Spring Closing Memo
TO: ALL STUDENTS
FROM: KRIS NIENDORF, ASSISTANT DEAN OF STUDENTS, DIRECTOR OF RESIDENTIAL AND CAMPUS LIFE
RE: SPRING SEMESTER CLOSING
All Residence Halls will officially close on Thursday, May 21, 2015 at 5:00 p.m. All students in the classes of 2016, 2017, and 2018 are expected to vacate the residence halls by this date. Failure to vacate the residence hall by this deadline will result in a minimum fine of $50 per hour after 5:00 p.m.
If you wish to request an exemption to the above requirement, you must have a faculty or administrative supervisor email Diane O’Leary in the Office of Residence Life and Student Housing. All exemption requests must be received by 4:00 p.m., Friday, May 1, 2015. The disposition of exemption requests will be communicated in writing by Friday, May 8, 2015.
All seniors must vacate the residence halls by 8:00 p.m. on Friday, May 29, 2015. Failure to vacate the residence hall by this deadline will result in a minimum fine of $50 per hour after 8:00 p.m.
RDs/ACs will be posting information regarding closing procedures. It is your responsibility to check your res hall’s communication forum for information.
Please call, email the Student Housing Office with questions regarding summer housing or check-out their website http://www.wellesley.edu/Housing/summer.html
KEYS AND ROOM INSPECTION
Every student must return their room key to the key box near the RD/AC apartment or office on the day that they leave. The key does not need to be in an envelope. Keys should be returned no later than 5:00 p.m. on May 21, 2015. Seniors and those who have been approved to remain after May 21 may return keys prior to their departure but no later than 8:00pm on May 29, 2015. Failure to return a room key when you leave will result in a $30 fine.
Student rooms must be left exactly as they were found, i.e. clean and clear of all trash and debris. All furniture must be fully assembled and present in the room. If a staff member does not check the room in your presence before you leave, you waive the right to appeal any fine that is levied. It is your responsibility to schedule a room inspection with your RA or RD/AC at least 48 hours before your departure.
STORAGE IN RESIDENCE HALLS
Students are encouraged to begin packing before exam period and may store belongings in their current hall only. Please note that all storage in the residence halls is at your own risk. Only students returning to residence halls for the 2015 fall semester may store belongings. Graduating seniors and students going on leave or exchange may not store their belongings on campus (see instructions for shipping or off-campus storage).
Do not use residence hall storage for any item that you may need before Saturday, August 29, 2015. Access to storage areas will not be available until that date. You will not be allowed to drop-off items into your room until August 29, 2015 due to the preparation of the halls.
Students must remove all items from the storage areas by 9:00 am, Friday, May 1, 2015.
All items remaining in storage after 9:00 a.m. on Friday, May 1 will be discarded. The Office of Residence Life will generate storage labels. Your RD/AC will inform you of the procedure for distribution of labels.
Students may begin to store belongings after 5:00 p.m. on Friday, May 8, 2015. You must move your own belongings into the storage areas.
ABOUT STORAGE LABEL DISTRIBUTION
Each member of the classes of 2016, 2017 and 2018 returning to residence for Fall 2015 will receive storage labels which must be attached to all stored items. (Seniors returning to residence must go to the Office of Residential Life to receive labels.)
Students within a 300-mile radius of the college will receive no storage labels.
Students residing within a 300-600 mile radius will receive 2 storage labels.
All other students from the classes of 2016, 2017, and 2018 will receive 4 storage labels.
The label should indicate your name, class, extension, and residence hall for fall 2015.
The space restrictions will not allow for students to share labels. The above number of labels will determine the maximum number of boxes allowed per student in the storage rooms on campus.
This year we are highly recommending students purchase plastic storage bins to use in our campus storage rooms. The size limits will be 20 gallons or 22”x16”x16”.
Each student is allowed to store one item per label, within the following limits:
1. 1 cube refrigerator cleaned & defrosted, for one label. Taller refrigerators are 2 labels.
2. 1 suitcase for one label.
