Google has detailed documentation on all permissions available for Google Groups. Below are a few common settings that should be considered when setting up your Google Group.
Posting permissions
- Sign in to your Wellesley Google Apps account and go to Google Groups.
- Click My Groups.
- Choose the Group you wish to edit.
- Near the top right, click Manage.
- If you do not have Manage listed, you are not the owner or manager of a Group and cannot change settings.
- On the left, click Permissions, then Basic permissions.
- On the right, next to the Post option, click the drop-down menu and select who you wish to allow to post to your Group.
- Owners and Managers should always be checked.
- All members is usually checked if you want them to be able to post and interact with others in the Group.
- All organization members allows anyone with an @wellesley.edu address to post to the Group, even if they aren't a member of the Group.
- Public allows anyone in the world with an email address to post to the Group, even if they aren't a member of the Group.
- Once you have chosen your options, click Save at the top to save the changes.
Viewing permissions
- Sign in to your Wellesley Google Apps account and go to Google Groups.
- Click My Groups.
- Choose the Group you wish to edit.
- Near the top right, click Manage.
- If you do not have Manage listed, you are not the owner or manager of a Group and cannot change settings.
- On the left, click Permissions, then Basic permissions.
- Next to the View Topics item on the left, click on the drop-down menu and select who you wish to allow to view posts in your Group. This allows them to view both the subject and content of the posts.
- Managers should always be checked.
- All members is usually checked for most Groups.
- If you wish it to be an 'email drop box' type of Group, uncheck this.
- All organization members allows anyone with an @wellesley.edu address to view posts in this Group.
- They will not get emails when there are posts, but they can access and read the posts through the website.
- Once you have chosen your options, click Save at the top to save the changes.