The Accommodation Request Process
Please contact us if you have any questions!
The College views the accommodation request process as an interactive process, and values input received from the individual requesting the accommodation.
Examples of commonly requested accommodations for disabilities:
- extended time on exams
- housing accommodations
- meal plan accommodations
- reading materials in an alternative format such as large print and audio files
- sign language interpreters
- cued speech transliterators
- student transportation services on campus
- readers and scribes during exams
- preregistration for courses when needed to plan for accommodations
- requirement alternative route for foreign language
- technology access such as voice dictation and other software
- parking accommodations
- specific job accommodations
How to Make a Request:
1. Make an appointment to meet or speak with someone from the office of Disability Services or email firstname.lastname@example.org. Entering first year and transfer students will want to make first contact by filling out the Disability Services Information Form on the portal.
2. Complete the appropriate request form for the type of accommodation being requested. Any time during the year, individuals may fill out a request form to initiate a request for accommodations.
Healthcare Documentation Form for service/assistance animal request
Disability Accommodation Request for requests that do not fit the categories above
3. In addition to meeting or speaking with the Director of Disability Services and submitting an accommodation request form, individuals who wish to request an accommodation must submit appropriate documentation of their disability. All medical and mental health documentation should be submitted on the individual's clinician's letterhead or using the documentation form included in the request form. Documentation typically should include:
- a description of the accommodation that the clinician recommends be provided and for how long it will be needed.
- a description of the disability that gives rise to the accommodation being requested.
- an explanation of why the accommodation being requested is needed, based on that disability.
- how long the clinician has treated the individual for the disability for which the accommodation is requested.
- any limitations as they relate to the accommodations requested; and the clinician’s address, area of specialty, signature, and date of signature.
Wellesley will address each request for accommodations on an individualized basis. Therefore, the required documentation may vary. The Director of Disability Services can discuss the required documentation with the individual requesting the accommodation.
After You Complete Your Request:
1. Disability Services will review the request and documentation and follow up, if there are questions or if additional information is needed. (For example, documentation may be considered insufficient if it does not demonstrate why a specific accommodation is needed.) Please note that documentation of the disability may not be enough to warrant accommodations, as there must be a connection between the disability, the requested accommodation itself, and the purpose of that accommodation as it relates to the education program, campus activity, or employment opportunity at issue.
2. The Director of Disability Services will determine if the individual is a qualified individual with a disability and if the accommodation requested is related to the disability and is reasonable. The director may determine that an alternative accommodation will be provided if it is effective or if the requested accommodation would fundamentally alter the nature of the program or job at issue. Note that if the requested accommodations fundamentally alters essential requirements of a program, or fundamentally alters the essential functions of the job, then it is not viewed as reasonable. (Please feel free to raise any questions regarding what constitutes fundamental alterations to the director.) In such a case, the director will assess whether an alternate accommodation is available, and encourages the individual requesting the accommodation to dialogue with him about possible alternatives.
3. Disability Services will inform the requesting individual whether his/her request for accommodation is approved, or if an alternate accommodation has been identified and approved, and assist in providing the granted accommodation, if appropriate.
4. If there is a disagreement regarding the outcome of the accommodation request review, the individual may follow up with the director and engage in further dialogue regarding the request. If more information or clarity is helpful, the individual can present it both in person and/or in writing. If no further agreement can be reached, an individual can request an appeal. Information about the Appeal Process
5. The individual requesting the accommodation should feel free to contact the director with any questions at any time about this process.