Paying Vendor no Invoice

Other Vendor Payment Policy


This policy covers the payment to vendors where an invoice is not available. Examples of such payments include conference fees, memberships, and prepayments.

Per IRS requirements, certain vendor information must be provided before a payment may be made. All requests for payments must be approved by an authorized individual. If the request for payment is to be charged to a grant or contract provided by a sponsor external to the College, the invoice must also be approved the Associate Controller of Sponsored Research.


Information on new vendors should be entered on the New Vendor Form. Please have the vendor complete this form and forward it to Accounts Payable for processing.

To request a payment to the vendor, the authorized individual should:

  1. Complete a Check Request Form with all required information including address.
  2. Fill in the complete FOAPAL with the required information on fund, org, account, and program.
  3. Sign the Check Request Form indicating approval for payment.
  4. Attach appropriate documentation.
  5. Forward to Accounts Payable for processing.


Please allow 7-10 business days for processing.

What's New?

FY14 Financial Statements - to be updated soon with official Annual Report

FY14 Closing Memo

FY13 A-133




Contact Us


Mailing address:
Wellesley College
Controller's Office
106 Central St., GRH139
Wellesley, MA 02481-8203

Main Telephone:


Main Office Fax:

Payroll Fax:

AVP for Finance, Controller and Assistant Treasurer
Senior Accountant
Accounting Specialist
Sr. Cashiering/Payroll Specialist
Accounts Payable Manager
Associate Controller
781. 283.2250