Orientation for New Employees

Before You Arrive:

  • Sign and return the employee data record and one copy of the signed offer letter
  • On or before your first day of employment, complete I9 and W4 forms -
  • Bring with you the necessary documentation: a state driver's license or ID with photo and Social Security card or birth certificate; in lieu of these, a valid passport, or an alien registration card is acceptable.


On Your First Day:

  • Stop by Human Resources and complete tax forms if you haven't already done so
  • Pick up welcome packet from Human Resources
  • Contact Campus Police (x3260) regarding your one card identification card and parking assignment and decal.
  • Complete direct deposit form and send to the Payroll Office


During Your First Month:

  • Schedule and attend a Benefits Orientation within your first 30 days of employment (x2231)
  • Sign up for benefits (see below)
  • Schedule and attend New Employee Orientation/Valuing Work overview with Human Resources
    • Opportunity to connect with other new employees
    • Learn about the overall college structure
    • Explore opportunities/resources available to college employees
    • Overview of College compensation program called Valuing Work
  • Schedule a Technology Orientation (x3333)
  • We recommend that every new employee contact the Admissions Office (x2270) to participate in a college tour


During the First Six Months:

  • Review role documentation and job responsibilities
  • Learn about performance expectations from supervisor
  • Gain understanding of divisional, departmental and individual goals
  • Understand short-term goals for the first months of employment
  • Build relationships with office colleagues and other departments
  • Review training and development resources with supervisor

New Employee Benefits Orientation Checklist

Please contact the Benefits Team to schedule an official benefits orientation as soon as possible after arriving on campus. Please see important deadlines below.

Deadline Oriented Benefits:

  • If interested, enroll in health and dental plans within 30 days of employment date. The next opportunity will be in November for the following calendar year
  • If interested, enroll in health and/or dependent care flexible spending (reimbursement) accounts within 30 days of employment to be effective the next quarter following your date of employment
  • If you are a full-time employee and thus eligible for life insurance, the enrollment Form must be completed and returned

Things To Review And Consider

Review details about benefits in the Administrative Handbook.

Health and Wellness Benefits:

  • Health Insurance
  • Dental Insurance
  • Health Care/Dependent Care Reimbursement Accounts
  • Life Insurance (if applicable)
  • Employee Assistance Program
  • Worker's Compensation
  • Short-term Disability Policy
  • Long Term Disability Policy (if applicable)
  • Long Term Care Insurance


Retirement Plans:

  • TIAA-Cref Retirement Plan
  • TDA Option


Other Benefits:

  • Educational Benefits
    • Tuition Remission (full time only)
    • Tuition Reimbursement (Half-time or more, prorated)
    • Continuing Education (Half-time or more, prorated)
    • Auditing Courses (Half-time or more, free)
  • Credit Union
  • Discounted Auto and Homeowners Insurance
  • Vacation Leave
  • Sick Leave
  • Personal Days
  • Holidays
  • Social Security (FICA)
  • Facilities
    • Sports Center Membership
    • Golf Course Membership (x2759)
    • Wellesley College Club (free membership)
    • Bookstore (10% discount with Onecard)
  • Sexual Harassment Policy
  • Web for Employees Information
  • Mass Buying Power Information
  • Perks and Work Booklet
  • Campus Wide Information System (www.wellesley.edu)
  • Human Resources Website


Please see the Benefits section of this website for further information regarding which benefits you may be eligible for.


HR values and respects confidentiality.