.

Per IRS requirements, certain vendor information must be provided before an invoice may be processed. All invoices must be approved by an authorized individual. If the invoice is to be charged to a grant or contract provided by a sponsor external to the College, the invoice must also be approved the Associate Controller of Sponsored Research.

Procedure

For new vendors/suppliers, enter their name and email address in the online New Vendor Form. The vendor will receive an email with a link to an online form to fill out. Accounts Payable will then add the supplier to Workday.

Upon receipt of a supplier invoice, the authorized individual should:

  1. Review the invoice for accuracy.
  2. Check to see that the invoice was not previously approved.
  3. Have an electronically copy available to upload to Workday.
  4. Follow the directions on the Workday Finance site for paying an invoice.

Please allow 7-10 business days for invoice processing.