MFD Secure Print

 

                                                 

Secure Print with a Multi Function Device

 

Windows Secure Print
Konica Minolta copiers have a secure print facility.  This allows you to send a print job to a photocopier but not have that job actually print out until you reach the copier. This may be useful if, say, the copier is not in close proximity to your office and the document you are printing contains confidential or sensitive data. When sending more than one document in this way, they are all held on the copier until you ‘release’ them using the control panel on the copier itself.
 
Once you have successfully added a photocopier to your list of printers, follow these instructions if you wish to send a print job securely. 
 
To Use the Secure Print feature, in the application you are using open the print dialogue.
  1. In the printer name box make sure the correct MFD is selected.
  2. Then choose Preferences.
  3. In the window which appears there should be an Output Method option. Click the drop-down arrow to change the output method to Secure Print.
  4. You’ll now be prompted for a user ID and password. The username can be any text – simply your initials would be fine. A 4-digit number of your choice would suffice as the PIN – you are going to have to enter this on the copier in a minute.
  5. Click Ok, Ok and Ok.
  6. You’ll now be prompted with – “Are you sure you wish to use secure print?”  Choose Ok
 
A few Departments on campus use Xerox MFDs instead of Konica Minolta.  If you are not automatically prompted to print securely, use the following instructions to secure print on these devices. 

  1. In the printer name box make sure the correct MFD is selected.
  2. Then choose Preferences.
  3. In the window which appears there should be a Printing Options tab.  from the Job Type list, select Secure Print.
  4. In the Secure Print window, enter a passcode in the Passcode field.  You are required to enter this passcode when you print the job from the control panel
  5. In the Confirm Passcode field, enter the passcode again.
 
 
Job Retrieval
Please note that Secure Print documents are automatically deleted from the copier 24 hours after they are sent.
  1. Go to the photocopier and login using your standard photocopier code.
  2. Next choose the big Box button.
  3. Next choose System User Box, then Secure Print User Box
  4. Type in the ID (initials, if you used them) for the document, and then click Ok. Type in the password (4 digit pin, if you used this) for the document, and then click Ok. A list of received documents that match with this username and password appears.
  5. Select the document to be printed, and then touch Print. The document information appears.

Press the Start key in the control panel. The document is printed.

A few Departments on campus use Xerox MFDs instead of Konica Minolta.  The following are instructions to release via secure print on these devices.
 

  1. Go to the photocopier and press the Job Status button on the Control Panel
  2. Select the Secure Print tab.
  3. Select the corresponding print job in the list, then select Release.
  4. Enter the passcode assigned to the print job using the keypad.

 

 

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