Group Permissions

Setting Permissions on Your Google Group

Google has detailed documentation on all permissions available for Google Groups. Below are a few common settings that should be considered when setting up your Google Group.

Posting permissions

  1. Sign in to your Wellesley Google Apps account and go to Google Groups.
  2. Click My Groups.
  3. Choose the Group you wish to edit.
  4. Near the top right, click Manage.
    • If you do not have Manage listed, you are not the owner or manager of a Group and cannot change settings.
  5. On the left, click Permissions, then Basic permissions.
  6. On the right, next to the Post option, click the drop-down menu and select who you wish to allow to post to your Group.
    • Owners and Managers should always be checked.
    • All members is usually checked if you want them to be able to post and interact with others in the Group.
    • All organization members allows anyone with an @wellesley.edu address to post to the Group, even if they aren't a member of the Group.
    • Public allows anyone in the world with an email address to post to the Group, even if they aren't a member of the Group.
  7. Once you have chosen your options, click Save at the top to save the changes.

Viewing permissions

  1. Sign in to your Wellesley Google Apps account and go to Google Groups.
  2. Click My Groups.
  3. Choose the Group you wish to edit.
  4. Near the top right, click Manage.
    • If you do not have Manage listed, you are not the owner or manager of a Group and cannot change settings.
  5. On the left, click Permissions, then Basic permissions.
  6. Next to the View Topics item on the left, click on the drop-down menu and select who you wish to allow to view posts in your Group.  This allows them to view both the subject and content of the posts.
    • Managers should always be checked.
    • All members is usually checked for most Groups.
      • If you wish it to be an 'email drop box' type of Group, uncheck this.
    • All organization members allows anyone with an @wellesley.edu address to view posts in this Group.
      • They will not get emails when there are posts, but they can access and read the posts through the website.
  7. Once you have chosen your options, click Save at the top to save the changes.