Paying the Piper

Class Agenda

  1. Paying a Vendor with an Invoice
    • Policy
      1. Terms
      2. Discounts
      3. Approval
    • Procedure
      1. New Vendor Form
      2. Invoice
        • AP stamp/label
          1. FOAPAL
          2. Signature
          3. Purchasing Statements
        • Original/Copy
        • Sales Tax
        • Statements or Statement Billing
        • Credit Memos
        • Processing Time
  2. Paying a Vendor Without an Invoice
    • Policy
      1. Terms
      2. Approval
    • Procedure
      1. New Vendor Form
      2. Types of Payments
        • Conference fees, dues, prepayments
        • Fellowship and scholarship grants
      3. Check Request
        • Required fields
        • Purpose
        • Documentation
        • Activity outside of the U.S.
        • FOAPAL
        • Authorized signature
        • Special instructions
        • Processing time
  3. Paying an Individual
    • Policy
      1. Independent Contractor Form: Who needs one?
        • Individual
        • Sole proprietorship
        • Consultant
      2. Honorariums or Lecture Fees
      3. Payments to faculty, staff, or students
      4. Expense reimbursements
      5. Approval
    • Procedure
      1. IC Form
      2. New Vendor Form
      3. Check request or invoice
      4. FOAPAL
      5. Authorized signature
      6. Special instructions
      7. Processing time
  4. Paying a Non-Resident Alien
    • Policy
      1. FNIS System
      2. Independent Contractor Form
    • Procedure
      1. Request FNIS form for individual
        • services taking place in the U.S.
        • services taking place outside the U.S.
        • Visa types
        • Social Security Number does not mean the vendor is a U.S. citizen
      2. Controller's Office will determine if the individual can be paid
      3. Check Request
  5. Expense Reimbursement
    • Policy
      1. Accountable Plan
      2. Approval
      3. Tax Exemption
    • Procedure
      1. Check Request
  6. Wire Payment
    • Policy
      1. Terms
      2. Payments made outside the U.S.
      3. Fee
      4. Form must be typed
      5. Bank information
    • Procedure
      1. Submit typed Wire Request Form to Dotti Koulalis
      2. Documentation
      3. Processing Time
  7. Foreign Draft
    • Policy
      1. Terms
      2. Types of vendors
      3. Fee
    • Procedure
      1. Check Request
  8. Direct Deposit

 

Contact Us

Controller
 

Mailing address:
Wellesley College
Controller's Office
106 Central St., GRH139
Wellesley, MA 02481-8203

Main Telephone:
781.283.2468

 

Main Office Fax:
781.283.3710

Payroll Fax:
781.283.3713

AVP for Finance and Controller
781.283.2247
 
Senior Accountant
781.283.2461
 
Accounting Specialist
781.283.2488
 
Sr. Cashiering/Payroll Specialist
781.283.2265
 
Accounts Payable Manager
781.283.2469
 
Associate Controller
781. 283.2250