Library Access Policies


Access & Borrowing Privileges

Borrowers

Groups indicated with italics have different borrowing privileges at the Art Library.

The following persons may borrow library materials from the Wellesley College Libraries, (personal ID and sign-in may be required):

Those who meet the following criteria, but have not been issued a Wellesley College ID, will have to register at the Clapp Service Desk for an Outside Borrower Library Card. Personal ID or Institution ID should be presented and proof of current address may be required.

Please be aware that loan periods vary for different patrons; please see Loan Periods and Renewals.

  • Students of Wellesley College, MIT, Olin College, and Babson College, and cross-registered students from Brandeis, and cross-registered Wellesley High School
  • Faculty/Staff of Wellesley College (including emeriti), MIT, Olin College, and Babson College
  • Wellesley College Trustees (including emeriti)
  • Wellesley Research Affiliates - Wellesley College Fellows, Associates in Education, Stone Center Interns, project managers of Center for Research on Women, and visiting research scholars
  • Wellesley Affiliates - docents, retired employees, teachers from Wellesley High School, Dana Hall, and St. Mark's, and Babson faculty.
  • Wellesley College Alumnae - Cannot borrow from Art Library
  • Family of Wellesley College Faculty/Staff - spouses and college age children only
  • Boston Library Consortium members with current BLC card from home institution- Cannot borrow from Art Library

NOTE: Only current students, faculty and staff may borrow equipment.

On-site Users

On-site use of Wellesley College Library facilities and materials is granted to the following persons:

  • Those requesting the U.S. Depository collection
  • Students or faculty from other colleges and universities
  • Town of Wellesley residents (beyond high school age) who need material not available at public institutes
  • Students from Wellesley High and Dana Hall with a "One Day Pass" from their School Librarian.
  • Family and guests (beyond high school age) accompanied by a member of the Wellesley College or MIT communities

Visitors

Those not directly associated with Wellesley College wishing to tour/view the facilities or have special access will be expected to show identification and be signed in if requested.  For more information, please contact the Clapp Service Desk at (781) 283-2166.


Loan Periods and Renewals

Loan periods are determined by patron types and material types.

Note: The following loan and renewal policies apply to regularly circulating library materials only, not equipment or reserve materials.

For further information about loan periods and renewals, please inquire at the Service Desk of the appropriate library.

Patron Type

Material Type

Loan period

Wellesley College: Students, Affiliates, Alumnae, Family of Faculty/Staff

MIT, Olin, and Babson Students

Book

 

Video, DVD, CD

28 days

 

1 week

Boston Library Consortium card holders

Book

 

Video, DVD, CD

28 days

 

1 week

Wellesley College: Faculty/Staff, Trustees

MIT, Olin, and Babson Faculty/Staff

Book

Video, DVD, CD

6 months

1 week

 

If no one has placed a hold on the material, Library materials can be renewed in person with library card/ID or by clicking on "Library" tab in the MyWellesley portal or logging into "MyLibrary" account from the LTS homepage


Recalls & Holds

Holds

Wellesley Students, Faculty and Staff may place a hold on a checked-out item and be electronically informed when the item is returned.  The item will be held for this patron at the owning Library's service desk for 7 days from the date of return.

Recalls

Wellesley Students, Faculty and Staff may request that an item be recalled.  A new due date, 5-14 days from the date of recall, is created for the item and the current patron must return the item by this new due date.  The current patron is assured 14 days check out for an item. If the the patron has had the items 14 days the new due date will be 5 days from date of recall.

The current patron will be electronically informed that their item has been recalled with a new due date.

If a book is needed for a course reserve it can be immediately recalled and due back on the date of recall, regardless of the patrons check out date.


 

Overdues, Fines, & Replacements 

Fines for Overdue Library Items

**Please note that equipment has different associated policies and fines.

 

Patron Type

Regularly Circulating Items
(4 week book loans; 1 week DVD, video & CD loans)

Reserves Materials

Circulating Equipment

Wellesley College: Faculty, Staff and Students, 350/370 Students, Research Affiliates

MIT, Olin and Babson: Students

No charge if renewed/returned.

No charge if returned.
 
Renewals are not available.
 
Available to current Wellesley borrowers only.
 
No charge if returned.
 
Renewals can be requested, but are not guaranteed.
 

Boston Library Consortium card holders

Wellesley College: Alumnae , Family of Faculty/Staff, Affiliates

No charge if returned.
No charge if returned.
N/A

 

 

Circulating Equipment Fines

If an equipment kit is returned without all of its pieces, the kit will not be accepted. Any lost or damaged items are the responsibility of the patron, and a replacement/repair fee will be assessed.

 

Overdue Notices and Billing Statements

Automated notices are emailed to patrons when library items are overdue.

Reserve Items:

  • An overdue notice is sent when an item is 3 hours overdue.
  • A replacement billing notice is sent the morning after the item was due.

 

Circulating Equipment: 

  • A courtesy reminder is sent 2 days before the equipment is due. (Patrons should contact the Clapp Service Desk to inquire about loan extensions. Loan extensions may not be possible due to the heavy use of this collection.)
  • A replacement billing notice is sent the morning after the item was due.

