Frequently Asked Questions
Q: When are grades due?
Q: I try to access my class list and I get an error message saying that no students exist. What am I doing wrong?
A: Before you begin grading, be sure to make two selections:
Term: Fall 2012
Population: All Students (grades due Friday, January 4, 2013 at noon)
Q: Why don't I see all of my students on my class roster for grading?
A: If your course contains more than 25 students, only the first 25 students appear on the first page. You can see and enter grades for the rest of your students by following the link at the bottom of the page: Record Sets 26-50.
Q: I am teaching a cross-listed course, and I don't see all of my students on my class roster for grading. Why is that?
A: Cross-listed courses have two class lists (one for each CRN). Remember to grade students on both class lists.
Q: Do I have to grade independent study courses?
A: Yes, don't forget to grade your students taking an independent study. It is a regular course like any other classroom-based instruction.
Q: There are two 'I' grades among the list of grades. Is there a difference?
A: No. The duplicate is a system issue we can't eliminate, but there is no functional difference between them.
Q: I'm giving a student a C- (or below) or an Incomplete (I) grade. Do I need to let someone know about her grade?
A: After you have entered the student's grade online, for a student getting a C- or below there's an on-line form that takes just a minute to fill out and provides her Class Dean more specific information about her performance. For an Incomplete grade, use this form to report the work the student has yet to complete.
Q: How do I calculate a mean grade for my class?
A: The mean grade in 100- and 200-level courses (with 10 or more students) should be no higher than 3.33. To calculate a mean grade for a specific course, add together the numerical point equivalents of each grade assigned (including any grades determined for the credit/non students) using the values below. Then divide this total by the number of course grades being assigned.
A = 4.00
A- = 3.67
B+ = 3.33
B = 3.00
B- = 2.67
C+ = 2.33
C = 2.00
C- = 1.67
D = 1.00
Q: What if I suspect a violation of academic principle, which could potentially be a judiciary case?
A: If you suspect a violation of academic principle, which may or may not result in a formal charge to the Honor Code Committee, please e-mail our office (regoffice@wellesley.edu) with the student(s) name, ID number(s) and course information and we will enter an NG (no grade). This will give you time to determine the best course of action for the situation.
Q: What do I do if I receive a timed-out error message?
A: Submit grades often! You have a 20-minute time limit once you log into the system. You will receive a confirmation message: "The changes you made were saved successfully." If you did not receive this message, go back and make sure your grades were entered successfully.
Q: Can I change a grade?
A: You can make on-line changes to your grades until the grading due date. Once grades have been rolled into academic history, you can no longer make any grade changes directly. At that point in time, you will be required to submit a grade change request to be reviewed by the Academic Review Board.
Q: When can I see my SEQs?
A: If all faculty have turned in their grades by the deadline, grades can be rolled and you will be able to see your SEQs after we have completed our end-of-term processing. You will not be able to see your SEQs if you have any students still missing a final grade.
Q: How do I change an Incomplete grade?
A: You can convert an incomplete (I or XI) grade to a permanent incomplete (INC) or final grade by emailing the Associate Registrar (skirylyc@wellesley.edu) with the course number, student name, and final grade. Final grades or permanent incompletes are due for Fall 2012 courses on Wednesday, February 20. 2013 by noon.
More questions? Feel free to contact us (regoffice@wellesley.edu)