3. 1 plastic, heavy-duty bag for one label.
4. 1 boxed bicycle must have 2 labels attached.
5. 1 plastic bin 22”16”16”
Absolutely NO rugs, furniture, bookcases, loose items, unboxed bikes, or oversized boxes of any kind may be stored. Such items will be removed and discarded.
You must be able to lift your own boxes without assistance to any shelf in the storage room. Please be aware of the weight of your boxes.
You may not leave anything outside the storage area. Items left improperly will be discarded, and a $50 fine per item will be charged.
Please note that items may be rearranged to maximize space and your items may not be exactly where you left them when you return in the fall.
When you are ready to store your belongings, be sure your storage items clearly display the label with your name and 2015 residence hall address. Please check your residence hall conference for times and dates of storage hours.
There will be no access to storage areas after 5:00 p.m. on Thursday , May 21, 2015. Those students exempt from the departure deadline will have access to storage areas until 8:00 p.m., Friday, May 29, 2015.
OFF-CAMPUS STORAGE AND SHIPPING
The College has requested the services of three storage and shipping companies for your convenience. The different vendors and their contact information are below:
The Packaging Store of Needham - www.newenglandpackandship.com
Boomerang Storage - http://www.boomerangstorage.com/
Representatives will come to campus in April and May to sell boxes and remove items to be stored off campus. Please watch for future posts regarding these dates.
PLEASE NOTE: If you choose to use “Door-to-Door” or “Pods” storage units, the only drop location will be in the tennis courts next to the Chapel. Each person that will be using one of these two storage options must contact Diane O’Leary to give us your name and the dates of the drop-off and pick-up of your unit. Students are still responsible for arranging your own storage. These two companies will be notified of our procedures. No units will be placed near the residence halls.
REDUCE AND REUSE
This year we will again be attempting to reduce the amount of trash that is accumulated during closing. There will be clothing donation boxes for Big Brothers, Big Sisters organization in each hall. This organization sells your donated items to raise funds for their programs. We will also be collecting other non-clothing items to be resold to others in a large “yard sale” in the fall. If you have not had time to sell your good items, please consider donating them to this project sponsored by the Sustainability Committee. More details about both of these programs will be coming soon.
AUTOMOBILES AND BICYCLES
Automobiles may not be left on Campus in any parking lot during the summer unless you are living in summer housing and secure a summer parking permit.
All bicycles must be removed from outside bike racks. Bicycles left over the summer may be removed and discarded.
The last meal on the semester board plan is lunch on Thursday, May 21, 2015. Only seniors and students working during Commencement will have access to college meals after May 21. Please check the Dining Services website for which halls will be open. You may continue to use flex points until graduation.
All students should submit a change of address card to the mailroom. If the mailroom does not receive a card from you, all first-class letters and materials will be automatically forwarded to your permanent home address. The
mailroom does not forward magazines, newspapers or other bulk rate materials. Those students living in summer housing or attending summer school should indicate their campus summer address on the card.
SUMMER HOUSING ENDING DATE
Summer Housing will end on Saturday, August 8, 2015 at 5:00 p.m.
ALL other Summer Housing residents will be expected to vacate their rooms, leave campus and return either on their approved early return date or Saturday, August 29, 2015 at 9:00 a.m. when all residence halls officially open for Fall Semester residents.
Students in the classes of 2016, 2017 and 2018 may return to campus beginning at 9:00 a.m., Saturday, August 29, 2015. Any student traveling to the Boston area prior to Saturday, August 29, must arrange her own off-campus accommodations. You will not be allowed to drop-off items into your room until September due to the preparation of the halls.
ROOM FREEZE AND ROOM CHANGES IN FALL
Every year at the beginning of first semester, there is a “Room Freeze.” During the first two weeks of classes, no student will be allowed to change rooms, either within her Residence Hall or between Halls. The only exceptions allowed would be in case of error on the part of the Housing Office. After the Room Freeze, upperclass students may exchange rooms by posting notices and completing a room change request form in the Housing Office.