The CWS Federal Work-Study/Service Program allows students receiving Federal Work-Study funds to volunteer at a local nonprofit organization.

This program allows students the opportunity to gain valuable work experience while earning their work study funds. Federal Work-Study positions are available in areas such as health care, education, literacy, math tutors, social services, legal services, environmental issues, and housing.

How To Get Started

STEP 1: Verify with Student Financial Services Office (1ST Floor Schneider Hall) that you receive Federal Work-Study.  If you are unsure of your eligibility for Federal Work-Study, contact Student Financial Services at sfs@wellesley.edu.
STEP 2: Complete the I-9, Direct Deposit, and W-4 Forms. For more information go to the Student Employment website.  You only need to complete this paperwork once during your time at Wellesley College.  

If You Volunteer With A CWS Affiliated Group:

STEP 1: After completing the two steps above under "How To Get Started," students who would like to volunteer at a CWS or Wellesley College affiliated volunteer program (listed below) must complete the google form for affiliated groups.
CWS and Wellesley College Affiliated Programs:

  • Boston Refugee Youth Enrichment (BRYE), Boston, MA
  • Bridging the Gap, Boston, MA
  • Campus Girl Scouts, Wellesley, MA
  • Chinatown After School Program, Boston, MA
  • Let’s Get Ready!, Framingham, MA
  • METCO Tutoring Program, Wellesley, MA
  • Mission Hill Afterschool Program, Roxbury, MA
  • REACH, Cambridge, MA
  • Science Club for Girls, Boston, MA
  • Stronger Communities, Stronger Schools, Boston, MA
     

STEP 2: Volunteers need to have a contact person from your nonprofit host organization or a student coordinator send an email to Katie Koski (kkoski@wellesley.edu) confirming participation, dates and volunteer hours with the program.
STEP 3:  Once you are approved and enrolled in the Federal Work-Study/Service program you will receive notification via email stating that you have been approved and enrolled. The approval and enrollment dates are below.  All of your information (including supervisor/coordinator confirmation email) must be submitted by 9:00 AM the business day before the dates listed below.  It may take 1-2 weeks after you have been enrolled before the position appears on your payroll in Banner. Any hours worked until this time can be added as retroactive time once you have access to submit your hours.

  • February 18, 2015
  • February 25, 2015
  • March 13, 2015
  • April 23, 2015
  • May 1, 2015 (last day to enroll)
     

STEP 4: Begin submitting your timesheet on the submissions dates listed on the student payroll calendar.  Click here to view the student payroll calendar and submission dates.  Please note that student payroll must be submitted online. Wellesley College students can get more information about logging in to your timesheet by going to this site.  Only submit your timesheet at the end of each two week pay period and before the pay period's submission deadline. 

If You Would Like To Volunteer With A New Organization:

STEP 1: If you would like to volunteer at an organization you have identified on your own please schedule an appointment with Katie Koski via MyCWS and bring her the completed the Federal Work Study/Community Service application (link will be posted in the Fall) to be considered for the program.
STEP 2: Your new placement host site supervisor must email Katie Koski at kkoski@wellesley.edu confirming your volunteer placement, dates and volunteer hours.
STEP 3:  Your application will be submitted to the Student Employment office for review and approval.  Please note that this process can take a few weeks. 
STEP 4: Once you are approved and enrolled in the Federal Work-Study/Service program you will receive notification via email stating that you have been approved and enrolled. The approval and enrollment dates are below.  All of your information (including supervisor/coordinator confirmation email) must be submitted by 9:00 AM on the business day before the dates listed below.  It may take 1-2 weeks after you have been enrolled before the position appears on your payroll in Banner. Any hours worked until this time can be added as retroactive time once you have access to submit your hours.

  • Enrollment dates for the 2015-16 academic year TBA in September 2015

STEP 5: Begin submitting your timesheet on the submissions dates listed on the student payroll calendar.  Click here to view the student payroll calendar and submission dates.  Please note that student payroll must be submitted online. Wellesley College students can get more information about logging in to your timesheet by going to this site.  Only submit your timesheet at the end of each two week pay period and before the pay period's deadline. 

Additional Information about Salary: Student participants are paid by contributions from the Federal Work-Study Program (75%) and the nonprofit host organization (25%). All Federal Work-Study/ Service Program placements are paid at $9.00 per hour and students average 10-12 hours of work per week. If the organization is unable to pay the 25% due to financial restrictions, or if they are a public school or nonprofit educational program, they may be exempt from paying the 25%.


Frequently Ask Questions:
1. I registered for the CWS Federal Work-Study program for service last academic year, do I have to go through the registration process this academic year?
2. How long does it take to be enrolled?
3. Where do I submit my 1-9, W-4 and Direct Deposit forms?
4. Can I list my commute time to and from service as paid hours?
5. How do I list my CWS Federal Work Study experience on my resume?
6. How do I know if I am eligible for Federal Work-Study?


1. I registered for the CWS Federal Work-Study program for service last academic year, do I have to go through the registration process this academic year?
Yes, you must go through our approval process each academic year.

2. How long does it take to be enrolled?
The time differs for a new site versus an already established site. If it is not a new site, then it will take a week or two to process after the enrollment deadline. A new site may take longer because Student Financial Services has to create a new “job” so that the position can appear on your payroll in Banner. Any hours worked between the time you submitted your application and the time you are enrolled can be added as retroactive time once you are approved and have access to submit your work-study hours.

3. Where do I submit my 1-9, W-4 and Direct Deposit forms?
Submit them to Student Financial Services (1ST Floor of Schneider Hall). The CWS does not process them. For more information go to the Student Employment website.  You only need to complete this paperwork once during your time at Wellesley College. Until the Student Employment Office processes these, we cannot get access to your timesheet.

4. Can I list my commute time to and from service as paid hours?
You can list up to one hour total of your commute.

5. How do I include my CWS Federal Work-Study experience on my resume?
There is no one right or wrong way to do this. For example, it could be listed under ‘Work Experience’ or ‘Volunteer Experience,’ or simply, ‘Experience’. If you have more questions about how service fits on your resume, please schedule an appointment through MyCWS with our Service Program Director, Katie Koski.

6. How do I know if I am eligible for Federal Work-Study?
 If you are unsure of your eligibility for Federal Work-Study, contact Student Financial Services at sfs@wellesley.edu or verify it with them at their office, 1ST Floor Schneider Hall.