It is imperative that all conference sessions begin and end on time. Students participating in the second and all subsequent time periods will have only a few minutes to prepare for their sessions; the time pressures will be even greater for those students using technology in their presentations. To facilitate a smooth transition between sessions, we ask you to do the following:
- Contact all of the other presenters in your session and meet to choose a presider from among the participants in the session. The presider's responsibilities are to introduce each of the speakers, to make sure speakers do not use more than their allotted time, and to solicit questions from the audience. When it is the presider's turn to speak, make sure that another participant is prepared to introduce her, to let her know if her time has run out, and to solicit questions. It is perfectly okay to ask each presenter – in advance of the conference – to give the presider a question or two that might prompt discussion. That way, if no one in the audience seems to want to ask the first question, the presider can get the discussion going. When you meet collectively, you should also discuss various elements of the session, such as the theme of your papers and how they may relate to one another as well as the proper pronunciation of names.
- Begin on time, and do not exceed the 70 minutes allowed for your session. The presider plays a very important role in keeping everyone on schedule.
- Make sure that your presentation is an appropriate length. If you are in a panel or paper session of four students, you should not speak for longer than 15 minutes; participants in panels or paper sessions of two or three can give 20-minute presentations. There is much to hear, to see, and to experience at the conference, so do not be surprised -- or offended -- if someone leaves your session early (to visit another) or arrives late (because they have been in another session). Because visitors may be moving from session to session in order to catch particular talks, it is very important for speakers to present their talks in the order given in the program and to use only 15 or 20 minutes for their presentations.
- Leave the room at the appropriate time. We hope that all sessions will include a discussion period during which students will answer questions from the audience, but if these discussions are still going on when the session is to end, please move them into the hallway. Panelists in the next session will be anxious to get set up.
Conferences – at least good ones – are hectic, noisy, stimulating, interesting, and enjoyable events that run more or less on schedule. We believe that the 2015 Ruhlman Conference will be no different, with many engaging presentations to select from.
Public Speaking Workshop
Three special workshops for Ruhlman presenters are scheduled for April. Public speaking tutors will give a workshop and will provide individual help to presenters.
When: April 18th and 20th at 7:30 p.m. (location tba)
Public Speaking Tutors from the Pforzheimer Learning and Teaching Center (PLTC) are available by appointment for consultation for students giving talks at the Ruhlman Conference. The tutors can help you focus on ways to organize your presentation, strategies for clear and effective speaking, strategies for reducing anxiety about public speaking, and additional resources for practicing your presentation. You can schedule an individual appointment by going to the PLTC page.
We strongly encourage you to work closely with your advisors in preparing your talks. It is a good idea to do several practice runs of your talk prior to the conference. At least one practice session should be conducted in the presence of your advisor, so that s/he can provide you with useful feedback.
For additional assistance with preparing your presentation, please consult the following pages in this website:
- For tips on making good visual presentations, see Tips for Visual Presentations.
- For tips on making good oral presentations, see Tips for Oral Presentations.
- For tips on making good poster displays, see Tips on Poster Design.
Poster sessions will be held in the Science Center. Each presenter will have a 4' x 4' space in which to display her work. Poster materials must be mounted between 2 PM and midnight on Tuesday, April 25, 2017. Posters from students whose faculty advisors work in the Science Center should remain in place until notified by the Science Center Office. Other students should take down their posters at the end of the conference day. Each student is responsible for removing her own poster. As always, it is important to consult with your advisor about the design and presentation of your poster.
If you have additional questions about the conference, please contact us at firstname.lastname@example.org.