Paying Vendor no Invoice

Other Vendor Payment Policy

Policy

This policy covers the payment to vendors where an invoice is not available. Examples of such payments include conference fees, memberships, and prepayments.

Per IRS requirements, certain vendor information must be provided before a payment may be made. All requests for payments must be approved by an authorized individual. If the request for payment is to be charged to a grant or contract provided by a sponsor external to the College, the invoice must also be approved the Associate Controller of Sponsored Research.


Procedure

Information on new vendors should be entered on the New Vendor Form. Please have the vendor complete this form and forward it to Accounts Payable for processing.

To request a payment to the vendor, the authorized individual should:

  1. Complete a Check Request Form with all required information including address.
  2. Fill in the complete FOAPAL with the required information on fund, org, account, and program.
  3. Sign the Check Request Form indicating approval for payment.
  4. Attach appropriate documentation.
  5. Forward to Accounts Payable for processing.

 

Please allow 7-10 business days for processing.

Contact Us

Controller
 

Mailing address:
Wellesley College
Controller's Office
106 Central St., GRH139
Wellesley, MA 02481-8203

Main Telephone:
781.283.2468

 

Main Office Fax:
781.283.3710

Payroll Fax:
781.283.3713

AVP for Finance and Controller
781.283.2247
 
Senior Accountant
781.283.2461
 
Accounting Specialist
781.283.2488
 
Sr. Cashiering/Payroll Specialist
781.283.2265
 
Accounts Payable Manager
781.283.2469
 
Associate Controller
781. 283.2250