FY19 Closing Memo


Final Date

Type of Transaction

Thursday, June 27th

Cash receipts for departments and student accounts to be credited to FY19 delivered to the Controller’s Office. (Note: Deposits cannot be backdated.) 

Tuesday, July 9th

FY19 Change Order requests emailed to Purchasing.

Monday, July 15th

ProCard and Travel Card expenses verified by the Cardholder

Tuesday, July 16th

ProCard and Travel Card expenses approved by the Cost Center Manager and/or Detailed Worktag Manager.

Tuesday, July 16th

Invoices, expense reports, interdepartmental charges, and journal entries processed and approved by the Cost Center Manager and/or Detailed Worktag Manager.

Friday, July 19th

Purchasing closes all remaining FY19 Purchase Orders with a zero balance.  (Note: Once closed, the transaction cannot be edited and payments can no longer be processed.)

Tuesday, July 23rd

Perform a final review and submit any FY19 year-end adjusting or correcting journal entries.

Wednesday, July 24th

Email Close Purchase Order Requests to Purchasing at for PO’s with remaining balances.

Thursday, July 25th

FY19 closing date. No additional invoices, expense reports, interdepartmental charges or journal entries will be accepted for FY19. Any submissions received after this date will be charged to FY20.

Friday, July 26th

Purchasing will roll forward remaining open FY19 Purchase Orders that have a balance.  (Note: Roll forward transactions will post an obligation in FY20).

Late August

The Controllers’ Office will notify the community as soon as the FY19 financial statements are finalized.



Workday Finance

Workday Finance is officially live!  For all journals, reimbursements, expenses, and invoices, please use Workday for submission.



Welcome to the Controller's Office

Mission Statement

The goal of the Controller's Office is to uphold Wellesley College's mission by providing high quality, efficient and cost-effective business services to students, faculty, staff, and administration. The Controller's Office aims to provide:
  • Clear, concise and timely dissemination of policies and procedures regarding its business services
  • Prompt and accurate processing of all financial transactions
  • Professional and helpful interactions with the College community, constituent groups and sponsoring agencies
  • Financial reports for management use throughout the institution