 

General Library, NExpress and WorldCat Local Items:

  • A courtesy reminder is sent 2 days before the item is due.
  • Overdue notices are sent 1 and 8 days after an item is due. (Patrons can renew overdue items in MyWellesley.)
  • A replacement billing notice is sent 15 days after an item is due. (Patrons cannot renew an item in MyWellesley once they are billed for replacement. Patrons should contact a Library Service Desk to renew if necessary.)

 

Interlibrary Loan Items:

  • A courtesy reminder is sent out 7 days before the item is due with a link to request a renewal.
  • Overdue notices are sent 1 and 15 days after the item is due (Patrons cannot request renewals for items once they are overdue.)
  • Once the item is two weeks overdue, the lending library can bill for the item.

 

Wellesley College faculty, staff and students have their Wellesley email address registered automatically. All other patrons must register a current email address to receive courtesy notices. 

An Email is sent from a staff member to a student when unpaid replacement fees are posted to her College account.

 

Replacement Fees for Unreturned, Lost and Damaged Materials

 

Reserve Items:

  • A $100 replacement fee will be added to the patron's library account the day after an item is due. This fee will result in a "borrowing block" on a student's record. This fee (and any associated block) will be removed when the item is returned.

 

Circulating Equipment:

  • A fee representing the full replacement value of the equipment kit will be added to the patron's library account the day after an item is due. This fee will result in a "borrowing block" on a student's record. This fee (and any associated block) will be removed when the item is returned.
  • A note recognizing the overdue will be added to the patron's record.  Multiple overdue notes may affect a patron's ability to borrow equipment. Please speak with a Clapp Library staff member for more information.

 

General Library, NExpress and WorldCat Local Items:

  • A $100 replacement fee will be added to the patron's library account 15 days after an item is due. This fee will result in a "borrowing block" on a student's record. This fee (and any associated block) will be removed when the item is returned.

 

Interlibrary Loan Items:

  • A replacement fee determined by the lending library will be added to the patron's library account when a replacement invoice is received. Fees over $100 will result in a "borrowing block" on a student's record. All fees will result in a "borrowing block" on a student's ILL account. This fee (and any associated blocks) will be removed when the item is returned.

 

Resolving Fees for Lost or Damaged Items

The automatic replacement fee is an estimate of the cost to replace an item. If an item is confirmed lost or damaged or is not returned prior to the next billing cycle, the patron's record will be adjusted to reflect the actual replacement/repair cost. Patrons should speak with a staff member at one of the Library service desks for more information. Please contact the interlibrary loan office for items borrowed through ILL.

Patrons must pay replacement fines at the Clapp service desk Monday-Friday 8:30AM-7:00PM. Unpaid replacement fees will be moved to a student's College account (to appear on her official College bill) on a monthly basis.

A student who wishes to return an overdue item after a replacement fee appears on her College account must speak with a designated staff member at the Clapp Library. Failure to speak with a dedicated Clapp staff member will result in a significant delay in the removal of the fee.

A student who wishes to speak with someone about how to pay a replacement fee once it appears on her College account should speak with Student Financial Services. Fees on College accounts cannot be paid at a Library service desk.

 


Reserves

Course reserve materials may be placed on reserve at the Clapp Service Desk in Clapp Library and the Art , Music , and Science libraries. Please see the Course Reserves page for further details.

  • Most course reserve materials are included in the Library's online catalog .  A search may be done by course or instructor's name.
  • Most reserve materials circulate for 3 hours and usually overnight.  Some materials are IN LIBRARY USE ONLY and can only be used while a patron is in the library.  Other materials may require students to leave their student ID with Library staff during use.
  • Faculty/Staff wishing to place materials on Reserve should contact staff at the appropriate library.

Each library may have slightly different rules regarding reserve items; please contact them if you have specific questions:
Art Library x2049  ·  Clapp Library x2166
Music Library x2075  ·  Science Library x3084


Confidentiality of Borrower Records & Recalled Items

It is the policy of the American Library Association to maintain the confidentiality of borrowers' records. However, when an individual borrower's abuse of Library privileges infringes on the needs of other members of the Wellesley College community, the Library reserves the right to disclose the borrower's name to appropriate individuals such as a dean, members of the faculty, or General Judiciary personnel. The Honor Code applies to all Library transactions.


Library Rules

Food & Drink Policy

Food and beverages, and their containers, attract insects and rodents, and can stain and destroy library materials, equipment and furniture. The smell of some foods may also be bothersome to other library users. Please be considerate of others--don't leave trash behind.

 

  • In Clapp Library , food may be eaten in the First Floor Lounge (Knapp level) and the Brackett Reading Room on the second floor (Reference Room level). Hot meals should not be brought into the Library.
  • In the Art, Music, and Science Libraries , beverages are allowed in reusable, spill-proof containers; food is not permitted.
  • Library patrons are encouraged to use reusable, spill-proof drink containers (such as plastic coffee mugs with sealable lids, or reusable water bottles). Disposable, paper containers are not spill proof and should not be brought into the Library.
  • Absolutely no food or drinks are permitted at audio/visual and computer workstations or in Archives and Special Collections.

Appropriate Behavior

  • Users are expected to respect others by keeping conversations at low levels or by using study rooms at the libraries.
  • Cell phone usage is restricted to spaces determined by each library. Cell phones should be set to a non-ringing mode.

Honor Code


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