Payroll Frequently Asked Questions - Students
(Also See Student Payroll Inquiries)
Q: How often do I get paid and when do I get paid?
Students are paid bi-weekly (every other week). Paychecks are dated for Fridays. Please refer to the student payroll calendar for the list of check dates.
Q: When are timesheets due?
The deadline for students to submit their timesheets is listed on the student payroll calendar. However, your supervisor may set an earlier due date for you to submit your hours to allow time to review and approve timesheets.
Q: When can I enter my hours on my timesheet?
You can enter hours as soon as you have worked them. You do not need to wait until the pay period end date to enter your hours. But you must submit your timesheet at the end of each pay period before the due date or date determined by your supervisor.
Q: Who is responsible for ensuring that I get paid?
Students are ultimately responsible for getting paid for hours worked. You are responsible for entering your hours on the web. You can view your timesheet on the web to see if your supervisor has approved your time. If your supervisor has not approved your time, you are responsible for notifying your supervisor that you have an outstanding timesheet that requires approval before the payroll deadline.
Q: My supervisor approved my timesheet after the deadline. Will it be brought forward automatically to the next pay period?
No. You will need to re-enter your hours for unpaid time onto the current timesheet. Please use the "Retroactive" field on the timesheet and indicate the dates under "Comments."
Q: I forgot to enter hours from last pay period. What should I do?
You may enter hours only on the current timesheets. You need to enter those hours worked onto the current pay period. Please use the "Retroactive" field and indicate the dates worked in the "Comments" field.
Q: If I did not submit my timesheet in time, will you issue a separate check for these hours?
Student payroll is processed as a group during a specified time period. No check can be processed outside of this timeframe. It is your responsibility to ensure that your timesheet is entered and approved on time. If you did not submit your hours on time, you must include them in the next pay period under the Retroactive hours owed on a Saturday or Sunday of your timesheet with a Comment that lets your supervisor know the day(s) of your retro hours.
Q: If I’m leaving campus can I get paid early?
Student payroll is processed as a group during a specified time period. No check can be processed before this timeframe.
Q: How are checks issued? Can I have my check sent to my bank at home?
Students are required to sign up for direct deposit. Your check is deposited in your bank account on the appropriate check date. Your check can be deposited to any bank in the United States.
Q: Do I get a separate check for each campus job?
No, only one paycheck is issued for each pay period. If you work more than one job (either on campus or off-campus) during a single pay period you will receive one paycheck reflecting your combined earnings.
Q: I’m on work-study, do I still pay taxes?
All students are exempt from paying Social Security (FIO) and Medicare (FIM) taxes during the school year. However, students are not exempt from paying federal and state taxes. Please refer to http://www.irs.ustreas.gov/individuals/students/index.html
for information regarding student related tax issues.
Q: I’m a foreign national, do I have to pay taxes?
All foreign national employees are required to meet with the Manager of Accounts Payable to determine if your country has a tax treaty with the US. In some instances your tax treaty may exempt from paying taxes. Please refer to http://www.irs.ustreas.gov/faqs/page/0
Q: What should I claim for tax exemption?
Q: Can I get an advance on my paycheck?
We do not offer advances on paychecks. If you have a financial emergency you can contact the Student Aid Society and apply for a small loan.